Manager of Operations, OVPRI

University of Toronto

Oct 30

Applications are closed

Job
Full-time
Senior Level
People, HR & Administration
Business, Operations & Strategy

Requirements

I. EDUCATION:
Undergraduate degree required, or an equivalent combination of education and experiences. Project Management Certificate an asset; graduate degree (Master’s or PhD) an asset.
II. EXPERIENCE:
A minimum of five years of related senior-level administrative support experience, preferably in an academic and/or research environment; strong financial management skills and proficiency with generally accepted accounting practices and principles, with the proven ability to effectively manage short-term and long-term financial plans, priorities and objectives; experience with strategic planning, financial planning, change management and process development and implementation; demonstrated experience with effectively managing and developing staff; demonstrated experience in liaising with senior administrators, responding to and handling matters of a complex, confidential, and highly sensitive nature.
III. SKILLS:
Excellent communication skills (written and oral), project management skills, and analytical and problem-solving skills are required. Advanced computer skills in Microsoft Office (must be able to set up templates and macros in Word and Excel, set up Excel spreadsheets and graphics, prepare sophisticated PowerPoint presentations, knowledge of SharePoint), Internet, Acrobat, and scheduling software
IV. OTHER:
Superior critical thinking, analytical and problem-solving skills; political acuity and judgement; ability to engage with senior University administrators and academics in a manner which facilitates cooperation and consensus building; ability to work independently with a high degree of initiative, discretion and tact; excellent facilitation, presentation and leadership skills; creative, self-directed, innovative, results-oriented; flexibility and problem-solver orientation; detail-oriented; balanced with a big-picture perspective; ability to work under pressure; superior organizational and time management skills in planning, task coordination; strong leadership capabilities; and a solid understanding of project management.

Responsibilities

The Manager is responsible for efficiently managing OVPRI's operational administration and financial functions and providing project management support for various initiatives and projects.
In this role, the Manager will design and implement processes, tools, and project plans to optimize the OVPRI's function.
They will also ensure that the OVPRI's senior leadership is well-informed and prepared for governance-related cycles and requirements.
Collaborating with other team members, the Manager will lead data management, proactively identify potential risks, and develop mitigation strategies.
Additionally, the Manager will be responsible for developing briefing materials, presentations, and speaking notes, and providing advice and recommendations based on research and analysis.
They will liaise with senior staff at the university and external parties as needed, communicating decisions and coordinating responses.
The Manager will lead and build a team of administrative staff to support departmental objectives and will have full managerial authority related to human resource management, including organizational design, assignment of work, and the hiring, performance management and professional development of staff.
In conjunction with the Director, OVPRI, the Manager will oversee budget development, planning and analysis for all the OVPRI budgets, inclusive of operating funds, and develop short- and long-term forecasts for projects and department resources based on an understanding of the operational goals of the OVPRI.
The Manager will manage budgets based on an understanding of resources needed for the OVPRI and its initiatives and provide strategic advice with respect to the financial management to the VPRI, Director and various OVPRI stakeholders by explaining financial issues and ensuring relevant information is communicated in a timely manner.

FAQs

What is the closing date for applications?

The closing date for applications is November 11, 2024, at 11:59 PM ET.

What qualifications are required for the Manager of Operations position?

An undergraduate degree is required, or an equivalent combination of education and experience. A Project Management Certificate is an asset, and a graduate degree (Master’s or PhD) is also an asset.

How many years of experience are needed for this role?

A minimum of five years of related senior-level administrative support experience is required, preferably in an academic and/or research environment.

What skills are necessary for the position?

Excellent communication skills (written and oral), project management skills, and analytical and problem-solving skills are required, along with advanced computer skills in Microsoft Office, Internet, Acrobat, and scheduling software.

What is the main responsibility of the Manager of Operations?

The Manager of Operations is responsible for managing operational administration and financial functions of the OVPRI, providing project management support, and ensuring senior leadership is well-informed for governance-related cycles and requirements.

Is this position full-time?

Yes, this is a full-time position.

What is the pay scale for this position?

The pay scale group is PM 3, with a hiring zone salary range of $91,937 - $107,259 and a broadband salary range of $91,937 - $153,227.

Does the position require experience in financial management?

Yes, strong financial management skills and proficiency with generally accepted accounting practices and principles are essential for this role.

Will the Manager of Operations have a team to oversee?

Yes, the Manager will lead and build a team of administrative staff to support departmental objectives and will have full managerial authority related to human resource management.

What kind of environment is the University of Toronto Scarborough committed to?

The University of Toronto Scarborough is committed to inclusive excellence and promoting diversity among its community members.

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Mission & Purpose

Founded in 1827, the University of Toronto is Canada’s top university with a long history of challenging the impossible and transforming society through the ingenuity and resolve of our faculty, students, alumni, and supporters. We are proud to be one of the world’s top research-intensive universities, bringing together top minds from every conceivable background and discipline to collaborate on the world’s most pressing challenges. As a catalyst for discovery, innovation, and progress, we prepare our students for success through an outstanding global education and commitment to inclusive excellence. The ideas, innovations, and actions of more than 660,000 graduates advance U of T’s impact on communities across the globe.