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Legal PA

  • Job
    Full-time
    Mid Level
  • Legal
    People, HR & Administration
  • London, +2

AI generated summary

  • You need 3+ years as a Litigation Legal PA, strong diary management, communication skills, teamwork, and document production expertise. Proficiency in Microsoft Office and iManage Work is essential.
  • You will manage emails, diaries, and appointments, draft documents, organize travel, and maintain accurate filing systems while liaising with clients and supporting fee earners effectively.

Requirements

  • Experienced Legal Secretary/PA within Litigation with a minimum of 3 years' experience.
  • Must possess excellent diary management, organisation and prioritisation skills.
  • Must be able to communicate effectively and build good relationships with clients and staff within the firm.
  • Must work well as part of a team.
  • Must be a competent, fast and accurate typist.
  • Must be competent at producing legal documents to a high standard.
  • Professional telephone manner and the ability to accurately record and pass on messages.
  • Sound technical skills in the following areas:
  • Microsoft Office IT skills – Word, Excel, PowerPoint, Publisher, Outlook (Fieldfisher uses Microsoft 2010).
  • Proven document or case management skills (Fieldfisher use iManage Work).
  • Proven experience of using a legal computerised finance system.

Responsibilities

  • Receiving and responding to emails both internally and externally promptly
  • Diary management – Pro-actively checking and take appropriate actions
  • E-mail management ensuring that urgent emails are promptly picked up by fee earners, or forwarded to another fee earner in their absence
  • Drafting emails to clients, experts etc
  • Organising conferences with counsel with multiple attendees
  • Compiling hard copy and electronic bundles
  • Booking interpreters for medico-legal appointments and other appointments
  • Booking taxis via reception for clients for medico-legal appointments
  • Updating experts' appointment trackers, to include diarising in calendar and two weeks beforehand for letters of instructions to experts I to be prepared
  • Drafting Forms of Authorities
  • Delegate work to the relevant support team e.g. Document Production, Practice Administration to ensure that PA time is maximised
  • Updating medical records trackers when records received
  • Updating rehab records, rehab spreadsheets and dealing with rehab payments (if appropriate for the fee earners you are working for)
  • Dealing with rent payments for clients
  • Dealing with damages payments for clients
  • Setting up High Q/iManage Share sites
  • Drafting Claims Forms, Application Notices etc
  • Collating documentation re. Bill of Costs and drawing up Notices of Commencements
  • Updating schedule of damages
  • File management responsibilities - opening and closing files including ensuring electronic filing systems are maintained accurately and up to date
  • Communicate regularly with fee earners to ensure that both parties are clear on priorities and what is on the 'to do' list
  • Proactive client liaison including take messages, pass on information and deal with simple queries
  • Organising transport, accommodation and related documentation for international travel as required
  • Produce itinerary as appropriate
  • Prepare client registration documents, engagement/assignment letters, conflicts checks, money laundering and audit Letters, with direction from partner/fee earner
  • Any additional ad hoc tasks as required

FAQs

What is the primary role of a Legal PA in the Personal Injury and Medical Negligence team?

The Legal PA is responsible for managing diaries, handling communications, organizing appointments, drafting legal documents, and supporting fee earners in their daily tasks to ensure smooth operations within the team.

How many years of experience are required for this position?

A minimum of 3 years' experience as a Legal Secretary/PA within Litigation is required for this position.

What kind of technical skills are expected for this role?

Candidates should have sound technical skills in Microsoft Office applications (Word, Excel, PowerPoint, Publisher, Outlook) and proven experience with document or case management systems, specifically iManage Work.

Is there flexibility in the work environment?

Yes, there are opportunities for hybrid working and hot-desking within our collaborative culture.

What benefits are included in the competitive benefits package?

The benefits package includes private health insurance, well-being support, life assurance, income protection, flexi-gym discounts, and more.

What is the process for applying to this position?

To apply, you can click 'Apply Now' to submit your CV. The recruitment process includes an introductory call with a recruiter and varies depending on the role, with an average timeline of 2-3 weeks.

Are there any specific accessibility provisions in the recruitment process?

Yes, Fieldfisher is committed to removing accessibility barriers and maximizing disability and neurodiversity inclusion in recruitment. Candidates can contact the Recruitment Team for any adjustments needed during the application process.

Will I need to travel for this position?

Yes, the role may require organizing transport, accommodation, and documentation for international travel as needed.

How does the firm approach inclusiveness and diversity?

Fieldfisher embraces diversity and works towards removing barriers to accessibility, creating an inclusive environment for all employees.

What types of tasks will I be responsible for on a daily basis?

Daily tasks may include diary management, email and communication handling, legal document drafting, organizing conferences with various attendees, file management, and proactive client liaison.

A law firm built around people

Law
Industry
1001-5000
Employees
1989
Founded Year

Mission & Purpose

Fieldfisher is an enterprising European law firm built around people. We have market-leading practices in our four key sectors of energy and natural resources, technology, financial services and life sciences. Fieldfisher helps clients keep pace with an unpredictable and continually evolving world, with a sector-diverse team of specialist dispute resolution lawyers on hand to assist with conflicts, whatever the size or subject matter. Our network spans over 1,500 people across 25 international offices, all of which offer clients highly commercial, pragmatic advice. We are based in Belgium, China, France, Germany, Ireland, Italy, Luxembourg, the Netherlands, Spain, the UK and the US. Fieldfisher was highly commended for its approach to legal services in the European FT Innovative Lawyers Awards 2019.

Culture & Values

  • Putting People First means colleagues, clients and communities at the forefront of all we do, wherever we are, whoever we are.

  • Embracing ESG means we collectively recognise our role in leaving things better than we found them.

  • Collaboration as the catalyst for success, means it is up to all of us to do the right thing, at the right time in the right way.

Benefits

  • Cycle to Work scheme

  • Dental insurance*

  • Discounted gym memberships

  • Employee assistance programme

  • Eye tests

  • Flu vaccination

  • Health cash plan*

  • Private medical insurance (incl. dependents)*