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Onboarding Coordinator

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Hackensack Meridian Health

Jan 9

Applications are closed

  • Job
    Full-time
    Junior & Mid Level
  • People, HR & Administration
  • Edison

Requirements

  • High School diploma or equivalency required.
  • Effective verbal and written communications (i.e. utilization of email communication templates, tasks, etc.)
  • Associates or Bachelor's degree preferred.
  • Experience with Human Resources, Talent Acquisition, Recruitment and related new hire and transferring onboarding and orientation administration preferred.
  • Knowledge with HR and Applicant Tracking Systems preferred.
  • Knowledge with Federal I-9 and E-Verify preferred.

Responsibilities

  • Responsible to process all new hires under the direction of the Hackensack Meridian Health Recruitment and Onboarding Leader as well as a partner with the Recruiter/Talent Acquisition team
  • Integral part of executing a Pre-boarding to Day 1 to Year 1 experience for new team members joining HMH with programs, processes, events, data collection via surveys, etc.
  • Escalate appropriately to the Professional Recruitment leader for decisions surrounding employment, compliance in the hiring and transferring process, service level agreements, support for the HMH business leaders, etc.
  • Initiating and effectively tracking for results for the new hire background checking and physical and drug screening processes including but not limited to verification of credentials, supporting documentation required for the position in which the new hire is employed.
  • Accurate data input into various HR and vendor systems.
  • Scheduling and coordination done in a timely manner with internal Occupational Health department for physicals.
  • Organize, collect and process of information and forms from new team members as required during pre-employment phase.
  • Responsible to be proficient with the Applicant Tracking System (ATS) in order to maintain data integrity with emphasis on accurate system usage and compliance and ability to adapt quickly to new, evolving ATS processes.
  • Coordination with HR Service Center for pre-employment processing into the HRIS system; timely submittal of new team member file(s) within HR for processing.
  • Schedule team members for orientation programs; Maintain accuracy of orientation lists.
  • Responsible for HR appointments with new team members for completion and compliance for Federal I-9 Forms and the E-Verify process.
  • Retrieving team member files as needed for auditing purposes.
  • Fielding and responding to applicant and team member inquiries, updates and results appropriately.
  • May support of other related talent acquisition administrative support tasks (i.e. timely processing of department invoices and employee referrals, generating onboarding reports, etc.).
  • May assist Recruiter with scheduling, coordinating events, etc.
  • May support enhancements to brand and communication materials associated with orientation programs and recruitment events.
  • Other duties and/or projects as assigned.

FAQs

What is the primary role of the Onboarding Coordinator at Hackensack Meridian Health?

The primary role of the Onboarding Coordinator is to create a positive and memorable experience for new hires, facilitating their transition from initial engagement through their first year with the organization.

What qualifications are required for the Onboarding Coordinator position?

A high school diploma or equivalency is required, along with effective verbal and written communication skills.

Is a degree in Human Resources necessary for this position?

While a high school diploma is required, an Associate's or Bachelor's degree in a related field is preferred.

What experience is preferred for the Onboarding Coordinator role?

Experience with Human Resources, Talent Acquisition, Recruitment, and onboarding administration is preferred.

Are there specific systems that the Onboarding Coordinator will work with?

Yes, the Onboarding Coordinator will work with Applicant Tracking Systems (ATS) and various HR systems for data collection and processing.

What are some of the key responsibilities of the Onboarding Coordinator?

Key responsibilities include processing new hires, tracking background checks, scheduling appointments, maintaining data integrity, and responding to inquiries from applicants and team members.

Does the Onboarding Coordinator have any roles in compliance with regulations?

Yes, the Onboarding Coordinator is responsible for ensuring compliance with federal, local, and corporate forms, particularly regarding the completion of Federal I-9 forms and the E-Verify process.

Will the Onboarding Coordinator interact with new hires directly?

Yes, the Onboarding Coordinator will engage with new hires throughout the onboarding process, helping to streamline their experience and address any inquiries they may have.

Can the Onboarding Coordinator support other administrative tasks in the talent acquisition process?

Yes, the Onboarding Coordinator may assist with talent acquisition administrative tasks such as processing invoices, generating onboarding reports, and coordinating events.

Is it necessary to have knowledge of HR and E-Verify processes for this job?

While it is not strictly necessary, knowledge of HR systems and the E-Verify process is preferred for the Onboarding Coordinator role.

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Hackensack Meridian Health

Keep getting better.

Science & Healthcare
Industry
10,001+
Employees
2016
Founded Year

Mission & Purpose

We are a leading not-for-profit health care organization that is the largest, most comprehensive and truly integrated health care network in New Jersey, offering a complete range of medical services, innovative research and life-enhancing care. In addition to our 18 hospitals, we are home to more than 36,000 team members, 7,000 physicians and 500+ patient care locations, including ambulatory care centers, surgery centers, home health services, long-term care and assisted living communities, ambulance services, lifesaving air medical transportation, urgent care centers, physician practice locations, and a fitness and wellness center. Transforming Care Our Hackensack Meridian Center for Discovery and Innovation is dedicated to developing and translating innovations in biomedical sciences to improve outcomes for cancer patients and others with life threatening, disabling and chronic diseases. Our vision at the Center for Discovery and Innovation is to transform today’s ideas into tomorrow’s new health care delivery. Defining Academic Excellence At the Hackensack Meridian School of Medicine, our mission is to develop our students, residents, fellows, faculty, and health care environment to deliver the highest quality care for all. Our approach is unique as we utilize the best components of different evidence-based teaching methods, and structure our foundational curriculum explicitly to give students what they need to thrive in the modern, technically demanding, clinical setting. We are proud to have two hospitals ranked on New Jersey’s Top 10 Best Hospitals list according to U.S. News & World Report, including Hackensack University Medical Center, the #1 adult and children’s hospital in the state, and Jersey Shore University Medical Center at #6. JFK Johnson Rehabilitation Institute has also once again been ranked among the nation’s best rehabilitation hospitals. No matter what, or when, we are ready to care for you. Environmental, Social and Governance (ESG) To demonstrate our commitment to creating a more equitable and sustainable future, ESG practices are part of our strategic priorities across the network. Read our 2023 Environmental, Social and Governance report to learn more about how this critical work is building stronger, healthier and thriving communities across New Jersey and beyond.

Benefits

  • Health and Wellbeing

    Employee Assistance Program (EAP)

  • Health Plans

  • Learning and Development

    Performance Management & Learning and Development

  • Retirement

    Hackensack Meridian Health 401k Savings Plans

  • Time Off

    Paid Time Off (PTO)

  • Former Team Members

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