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Office Manager & HR Administrator

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Upway

1mo ago

  • Job
    Full-time
    Junior Level
  • People, HR & Administration
    Business, Operations & Strategy
  • Berlin

AI generated summary

  • You need 2+ years in office management, strong organizational skills, a positive attitude, attention to detail, fluent German, good English, and a passion for a great work environment.
  • You will manage office supplies, oversee vendor relations, handle mail/documentation, support HR processes, assist with payroll, and organize team events to enhance workplace culture.

Requirements

  • * 2+ years of experience in office management and/or administrative support
  • * Strong organizational and time management skills: You should be able to work independently and on multiple projects simultaneously
  • * Positive attitude: You are a team player with a solution-oriented approach
  • * Hands-on mentality: You are proactive in taking responsibility for a variety of tasks
  • * Attention to detail
  • * Proficient (native or equivalent) communication skills in German, very good English (written and spoken)
  • * You have a passion for creating a fantastic working environment!

Responsibilities

  • Office Management:
  • Management of external service providers for our office supplies (selection and management of suitable partners, maintaining relationships, payment processing)
  • Ordering and managing the inventory of daily office supplies
  • Management of incoming mail
  • Viewing and filing documents (invoices, contracts, etc.)
  • Identifying team needs and making suggestions for improvement
  • Ensuring a first-class working environment in the office
  • Administrative & HR support:
  • Organization of onboarding and offboarding of employees
  • HR support for employment contracts
  • Preparation of the monthly payroll accounting in cooperation with our accountant (consolidation of working hours, sick days, vacation days, checking of payroll accounting; sending of payroll accounting to the team)
  • Support in accounting (collecting, viewing and forwarding invoices to the accountant)
  • Contact person for the team for questions
  • Team building:
  • Regular organization of team events

FAQs

What is the location of the Office Manager & HR Administrator position?

The position is located in Berlin.

What type of company is Upway?

Upway is a fast-growing startup dedicated to building the largest marketplace for refurbished e-bikes globally.

What are the primary responsibilities of the Office Manager & HR Administrator?

Key responsibilities include office management, administrative and HR support, and organizing team-building events.

What qualifications are required for this role?

Candidates should have 2+ years of experience in office management and/or administrative support, strong organizational skills, a positive attitude, and proficiency in German and English.

Is experience in HR required for this position?

Yes, previous experience in HR administrative support, such as organizing onboarding and offboarding, is required.

What kind of team culture can I expect at Upway?

Upway promotes a fast-paced, solution-oriented team culture where employees can take on significant responsibilities and shape team dynamics.

Will I have opportunities for professional growth at Upway?

Yes, Upway offers great learning and growth opportunities as part of its dynamic startup environment.

Are there any benefits associated with this position?

Yes, benefits include stock options, a 15% discount on e-bikes, and working in a startup backed by renowned investment funds.

What is the company's stance on bureaucracy and decision-making?

Upway prides itself on having minimal bureaucracy and quick decision-making processes.

Is previous experience necessary for this position?

Yes, candidates should have at least 2 years of relevant experience in office management or administrative support.

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Upway

Building the largest marketplace for reconditioned e-bikes, making electric mobility more affordable and reducing waste

Marketing & Advertising
Industry
51-200
Employees

Mission & Purpose

Upway is a company that specialises in providing digital marketing and communication solutions tailored to the needs of businesses. Their ultimate mission is to enhance the online presence and visibility of their clients through strategic digital strategies, including website development, SEO (Search Engine Optimisation), social media management, and online advertising campaigns. The purpose of Upway is to help businesses grow and succeed in the competitive digital landscape by delivering effective and innovative marketing solutions that drive traffic, increase brand awareness, and generate leads. They aim to achieve measurable results and foster long-term relationships with their clients by delivering personalised and impactful digital marketing strategies.