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Onboarding Administrator – Maternity Cover

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Fieldfisher

9d ago

  • Job
    Full-time
    Junior Level
  • Legal
    People, HR & Administration
  • Belfast

AI generated summary

  • You must have experience in data entry or administration, ideally in a law firm, proficiency in Excel and Word, strong communication, time management, organizational skills, attention to detail, and a positive attitude.
  • You will handle pre-employment checks, produce legal documents, update HR databases, liaise with internal teams, ensure GDPR compliance, manage agency correspondence, track onboarding, and process invoices.

Requirements

  • Previous experience of working in a data entry or/and an administrator role
  • Experience of working in a law firm or professional services would be advantageous
  • Proficient with Microsoft Office packages (Excel and Word)
  • Strong communication skills
  • Excellent time management skills
  • Proven organisational skills
  • Excellent attention to detail
  • A positive attitude as well as being a strong team player

Responsibilities

  • Responsible for completing pre-employment checks for employees (for example, employment references and medicals)
  • Producing contracts of employment, offer letters and other legal documents for new joiners
  • Accurately adding new employees onto the firm's HR database
  • Creating/maintaining accurate records within personnel files for all new starters
  • Adding candidate data onto the firm's systems
  • Liaising with other internal teams such as payroll, IT and Legal PAs to onboard new joiners
  • Ensuring compliance with the firm's GDPR regulations when handling candidate data
  • Producing terms of business with external recruitment agencies and handling correspondence with these
  • Keeping the team tracker up to date with progress on each new starter's onboarding process
  • Processing invoices
  • Supporting ad hoc projects and tasks as required

FAQs

What is the duration of the contract for the Onboarding Administrator position?

The contract is for a 15-month fixed term to cover maternity leave.

What key responsibilities will the Onboarding Administrator have?

The Onboarding Administrator will be responsible for completing pre-employment checks, producing contracts and offer letters, maintaining accurate records, liaising with internal teams, ensuring GDPR compliance, and processing invoices, among other tasks.

Is previous experience required for this role?

Yes, previous experience in a data entry or administrator role is essential. Experience in a law firm or professional services is advantageous.

What skills are essential for the Onboarding Administrator position?

Essential skills include proficiency in Microsoft Office packages (Excel and Word), strong communication abilities, excellent time management, proven organizational skills, attention to detail, and a positive attitude as a team player.

What benefits does Fieldfisher offer?

Fieldfisher offers a benefits package that includes private health insurance, life assurance, income protection, flexi-gym discounts, season ticket loans, bike-to-work loans, and more.

Where is Fieldfisher's Belfast office located?

Fieldfisher's Belfast office is located in the vibrant and modern Titanic Quarter, just a 10-minute walk from the city center.

How does Fieldfisher support inclusiveness and diversity?

Fieldfisher is committed to removing accessibility barriers and maximizing disability and neurodiversity inclusion. They encourage individuals with accessibility requirements to contact the Recruitment Team for suitable adjustments throughout the recruitment process.

What is the work environment like at Fieldfisher Belfast?

The work environment features an open plan workspace that fosters camaraderie and collaboration, incorporating hybrid working and hot-desking to facilitate teamwork across diverse professional teams.

How can candidates apply for the Onboarding Administrator position?

Candidates can apply by entering their email address on the job advert and pressing the 'apply now' button to submit their CV.

Is Fieldfisher currently accepting applications for this role?

Yes, Fieldfisher recruits on a rolling basis and will continue to accept applications until the role is successfully filled.

Fieldfisher

A law firm built around people

Law
Industry
1001-5000
Employees
1989
Founded Year

Mission & Purpose

Fieldfisher is an enterprising European law firm built around people. We have market-leading practices in our four key sectors of energy and natural resources, technology, financial services and life sciences. Fieldfisher helps clients keep pace with an unpredictable and continually evolving world, with a sector-diverse team of specialist dispute resolution lawyers on hand to assist with conflicts, whatever the size or subject matter. Our network spans over 1,500 people across 25 international offices, all of which offer clients highly commercial, pragmatic advice. We are based in Belgium, China, France, Germany, Ireland, Italy, Luxembourg, the Netherlands, Spain, the UK and the US. Fieldfisher was highly commended for its approach to legal services in the European FT Innovative Lawyers Awards 2019.

Culture & Values

  • Putting People First means colleagues, clients and communities at the forefront of all we do, wherever we are, whoever we are.

  • Embracing ESG means we collectively recognise our role in leaving things better than we found them.

  • Collaboration as the catalyst for success, means it is up to all of us to do the right thing, at the right time in the right way.

Benefits

  • Cycle to Work scheme

  • Dental insurance*

  • Discounted gym memberships

  • Employee assistance programme

  • Eye tests

  • Flu vaccination

  • Health cash plan*

  • Private medical insurance (incl. dependents)*