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Office Administrator/ Receptionist - Frankfurt

  • Job
    Full-time
    Junior & Mid Level
  • People, HR & Administration
    Facilities Management

AI generated summary

  • You should have 2-3 years of experience, strong Microsoft Office skills, excellent communication, a friendly demeanor, problem-solving ability, flexibility, and strong organizational skills.
  • You will manage calls, welcome visitors, reconcile invoices, assist with office tidiness, coordinate meetings, handle travel bookings, issue security items, and maintain a log of facilities services.

Requirements

  • Good knowledge of Microsoft Office (Word, Excel)
  • 2 to 3 years in previous position
  • Good written and verbal communication skills
  • Friendly and professional manner
  • Problem solver
  • Flexible and adaptable
  • Ability to multi-task, organise, prioritise and plan

Responsibilities

  • Answering & directing all calls in a professional manner
  • Welcoming all visitors to the office and ensuring sign in procedure is completed
  • Approving supplier invoices / reconciling invoices
  • Director Expenses/ Credit card uploads
  • Assist Office Manager with facilities.
  • First Aider (refill first aid boxes) / Fire Marshall (Fire Evacuation - Printing staff and visitor list)
  • Assist Office Manager with office tidying/clearing when required
  • Logging hot desk use
  • Cover any duties required when Office Manager is on holiday
  • Booking, co-ordinating meeting rooms
  • Booking Courier / Taxis
  • Booking lunches, making teas, coffees etc
  • Manage company orders
  • Updates to office desk plan
  • Booking travel as and when required
  • Issue security fobs / water bottles to new starters
  • Checking security cameras when required
  • Services to building i.e., Rentokil/gardeners/window cleaners/recycling
  • DSE Assessments
  • Keep maintenance log up to date

FAQs

What are the primary responsibilities of the Office Administrator/Receptionist role?

The primary responsibilities include answering calls, welcoming visitors, approving and reconciling invoices, assisting the Office Manager, managing office supplies, booking meeting rooms, coordinating travel, and performing various administrative tasks.

What qualifications are required for this position?

Candidates should have a good knowledge of Microsoft Office, 2 to 3 years of relevant experience, excellent written and verbal communication skills, a friendly and professional demeanor, and the ability to multitask and prioritize effectively.

What benefits are offered to employees in this role?

Benefits include a competitive salary, pension and benefits, 26+ days of annual leave, and more.

Is previous experience required for this role?

Yes, 2 to 3 years of experience in a previous position is required.

Will I need to handle visitor management as part of my duties?

Yes, one of the responsibilities is to welcome all visitors to the office and ensure that the sign-in procedure is completed.

Are there opportunities for career advancement within the company?

Yes, Sisk is committed to helping employees build a career with no limits and encourages growth and development.

Does this position require any specific certifications?

While specific certifications are not mentioned, the role involves being a First Aider and a Fire Marshall, which may require relevant training or certification.

How does Sisk value diversity in its hiring process?

Sisk is committed to attracting and hiring diverse talent and encourages candidates from underrepresented backgrounds to apply, acknowledging that transferable skills are valuable even if all technical criteria are not met.

Is there any training provided for new employees?

While not explicitly stated, new employees will likely receive training related to their roles and responsibilities, including safety procedures like first aid and fire evacuation.

How should I apply for this position?

To apply, please submit your most up-to-date CV directly to the Internal Recruitment Team at Sisk.

Real Estate
Industry
1001-5000
Employees
1859
Founded Year

Mission & Purpose

John Sisk & Son Ltd (“Sisk”) is an innovative, international, engineering and construction company. It is a progressive business with long term vision, operating since 1859. Sisk is Ireland’s No1 provider of construction services with extensive operations across Ireland, the United Kingdom and mainland Europe.