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Office Administrator

  • Job
    Full-time
    Entry, Junior & Mid Level
  • People, HR & Administration
    Facilities Management
  • Amsterdam

AI generated summary

  • You should have hospitality familiarity, food & beverage experience, strong attention to detail, excellent communication skills, fluency in English (Dutch preferred), and cultural sensitivity.
  • You will greet guests, manage office supplies and invoicing, schedule meetings, oversee cleanliness, support building management, and handle administrative tasks for smooth operations.

Requirements

  • Familiarity with the hospitality industry.
  • Food and Beverage experience is preferred.
  • Professional etiquette knowledge.
  • Strong attention to detail and accuracy.
  • Excellent communication skills with both internal and external guests.
  • Fluent in English; fluency in Dutch is a strong advantage.
  • Results-oriented with a proactive, can-do mindset.
  • Culturally aware and sensitive to diverse backgrounds.

Responsibilities

  • Welcome and greet guests visiting the office courteously and helpfully.
  • Prepare for guest, visitor, and hotel owner visits to the corporate office, ensuring an exceptional experience.
  • Manage purchase orders and invoicing for all office-related matters.
  • Oversee meeting room schedules, including office bookings.
  • Ensure the cleanliness and tidiness of office spaces, coordinating with outsourced cleaning staff.
  • Manage office and kitchen supplies, ensuring smooth operations and timely ordering.
  • Serve as the primary point of contact for building management and maintenance issues.
  • Handle municipality-related topics, such as permits and payments.
  • Provide daily administrative support, including obtaining quotations, preparing purchase requisitions and purchase orders, and maintaining supply records.
  • Perform general administrative tasks such as typing, courier services, and other duties as needed.

FAQs

What is the job title for the position available?

The job title is Office Administrator.

Where is the office located?

The office is located at Rosewood Hotel Group in Amsterdam, Netherlands.

What department will the Office Administrator be working in?

The Office Administrator will be working in the Talent and Culture department.

Is this a full-time position?

Yes, this is a full-time permanent position.

What are some key responsibilities of the Office Administrator?

Key responsibilities include managing day-to-day office operations, welcoming guests, overseeing meeting room schedules, managing office supplies, handling administrative tasks, and ensuring cleanliness in office spaces.

What skills are required for this role?

Required skills include familiarity with the hospitality industry, strong attention to detail, excellent communication skills, professional etiquette knowledge, and fluency in English. Fluency in Dutch is a strong advantage.

Is experience in Food and Beverage preferred for this position?

Yes, Food and Beverage experience is preferred.

What personal traits are important for the Office Administrator?

Important traits include being results-oriented, having a proactive can-do mindset, and being culturally aware and sensitive to diverse backgrounds.

How does this role impact the organization?

The Office Administrator plays a pivotal role in ensuring the smooth operation of the corporate office, which directly impacts organizational efficiency, associate satisfaction, and overall success.

What type of support does this position provide?

This position provides daily administrative support, including preparing purchase requisitions, managing supply records, and handling courier services.

Retail & Consumer Goods
Industry

Mission & Purpose

Rosewood Hotel Group is a global luxury hotel management company that operates a collection of unique, ultra-luxury properties across the world. Their mission is to create timeless, personal, and inspiring travel experiences for their guests, with a focus on exceptional service, rich cultural connections, and a commitment to environmental sustainability. The purpose of Rosewood is to redefine luxury hospitality by delivering memorable and personalized experiences that reflect the local culture and surroundings of each property.