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Legal Staff Associate

  • Job
    Junior Level
  • Legal
  • New York City

AI generated summary

  • You need a high school diploma, 1 year of clerical experience, 100+ keystrokes per minute typing speed, excellent communication skills, proficiency in MS Office, ability to handle sensitive info, and knowledge of legal terminology and processes.
  • You will review data, conduct research, prepare reports, draft documents, assist with compliance inquiries, support case work, attend meetings, and contribute to investigations and litigation projects.


  • A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and one year of satisfactory clerical experience.
  • Skills Requirement:
  • Keyboard familiarity with the ability to type at a minimum of 100 key strokes (20 words) per minute.
  • Preferred Skills:
  • Excellent verbal, written and professional interpersonal communication skills.
  • Able to conduct database and online research of government and business records.
  • Strong analytical and organizational skills with a high level of attention to detail.
  • Excellent judgment, discretion, and ability to appropriately handle legal issues, highly sensitive documents, privileged and confidential information.
  • Able to meet competing deadlines in a fast-paced environment and maintain the flexibility to shift priorities quickly, effectively and with accuracy.
  • Proficiency in Microsoft Office programs (e.g. Outlook, Excel, Access, Word PowerPoint and SharePoint are pluses), Adobe Acrobat Professional software work with PDF documents and files and as well as with a variety of online resources
  • Knowledge and understanding of litigation terminology and processes with the ability to read and understand legal rules and regulations.
  • At least one year of experience working with attorneys such as in a legal assistant, paralegal, project management, process improvement role preferred. - Must be able to read, write and speak English fluently.


  • Review and analyze business records, complaints, agency operational data, and other documentation.
  • Conduct database, online, and published material research in connection with department investigations.
  • Compile, maintain, and perform analysis of data for compliance, investigations, and agency requirements.
  • Prepare written reports summarizing research and review of licensee records.
  • Draft general correspondence and legal documents to respondents, consumers and others.
  • Conduct interviews and testify at hearings.
  • Respond to inquiries from businesses on compliance matters.
  • Perform data entry, mail merges, copying, scanning, filing and other tasks to support attorney case work and other organizational efforts.
  • Attend group project meetings and assist attorneys and/or supervisors in preparing and giving presentations for internal and external events.
  • As directed, monitor and maintain database of specific incoming complaints and complaints results.
  • Distribute complaints, as appropriate, to coordinating Attorney for drafting of summons.
  • Participate in small and long-term projects relating to investigations, prosecutions, and complex litigation.
  • Perform other tasks and assignments as directed


What are the minimum qualification requirements for the Legal Staff Associate position?

A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and one year of satisfactory clerical experience.

What are the preferred skills for this position?

Preferred skills include excellent verbal, written, and professional interpersonal communication skills, the ability to conduct database and online research, strong analytical and organizational skills, proficiency in Microsoft Office programs, knowledge of litigation terminology and processes, and at least one year of experience working with attorneys in a legal assistant or paralegal role.

What tasks will the Legal Staff Associate be responsible for?

The Legal Staff Associate will be responsible for reviewing and analyzing business records, conducting research, preparing written reports, drafting legal documents, responding to inquiries from businesses, performing data entry, attending project meetings, and participating in investigations, prosecutions, and litigation projects.

What is the typing requirement for this position?

The Legal Staff Associate should be able to type at a minimum of 100 key strokes (20 words) per minute.

Are there opportunities for career advancement in this role?

While the Legal Staff Associate role is a clerical position, there may be opportunities for growth within the General Counsel Division or other areas of DCWP for individuals who demonstrate strong skills and abilities in the role.

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Mission & Purpose

The City of New York is the most iconic and dynamic city on the planet. With a population of more than 8.4 million people, New York is not only the largest city in the United States — it is the academic, cultural, commercial, and financial capital of the world. City government is filled with opportunities for talented individuals seeking to improve their communities and make a meaningful difference in the lives of their fellow New Yorkers. Every day, the City’s more than 300,000 employees improve infrastructure, provide vital social services, build technology, protect health and safety, and so much more. Join us today at: http://www1.nyc.gov/jobs The City of New York offers its employees: •A chance to build the future of this city. New York City government is at the crossroads of where policy, great ideas, city services, and smart urban planning meet the lives and needs of every day New Yorkers. •Competitive salary and benefits. Hiring packages include a competitive salary, health benefits, various pension plans, employee assistance programs, and individual retirement accounts. •Diverse career opportunities. As the largest local government in the United States with more than 40 agencies, the City of New York offers a broad spectrum of opportunities — from education, housing development, and public health to sustainability, economic growth, technology, and emergency management. •Career Satisfaction. As a City employee, you will have the chance to shape the future of New York City and improve the quality of life for your family, neighbors, and fellow New Yorkers. •Equal Opportunity and Inclusion. The City of New York is an equal opportunity employer that prohibits discriminatory action against City employees and applicants for employment based on their actual or perceived race, color, national origin, ethnicity alienage, citizenship status, gender, religion, creed and all other protected categories.