Legal PA

Pinsent Masons

12d ago

Job
Full-time
Junior, Mid & Senior Level
Legal
Belfast

AI generated summary

You need strong relationship-building skills, proactive diary and travel management, effective client service contributions, document coordination, and excellent communication abilities.
You will manage diaries, coordinate travel, support document production, handle communication, and liaise with clients and lawyers to ensure smooth operations and excellent service delivery.

Requirements

Building and maintaining effective relationships with both internal and external clients and their teams and developing knowledge of their business
Actively contributing to client service initiatives in the group, including attending client events and seminars where required
Developing and maintaining core sector understanding to support delivery of optimum client service
Liaising regularly (at least on a weekly basis) with lawyers to identify work commitments and prioritising your workload accordingly
Proactively identify areas of responsibility and tasks you can take ownership of
Diary management for lawyers including arranging meetings and appointments, both internally and externally, ensuring the Outlook diary is up to date and holds all the necessary information in relation to the appointment including taking responsibility for booking travel, meeting rooms and arranging for necessary equipment and refreshments
Proactive advance monitoring of lawyers' diaries, reminding them of diary commitments and taking responsibility for the provision of all supporting paperwork and necessary information for each meeting
Liaising with the travel company to make travel and accommodation arrangements (UK and international), keeping lawyers advised of any changes in scheduling and ensuring they have an accurate
Taking ownership of answering lawyers' telephone calls when they are unavailable, taking accurate messages and passing them on promptly, trying to assist and answer any non-legal queries if possible and ensuring the caller receives a satisfactory response
Screening, prioritising and dealing with lawyers' incoming e-mails, post and voicemail when lawyers are out of the office, acknowledging receipt and responding where able and appropriate
Proactively ensuring that the Exigent transcription service and Document Production service is utilised effectively
Managing production of documents (produced in-house and externally), co-ordinating changes made including taking responsibility for the consistency of those documents (e.g. formatting, numbering, CompareDocs etc).
Coordinating typing of audio files, drafting correspondence, producing documents/letters/e-mails and memos

Responsibilities

Provide proactive and professional Legal PA support to the group.
Services to be delivered to the business in a manner which is consistent with the increasingly competitive environment in which the Firm operates.
This role is intended to embrace a team-working approach, collaborating with lawyers and other members of Business Operations to fulfil the needs of the business.
In addition to being assigned to a number of specific lawyers, it is expected that a Legal PA will work with every member of the team to ensure that overall needs are met.
Support may need to be provided to staff from more than one business unit and numbers and content of the group may change from time to time to reflect the current structure of the Firm.
Building and maintaining effective relationships with both internal and external clients and their teams and developing knowledge of their business.
Actively contributing to client service initiatives in the group, including attending client events and seminars where required.
Developing and maintaining core sector understanding to support delivery of optimum client service.
Liaising regularly (at least on a weekly basis) with lawyers to identify work commitments and prioritising your workload accordingly.
Proactively identify areas of responsibility and tasks you can take ownership of.
Diary management for lawyers including arranging meetings and appointments, both internally and externally, ensuring the Outlook diary is up to date and holds all the necessary information in relation to the appointment including taking responsibility for booking travel, meeting rooms and arranging for necessary equipment and refreshments.
Proactive advance monitoring of lawyers' diaries, reminding them of diary commitments and taking responsibility for the provision of all supporting paperwork and necessary information for each meeting.
Liaising with the travel company to make travel and accommodation arrangements (UK and international), keeping lawyers advised of any changes in scheduling and ensuring they have an accurate.
Taking ownership of answering lawyers' telephone calls when they are unavailable, taking accurate messages and passing them on promptly, trying to assist and answer any non-legal queries if possible and ensuring the caller receives a satisfactory response.
Screening, prioritising and dealing with lawyers' incoming e-mails, post and voicemail when lawyers are out of the office, acknowledging receipt and responding where able and appropriate.
Proactively ensuring that the Exigent transcription service and Document Production service is utilised effectively.
Managing production of documents (produced in-house and externally), co-ordinating changes made including taking responsibility for the consistency of those documents (e.g. formatting, numbering, CompareDocs etc).
Coordinating typing of audio files, drafting correspondence, producing documents/letters/e-mails and memos.

FAQs

What are the working hours for the Legal PA position?

The working hours for the Legal PA position are Monday to Friday, 9.00am – 5.00pm.

Where is the Legal PA position located?

The Legal PA position is located in Belfast.

What is the purpose of the Legal PA role?

The purpose of the Legal PA role is to provide proactive and professional legal support to the group, collaborating with lawyers and other team members to meet the needs of the business.

What skills and experience are required for candidates?

Candidates should demonstrate effective relationship-building skills, contribute to client service initiatives, manage diaries, communicate regularly with lawyers, and take ownership of tasks.

What kind of support will the Legal PA provide to the lawyers?

The Legal PA will manage diary appointments, arrange travel and accommodation, screen communications, manage document production, and coordinate the drafting of correspondence among other duties.

What benefits does the company offer to Legal PA employees?

The company offers benefits such as agile working, carers' leave, 25 days’ annual leave, a contributory pension scheme, private healthcare, death in service cover, and various interest-free loans.

How does the recruitment process work for the Legal PA position?

The recruitment process typically includes two interview stages, with the first stage conducted virtually and the second stage in person at the office, depending on the requirements of the role or the candidate.

What initiatives does the firm have to promote diversity and inclusion?

The firm is a Disability Confident employer, a top Stonewall employer, a member of the Valuable 500, a founding member of the Mindful Business Charter, and a signatory of the Race at Work Charter, promoting diverse perspectives and inclusivity.

Is there opportunity for professional development in this role?

Yes, the role offers the opportunity to work in a team with leading experts and to get involved in varied and challenging work, facilitating personal and professional growth.

How does the company support employees’ work-life balance?

The company supports work-life balance through agile working arrangements, allowing employees to work from home as needed, in addition to providing generous leave and benefits.

Pinsent Masons

Multinational law firm with offices across the UK, Europe, the Middle East, Africa and Asia

Law

Industry

1001-5000

Employees

1796

Founded Year

Mission & Purpose

Pinsent Masons is a multinational law firm with a reputation for delivering high-quality legal advice rooted in its deep understanding of the sectors and geographies in which our clients operate. Our expertise is recognised globally. In recent years we have achieved more tier 1 rankings in The Legal 500 UK guide than any other firm, and been counted among the most innovative law firms in Europe and Asia Pacific by the Financial Times. With over 1,500 lawyers operating from 27 locations throughout Europe, Asia Pacific, the Middle East and Africa, we are well-placed to advise on complex multi-jurisdictional matters across a full range of legal disciplines. The firm has significant international credentials in the global energy, infrastructure, financial services, real estate and technology, science and industry sectors. Pinsent Masons looks at your business needs differently. This means we don't just apply lawyers to solve clients' problems; we deploy a wider range of professional disciplines, enabled by people, process and technology, to deliver a global professional service with law at its core.