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Legal PA

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Shoosmiths

Oct 30

Applications are closed

  • Job
    Full-time
    Junior, Mid & Senior Level
  • Legal
    People, HR & Administration
  • Milton Keynes

Requirements

  • Previous PA experience in a similar role within legal within Employment Litigation and ideally Commercial
  • Self-motivated and able to work without supervision and to a high standard
  • Excellent and accurate keyboard skills required, as you will be required to obtain typing speeds to a minimum of 65 wpm
  • Excellent knowledge of key Microsoft applications – Word, Outlook, Excel and PowerPoint
  • Good working knowledge of digital dictation
  • Knowledge of billing/time recording systems desirable (but training would be given)
  • Taking care and attention in all correspondence and documentation
  • Flexible with the ability to adapt to change, new practices and prioritisation of competing tasks and timescales
  • Excellent presentation skills reflected in their work
  • A methodical and organised approach with keen attention paid to every detail
  • Good organisational skills to ensure that the tasks are effectively scheduled within working time available, and that urgent work is completed and returned within the specified timescales
  • Friendly and helpful approach to dealing with queries
  • Excellent communication skills and telephone manner
  • Ability to prioritise, be organised and efficient
  • Ability to work under pressure
  • Have a good sense of humour
  • Good listening skills and ability to respond to feedback
  • Able to integrate within a team as well as working on one’s own initiative
  • Work as part of a team ensuring telephones/lunch cover
  • Ability to be proactive and deliver a quality service to both internal and external clients

Responsibilities

  • PA support to Regional Leader of South Employment Team (Solent, TV, MK and Nottingham).
  • Secretarial support to the Employment Legal Advisers in MK, South Team and/or others within the National Employment Team, as required
  • File management.
  • Arranging internal and external meetings, via Teams.
  • Archiving, requesting and returning files from archive.
  • Organise in-person meetings and/or refreshments with clients and prospective clients. Booking a meeting room and car parking space where appropriate.
  • Booking train tickets via Click Travel.
  • Manage and process Legal Advisers expenses.
  • Opening and closing of files.
  • Assisting with preparation and issuing of client engagement letters/terms.
  • Creating client collaborative portals.
  • Taking and dealing with new employment calls via switchboard, fielding calls where appropriate.
  • Diary management for the MK Legal Advisers, eg meetings, tri-annual conversations etc.
  • Checking Legal Advisers inboxes/correspondence when absent and to ensure any urgent correspondence is dealt with.
  • Printing, copying and collating documentation.
  • Assisting with invoicing, downloading time narratives, prepare simple correspondence for Legal Advisers approval and sending invoices to clients.
  • Preparing and distributing client monthly billing reports, or as and when required by the Legal Advisers.
  • Assist with credit control, chasing clients for payment of outstanding invoices.
  • Cheque/account indents, following the accounting processes.
  • Supporting Business Development events.
  • Electronic bundling and liaising with Employment Tribunals and Counsel.
  • Digital dictation of file notes, letters, documents etc.
  • Typing and preparation of post and enclosures.
  • Assist in the preparation of pitch/credentials documents, liaising with Business Development to ensure best results.
  • Acting as the liaison for booking meeting rooms at our London offices and ordering catering on behalf of clients.
  • Liaise with the NET PAs, collaborating, sharing ideas etc.
  • Holiday cover when other PAs are on holiday.
  • Handle telephone queries from internal staff.

FAQs

What is the primary role of the Legal PA in this position?

The primary role of the Legal PA is to provide PA support to the Regional Leader of the South Employment Team and secretarial support to Employment Legal Advisers, along with file management, diary management, and coordination of meetings and events.

Is previous experience in a legal environment required for this role?

Yes, previous PA experience in a similar role within the legal field, particularly in Employment Litigation and ideally Commercial law, is required.

What are the typing requirements for this position?

The position requires excellent and accurate keyboard skills, with a minimum typing speed of 65 words per minute.

What software skills are necessary for this role?

A strong knowledge of key Microsoft applications such as Word, Outlook, Excel, and PowerPoint is necessary for this role.

Will training be provided for billing or time recording systems?

Yes, while knowledge of billing/time recording systems is desirable, training will be provided.

What qualities are important for the Legal PA to possess?

Important qualities include being self-motivated, having excellent attention to detail, good organizational skills, adaptability to change, and the ability to work under pressure.

How does the firm view diversity and inclusion in the workplace?

The firm is committed to building a diverse and inclusive workforce that reflects various backgrounds and talents. They aim to create a supportive workplace that nurtures talent and fosters a strong community among colleagues.

What is the firm's approach to employee benefits?

The firm offers an outstanding benefits package to complement competitive remuneration, focusing on rewarding staff for their commitment to the firm's continued success through a comprehensive and flexible range of benefits.

Will the Legal PA be required to handle client billing and payments?

Yes, the Legal PA will assist with invoicing, preparing client monthly billing reports, and supporting credit control by chasing clients for payment of outstanding invoices.

Is there a possibility for working from home in this role?

The job description does not explicitly state remote work options, but it suggests that flexibility and the ability to adapt to new practices and priorities are important in the role.

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Shoosmiths

The law firm clients choose for excellent service, incisive thinking and for our ability to focus on what matters.

Law
Industry
1001-5000
Employees
1845
Founded Year

Mission & Purpose

We’re the law firm clients choose for excellent service, incisive thinking and above all for our ability to focus on what matters. From offices across the UK and Brussels, we support some of the world’s most exciting and ambitious businesses; amazing clients making an impact. We empower our people to be their authentic selves and deliver together in supportive teams committed to excellence and innovation. We’ve won prestigious industry awards, such as ‘Law Firm of the Year’ at the Legal Business Awards 2022, ‘Legal Team of the Year’ at the Estates Gazette Awards 2022 and have been recognised for being the most active law firm advising on corporate transactions across the UK (Experian, 2022). Our innovative approach is also embodied in our non-legal solutions for clients, which complement our technical legal expertise. We also believe in supporting the communities in which we operate, and are firmly on our ESG journey, with the Science Based Targets initiative (SBTi) validating near-term science-based emissions reduction targets, and launching our grant-making body ‘The Shoosmiths Foundation’.

Culture & Values

  • Focusing On What Matters

  • Delivering Together

  • Making a Difference

  • Being Ourselves

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