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Legal PA - Dispute Resolution

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Fieldfisher

12d ago

  • Job
    Full-time
    Mid & Senior Level
  • Legal
  • London

AI generated summary

  • You must have legal PA experience, excellent organization skills, ability to liaise with courts, produce court bundles, and strong IT skills in Microsoft Office and legal systems.
  • You will manage diaries, files, and billing processes, liaise with clients, support marketing efforts, and assist in business development and onboarding tasks.

Requirements

  • Legal PA experience
  • Ability to liaise with Courts and Counsel
  • Experience of producing court bundles (hard copies and soft copies) to a high standard.
  • Time Recording
  • Excellent diary management, organisation and prioritisation skills
  • Communicate effectively and build good relationships with clients and staff within the firm
  • Must work well as part of a team
  • Competent, fast and accurate typist
  • Competent at producing legal documents to a high standard
  • Professional telephone manner and the ability to accurately record and pass on messages
  • Sound technical skills in the following areas: Microsoft Office IT skills – Word, Excel, PowerPoint, Publisher, Outlook (Fieldfisher uses Microsoft 2010)
  • Proven document or case management skills (Fieldfisher use Worksite)
  • Proven experience of using a legal computerised finance system
  • Proven experience of using a Client Relationship Management system (Fieldfisher use InterAction)

Responsibilities

  • Diary management:
  • Ensure client meeting clashes do not occur
  • Partners/fee earners have all the required materials for their client meetings
  • Arrange meetings on behalf of partners/fee earners/clients
  • Ensure business travel information is entered into calendars
  • File management responsibilities - Opening and closing files including ensuring electronic filing systems are maintained accurately and up to date
  • Mailbox management with the ability to prioritise, categorise and respond to basic client requests and draft responses accordingly
  • Monitoring and being the gatekeeper to fee-earners' mailbox in their absence
  • Communicate regularly with fee earners to ensure that both parties are clear on priorities and what is on the 'to do' list
  • To undertake limited typing i.e urgent short documents (digital and non-digital dictation)
  • Proactive client liaison including take messages, pass on information and deal with simple queries
  • Pro-actively delegate work to the relevant secretarial resource e.g Document Production team, Practice Administration to ensure that PA time is maximised and the newly introduced model is being followed
  • Management and co-ordination of the Partners’ billing and financial requirements which includes:
  • Proactive billing and credit control:
  • Check InTapp time to ensure that partners / fee earners time recording is up to date – remind where necessary and remind Partners / senior associates of final billing day for the month end
  • Liaise with Billing for Partner WIP reports - run WIP reports, distribute to Partners and chase Partners for client matters numbers for printing billing guides and draft invoices
  • Check with Partners/senior associates to ensure that all matters they want to invoice have been billed
  • Build an understanding of each client's different billing requirements to ensure that invoices are not rejected
  • Prepare specific draft billing narratives where required
  • Prepare draft letters/emails to accompany sensitive invoices, thank you letters etc.
  • Submit invoices on behalf of Partners and respond to clients on billing issues
  • Build relationships with Client PAs/accounts departments to ensure that billing issues are resolved quickly
  • Marketing Support:
  • Photography
  • Liaise with Concierge to have new fee earner photos taken
  • Saving photos in correct house style and in appropriate Marketing filesite folders
  • Digital/Website
  • Uploading and updating content on the website including; creating lawyer profiles, blogs and briefing papers
  • Upload photography to fee earner profiles on the website
  • Upload files to the website to create links for hyperlinking in emails
  • Proof reading and hyperlinking keywords in the text to relevant target pages on all content added to the site
  • Bids
  • Collating and maintaining Master CVs for each fee-earner and sorting by partner, director and other grade
  • Updating bids credentials lists with matters from Chambers after each directories round
  • Credentials database – adding to it by practice and sector
  • Bidding library - adding to it by sector and sub-sector
  • Key information on Risk, Insurance, International and Financial
  • Business Development:
  • InterAction – management of fee earners' contact data including recording BD activities, updating marketing lists, assisting with pipeline/opportunity updates
  • Collating information for expressions of interests and credentials documents
  • Providing About Us documents
  • Organising conference calls on behalf of the fee earners
  • Organising transport, accommodation and related documentation for international travel as required - produce itinerary as appropriate
  • Assisting with workload of team members within practice group and across the firm as required
  • Any additional ad hoc tasks as required
  • Other:
  • Support with the opening of new clients with the firm's client onboarding platform, InTapp Intake.

