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Medical Secretary/Personal Assistant

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The Christie NHS Foundation Trust

29d ago

  • Job
    Full-time
    Junior & Mid Level
  • People, HR & Administration
    Healthcare
  • Manchester

AI generated summary

  • You should have audio and copy typing experience, minute-taking skills, meeting planning ability, and ideally a background in healthcare with knowledge of medical terminology.
  • You will manage diaries, organize meetings, handle inquiries, coordinate appointments, maintain case notes, and support staff training, ensuring efficient clinic operations and communication.

Requirements

  • Experience of audio and copy typing, minute taking and planning departmental meetings
  • Ideally to have experience working in a healthcare environment with good knowledge of medical terminology

Responsibilities

  • As a Medical Secretary / Personal Assistant for the Christie Haematology at Tameside team, you will be responsible for completing, but not limited to, tasks such as:
  • Liaise closely with all Consultants in your area of responsibility to provide a full secretarial service, including typing, dealing with queries from patients, relatives and colleagues from within and outside the Trust, scanning and maintaining case notes.
  • Diary management for the consultant/s
  • Organise and schedule consultant meetings and maintain an up-to-date diary for appointments, meetings and interviews.
  • Liaise with staff at all levels both internally and externally, answering written and verbal enquiries when necessary, taking action on all matters which can be dealt with without further reference.
  • Answer written and verbal enquiries from patients/relatives, referring enquiries to the consultant only when necessary.
  • Liase with internal and external departments to arrange clinical investigations/procedures.
  • Manage outpatient clinic templates to ensure smooth running of clinics
  • Book patient appointments
  • Take minutes for Trust and departmental meetings as appropriate.
  • Contribute to the training of new members of staff within a given area as required.
  • Type annotations and letters into the patient administration system accurately and timely, keeping to internal turnaround targets to ensure a high standard of service to referring consultants and GPs.

FAQs

What key skills are required for the Medical Secretary/Personal Assistant position?

The key skills required include audio and copy typing, minute-taking, planning departmental meetings, excellent communication skills, and a good knowledge of medical terminology.

Where is the position based?

The position is based at Tameside Hospital in Ashton-under-Lyne.

Is prior experience in a healthcare environment necessary?

Yes, ideally the successful candidate should have experience working in a healthcare environment.

What are the main responsibilities of the role?

Main responsibilities include providing secretarial support to consultants, diary management, organizing meetings, handling patient queries, managing outpatient clinic templates, and typing patient documentation.

Who will I report to in this role?

You will work closely with all consultants in the Haematology team, providing secretarial support.

How many patients does The Christie treat annually?

The Christie treats over 60,000 patients a year.

What should I include in my application?

You should refer to the person specification and demonstrate how you meet the criteria, providing examples where possible.

Is training provided for new team members?

Yes, you will be expected to contribute to the training of new members of staff within your area as required.

How can I arrange an informal visit or get more information about the role?

You can contact Narelle Brooks, Assistant Service Manager, via email at Narelle.brooks1@nhs.net or by phone at 0738 534 8320.

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The Christie NHS Foundation Trust

The Christie NHS Foundation Trust is one of Europe’s leading cancer centres, treating more than 44,000 patients a year.

Science & Healthcare
Industry
1001-5000
Employees
1932
Founded Year

Mission & Purpose

The Christie NHS Foundation Trust, based in Manchester, specializes in cancer care and provides a range of services including treatment, research, and support for cancer patients. Their mission is to deliver world-class, patient-centered care and to lead in cancer research and innovation. The Trust aims to improve cancer outcomes and quality of life through cutting-edge treatments, comprehensive care, and a commitment to advancing cancer research.