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Legal Support Assistant/Receptionist

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DWF LLP

9d ago

  • Job
    Full-time
    Entry Level
  • Legal
    People, HR & Administration
  • Toronto

AI generated summary

  • You must be a Legal Administrative Assistant graduate with strong English skills, attention to detail, organization, MS Office knowledge, and preferably legal office experience.
  • You will greet visitors, manage calls, assist with meetings and events, handle data entry, support legal staff, draft emails, manage correspondence and cheques, and ensure office upkeep.

Requirements

  • Essential
  • Graduate of Legal Administrative Assistant program
  • Excellent English oral and written skills
  • Strong attention to detail
  • Professional manner in communicating with others
  • Strong organization, multi-tasking, and teamwork skills
  • Working knowledge of MS Office
  • Professional and polished attitude communicating with others
  • Legal office and or administrative experience preferred

Responsibilities

  • Provide positive first impression to visitors of the firm; greet clients and visitors, offer tea/coffee/water
  • Answering and forwarding incoming calls
  • Assist with set up and clean up for meetings and in-house professional development seminars
  • Create internal bookings for boardrooms
  • File-related data entry
  • Processing lawyer and office-related expenses
  • Assist with social events as needed (help with planning, preparation, clean up, etc.)
  • Sending out paper mail (correspondence, copying for file, labels, etc.) and couriers
  • Providing support to Legal Assistants and/or Law Clerks and/or Lawyers as required
  • Drafting basic emails to clients and attaching necessary materials for review
  • Cover letters enclosing accounts
  • Assembling binders and Filing
  • Tracking and managing cheques
  • Sending out cheques for payment and doing bank runs
  • File openings and closing
  • Housekeeping (running the dishwasher, coffee machine, stocking the snack bar)

FAQs

What qualifications are required for this position?

A graduate of a Legal Administrative Assistant program is required.

What types of tasks will I be responsible for as a Legal Support Assistant/Receptionist?

Responsibilities include greeting clients, answering calls, assisting with meetings, data entry, managing file-related tasks, and providing support to Legal Assistants and Lawyers.

Is prior experience in a legal office necessary for this role?

While legal office and/or administrative experience is preferred, it is not mandatory as this is an entry-level position.

Will I receive training or mentorship in this role?

Yes, there will be opportunities for mentorship from intermediate and senior level Legal Administrative Assistants and Paralegals.

Are there opportunities for professional development within the firm?

Yes, Whitelaw Twining is committed to mentoring and professional development, providing opportunities for personal and professional growth.

What benefits does the firm offer?

The firm offers a comprehensive salary and benefits package, wellness allowances, education/tuition allowances, flexible health coverage, long-term disability insurance, personal days, and an employee assistance program, among others.

What is the work environment like at Whitelaw Twining?

Despite being part of a global firm, Whitelaw Twining maintains a close-knit, supportive work environment with a strong emphasis on teamwork and social opportunities.

Are there any specific skills that would help me succeed in this role?

Strong organization, attention to detail, excellent communication skills, and proficiency in MS Office are essential for success in this role.

How does the firm ensure a positive work-life balance?

The firm offers personal days to help balance outside commitments and promotes a positive work culture with casual Fridays and social opportunities.

Will I be required to undergo any background checks?

Yes, offers of employment may be conditional upon reference checks, criminal record checks, and educational verification.

DWF LLP

DWF is a leading global provider of integrated legal and business services.

Law
Industry
1001-5000
Employees
1977
Founded Year

Mission & Purpose

DWF is a leading global provider of integrated legal and business services. We listen to our clients and there is a growing desire for legal and business services to be delivered in an easier and more efficient way. So, we've built our business and designed our range of services on this principle. We have three offerings – Legal Services, Legal Operations and Business Services. Our ability to seamlessly combine any number of these services to deliver bespoke solutions for our clients is our key differentiator. Delivered through our global teams across eight core sectors, our Integrated Legal Management approach delivers greater efficiency, price certainty and transparency for our clients without compromising on quality or service. * DWF does not currently provide legal advice or regulated legal services in the USA or India. For a full list of our services, and the jurisdictions in which those services are provided, please refer to our website.