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Office Support Coordinator

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PrimeVigilance

19d ago

  • Job
    Full-time
    Mid & Senior Level
  • People, HR & Administration
    Facilities Management
  • Pune
  • Quick Apply

AI generated summary

  • You need a diploma or degree, 3-5 years of administrative experience, strong English communication skills, MS Office proficiency, and a motivated, approachable personality.
  • You will support office management, maintain supplies, manage repairs and vendor relations, handle mailings, and assist with various administrative tasks and projects as needed.

Requirements

  • Minimum graduation/ diploma
  • Excellent in English communication verbal and written.
  • Should have experience of minimum 3-5 years in office administrative activities.
  • Proven administrative experience required
  • Great interpersonal skills, approachable personality willing to help
  • Good entry level written and verbal communication skills
  • Fast learner with scheduling, problem-solving skills, self-motivated attitude
  • English, both written and verbal at the level allowing to communicate efficiently with the team
  • Common literacy at all MS-Office applications including Microsoft Word, desirably Excel, and PowerPoint

Responsibilities

  • Supports Office Manager in the functional role and responsibilities that includes wide range of tasks from various office support areas including Office Management, Event Management, Facilities and Health and Safety
  • Serves as the first point of contact for the local team, provides information and basic administrative solutions, navigates internal or external clients to the respective specialised dpt. and contact
  • Maintains office supply inventories, groceries and manages its orders
  • Keeps great condition of the office, arranges necessary repairs, and deals with various vendors ensuring the high quality of deliveries
  • Registers and distributes incoming and outgoing mailings, visits post office, orders carrier services, travel insurance, taxi etc.
  • Provides photocopying and scanning of documents
  • Keeps handover protocols, inventories, contact and other databases up to date
  • Contributes to wide range of tasks and projects as per line Managers or Country Director direction

FAQs

What are the core responsibilities of the Office Support Coordinator?

The Office Support Coordinator supports the Office Manager by handling various office management tasks, serving as the first point of contact for the local team, maintaining office supplies, managing orders, ensuring the office is in great condition, and contributing to various tasks and projects as directed.

What qualifications are required for this position?

The candidate should have a minimum diploma or graduation, excellent English communication skills (verbal and written), a minimum of 3-5 years of experience in office administrative activities, proven administrative experience, strong interpersonal skills, and proficiency in MS Office applications.

Is prior experience in administrative activities necessary for this role?

Yes, a minimum of 3-5 years of experience in office administrative activities is required.

What software skills are necessary for this position?

Common literacy in all MS-Office applications is required, including Microsoft Word, and proficiency in Excel and PowerPoint is desirable.

What is the working environment like for this role?

The Office Support Coordinator will work in an office environment, supporting the Office Manager and the local team while ensuring smooth office operations.

Is training provided for new hires in this role?

While specific training details may vary, new hires will generally receive guidance and support from the Office Manager and team members.

What kind of tasks will the Office Support Coordinator be involved in?

The Office Support Coordinator will be involved in office supply management, mail distribution, document photocopying and scanning, vendor management, and contributing to various projects and tasks as directed by management.

Will the Office Support Coordinator interact with external clients?

Yes, the Office Support Coordinator serves as the first point of contact for the local team and may provide information and administrative solutions to internal and external clients.

Are strong communication skills essential for this position?

Yes, excellent verbal and written communication skills in English are crucial for effectively liaising with team members and clients.

Is this position full-time or part-time?

The job description does not specify; typically, such positions are full-time, but clarifying with the hiring team is advised.

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PrimeVigilance

Bringing expertise to deliver medicines our world can trust.

Science & Healthcare
Industry
501-1000
Employees
2008
Founded Year

Mission & Purpose

PrimeVigilance, an Ergomed Group company, was established in 2008 by Dr. Miroslav Reljanovic together with co-founder Dr. Elliot Brown. PrimeVigilance offers holistic, top quality, cost-effective, innovative safety services for pharmaceutical, generic and biotechnology companies. Our founders and leaders have an unrivalled reputation in the sector with a network of expert associates across the world. These include former senior regulators and consultants with extensive industry experience, especially with marketed products.