FAQs

What is the main responsibility of the Legal PA in the Dispute Resolution practice?

The main responsibility of the Legal PA is to provide comprehensive support to partners and fee earners, including diary management, file management, proactive client liaison, billing and financial management, as well as marketing and business development support.

What skills are required for the Legal PA role?

Required skills include legal PA experience, excellent diary management, organisation and prioritisation skills, effective communication, strong typing abilities, technical proficiency in Microsoft Office, and experience with legal and client management systems.

Is previous experience in legal administrative roles necessary?

Yes, previous experience as a Legal PA is essential for this role, particularly in areas such as liaising with courts and counsel, producing court bundles, and time recording.

What types of software will I be using in this position?

You will be using Microsoft Office (Word, Excel, PowerPoint, Publisher, Outlook), as well as legal document management systems like Worksite and client relationship management systems like InterAction.

What measures does Fieldfisher take to ensure inclusiveness and diversity?

Fieldfisher focuses on removing accessibility barriers and enhancing disability and neurodiversity inclusion in the recruitment process, offering support for any accessibility requirements throughout the application process.

Are there opportunities for career development within this role?

Yes, Fieldfisher provides bespoke support for career development, including structured career plans and funding for professional development qualifications.

What is the work environment like at Fieldfisher?

The work environment is open and collaborative, featuring modern office spaces with communal areas and amenities like a café, bike storage, and shower facilities. The office also promotes a culture of camaraderie with various social events and clubs.

How does Fieldfisher support staff health and wellbeing?

Fieldfisher offers a comprehensive benefits package that includes private health insurance, life assurance, income protection, and discounts on gym memberships, among other wellness initiatives.

What is the procedure for applying for this position?

Interested candidates can apply by entering their email address on the job advert and clicking the 'apply now' button to submit their CV. Applications are reviewed on a rolling basis until the role is filled.

What sectors does Fieldfisher focus on?

Fieldfisher has market-leading practices in sectors such as technology, financial services, energy & natural resources, and life sciences.

Fieldfisher

A law firm built around people

Law
Industry
1001-5000
Employees
1989
Founded Year

Mission & Purpose

Fieldfisher is an enterprising European law firm built around people. We have market-leading practices in our four key sectors of energy and natural resources, technology, financial services and life sciences. Fieldfisher helps clients keep pace with an unpredictable and continually evolving world, with a sector-diverse team of specialist dispute resolution lawyers on hand to assist with conflicts, whatever the size or subject matter. Our network spans over 1,500 people across 25 international offices, all of which offer clients highly commercial, pragmatic advice. We are based in Belgium, China, France, Germany, Ireland, Italy, Luxembourg, the Netherlands, Spain, the UK and the US. Fieldfisher was highly commended for its approach to legal services in the European FT Innovative Lawyers Awards 2019.

Culture & Values

  • Putting People First means colleagues, clients and communities at the forefront of all we do, wherever we are, whoever we are.

  • Embracing ESG means we collectively recognise our role in leaving things better than we found them.

  • Collaboration as the catalyst for success, means it is up to all of us to do the right thing, at the right time in the right way.

Benefits

  • Cycle to Work scheme

  • Dental insurance*

  • Discounted gym memberships

  • Employee assistance programme

  • Eye tests

  • Flu vaccination

  • Health cash plan*

  • Private medical insurance (incl. dependents)*