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Office Manager (Part-Time, 30 hours per week)

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OpenGov Inc.

13d ago

  • Job
    Full-time
    Mid & Senior Level
  • People, HR & Administration
    Facilities Management
  • Boston
  • Quick Apply

AI generated summary

  • You need 3-5 years of experience in office management, G-Suite proficiency, front desk experience, knowledge of bookkeeping, strong communication skills, and a customer service orientation.
  • You will welcome guests, manage supplies and events, ensure office safety, oversee facility maintenance, and foster company culture while collaborating across all levels to support workplace efficiency.

Requirements

  • 3-5 years of experience as either a facilities manager, office manager or administrative assistant
  • Experience with G-Suite
  • Proven experience as front desk representative, agent or relevant position
  • Knowledge of office management and basic bookkeeping
  • Strong communication and people skills
  • Good organizational and multitasking abilities
  • Problem-solving skills
  • Customer service orientation

Responsibilities

  • Greet and welcome guests, candidates, and new hires as well as conduct office tours to first time visitors
  • Monitor and supply office materials and food/beverage supplies
  • Plan, manage, communicate and oversee in-office events including any catering for office lunches/meetings
  • May coordinate messages, appointments, information to callers, file maintenance, department office supplies and mail
  • Plan and manage local off-site events
  • Manage and maintain the office environment, ensuring it follows brand standards and is clean and presentable
  • Oversee ongoing maintenance of our facilities and repairs
  • Implement and ensure office safety procedures and OSHA compliance
  • Maintain and manage emergency response documentation and testing schedule, safety and evacuation plans, workplace violence plans
  • Collaborate and manage relationships with vendors, and manage the procurement approval process where necessary
  • Drive efficiency in office procedures and processes, while maintaining workplace excellence through reporting, account management, and documentation upkeep
  • Oversee routine employee service requests, maintenance and cleaning tasks to team members ensuring that day-to-day requests are prioritized and completed in a timely manner
  • Identify and implement cost-saving strategies, and manage to the budget provided
  • Be an ambassador for company culture, including planning and executing office culture events
  • Collaborate with leadership to ensure that company values and culture are integrated into daily office operations
  • Foster strong internal and external relationships, effectively collaborating across all organizational levels to understand their needs and ensure our workplace supports their objectives

FAQs

What are the working hours for the Office Manager position?

The Office Manager position is part-time, scheduled for 30 hours per week.

Where is the Office Manager role based?

The role is based in OpenGov's Boston office.

What is the required experience for the Office Manager position?

The ideal candidate should have 3-5 years of experience as either a facilities manager, office manager, or administrative assistant.

Is this position eligible for benefits?

Yes, this part-time position is benefits eligible.

Are bonuses available for this position?

Yes, the Office Manager position is bonus eligible.

What software or tools will I need to be familiar with?

Candidates should have experience with G-Suite.

What skills are emphasized for the Office Manager role?

Strong communication and people skills, good organizational and multitasking abilities, problem-solving skills, and customer service orientation are emphasized.

What kind of culture does OpenGov promote?

OpenGov promotes a culture that is smart, fun, humble, and mission-driven, focusing on making a positive social impact.

Are there any special perks for employees?

Yes, employees enjoy 90% paid Medical/Dental/Vision premiums, fully paid Life and Short/Long term disability insurance, Unlimited PTO, and other benefits.

Does OpenGov have a commitment to diversity and inclusion?

Yes, OpenGov is an equal opportunity employer and considers all applicants for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.

OpenGov Inc.

Powering more effective and accountable government, the leader in cloud software for over 1,600 cities and counties

Technology
Industry
501-1000
Employees
2012
Founded Year

Mission & Purpose

OpenGov provides cloud-based software solutions designed to improve transparency, efficiency, and collaboration for local governments and public sector organizations. Their platform supports budgeting, financial management, citizen services, and reporting, helping agencies better manage their operations and engage with their communities. OpenGov's mission is to power more effective and accountable government, enabling public agencies to deliver great services, build trust with citizens, and drive positive change through data-driven decision-making.