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Office Manager (Temporary)

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Xsolla

14d ago

  • Job
    Full-time
    Junior Level
  • People, HR & Administration
    Business, Operations & Strategy
  • Los Angeles
  • Quick Apply
    19d left

AI generated summary

  • You need a Bachelor’s degree, 2+ years of experience, strong office management skills, customer service passion, HR knowledge, and excellent organization, problem-solving, and teamwork abilities.
  • You will ensure office cleanliness, manage supplies and inventory, coordinate food and events, assist with onboarding, handle communications, and support safety and budgeting initiatives.

Requirements

  • Bachelor’s degree or equivalent experience.
  • 2+ years of relevant experience.
  • Strong understanding of office management and IT help desk procedures.
  • Ability to align with the company culture while fostering a sense of pride, ownership, and teamwork with the HR and Operations teams.
  • Passionate about customer service and committed to going the extra mile.
  • General knowledge of Human Resources, with the ability to handle confidential information professionally.
  • Team player with a consistently positive attitude, willing to roll up their sleeves to get things done.
  • Mature, trustworthy, proactive, self-motivated, reliable, adaptable, conscientious, and courteous.
  • Highly organized with the ability to self-manage, prioritize tasks, meet deadlines, and provide follow-up and feedback on requests and business issues.
  • Innovative thinker capable of seeing the big picture and thinking outside the box.
  • Strong problem-solving skills.
  • Ability to produce quality work while paying attention to detail.
  • Positivity, cheerfulness, creativity, proactivity, and resourcefulness are essential.

Responsibilities

  • Ensure the office runs smoothly by maintaining a clean and comfortable environment.
  • Keep office inventory stocked by replenishing supplies.
  • Lead the food and beverage program by ordering appealing options for employees.
  • Collaborate with the events team to support both internal and external events.
  • Assist with onboarding and offboarding processes, including computer setup and addressing training questions.
  • Manage storage, office supplies, and headcount of everything.
  • Communicate with vendors for company events.
  • Follow budgeting procedures and track expenditures in line with the accounting department’s guidelines.
  • Handle mail and shipping for office communications.
  • Assist with building safety training, injury prevention plans, and other OSHA-related tasks.
  • Support other departments.

FAQs

What is the duration of the Office Manager position?

The Office Manager position is a temporary full-time role starting November 1, 2024, and lasting until Mid Spring 2025.

What are the primary responsibilities of the Office Manager?

The primary responsibilities include welcoming guests, managing mail and deliveries, ordering office supplies, scheduling catering, organizing the workspace, liaising with vendors, planning events, and assisting with onboarding and offboarding.

What qualifications are required for the Office Manager role?

A Bachelor's degree or equivalent experience, along with 2+ years of relevant experience, a strong understanding of office management and IT help desk procedures, and a passion for customer service are required.

Are there any specific skills needed for this role?

Yes, candidates should possess strong problem-solving skills, be highly organized, detail-oriented, and exhibit positivity, creativity, and resourcefulness. Additionally, general knowledge of Human Resources is beneficial.

What benefits does Xsolla offer for this position?

Xsolla offers 100% company-paid medical, dental, and vision coverage, disability and life insurance, flexible spending accounts, a 401(k) retirement plan with a 4% company match, unlimited paid Flexible Time Off, and various professional development opportunities.

Is there an opportunity for career development in this role?

Yes, Xsolla encourages personal and professional development by collaborating with each employee to create a customized career roadmap and offers in-house training, conference attendance, and options for higher education.

Where is the Office Manager position located?

This position is located in Xsolla's office in Los Angeles, California.

What work hours can be expected for this position?

The Office Manager position is a full-time role that requires up to 40 hours of work per week.

Will the Office Manager need to perform any physical tasks?

Yes, the position requires the ability to sit, stand, bend, lift, and move intermittently throughout the workday.

How does Xsolla handle personal data collected during the hiring process?

Xsolla values your privacy and will not sell or distribute any personal data collected during the hiring process. For more information, candidates can contact careers@xsolla.com for inquiries regarding GDPR or CCPA.

Xsolla

Xsolla's video game business engine helps game developers and publishers operate more efficiently and sell more games.

Entertainment & Media
Industry
501-1000
Employees
2005
Founded Year

Mission & Purpose

Xsolla is a global video game commerce company with a robust and powerful set of tools and services designed specifically for the video game industry. Since its founding in 2005, Xsolla has helped thousands of game developers and publishers of all sizes fund, market, launch and monetize their games globally and across multiple platforms. As an innovative leader in game commerce, Xsolla’s mission is to solve the inherent complexities of global distribution, marketing, and monetization to help our partners reach more geographies, generate more revenue and create relationships with gamers worldwide. Headquartered and incorporated in Los Angeles, California, with offices in Berlin, Seoul, Beijing, Kuala Lumpur, and cities around the world, Xsolla supports major gaming titles like Valve, Twitch, Roblox, Ubisoft, Epic Games, KRAFTON, Nexters, NetEase, Playstudios, Playrix, miHoYo, Pearl Abyss, NCSoft, and more.