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Operations Assistant

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Barcelona Supercomputing Center (BSC)

4d ago

  • Job
    Full-time
    Mid Level
  • People, HR & Administration
  • Barcelona

AI generated summary

  • You need 3+ years in a similar role, 2nd Grade Secretary training, executive assistance studies, strong English/Spanish/Catalan skills, and proficiency in Word, Excel, and PowerPoint.
  • You will manage schedules, coordinate travel, draft documents, assist with communications, oversee office supplies, organize meetings, and interact with various departments.

Requirements

  • Education
  • Professional Administrative/ Secretary Training 2nd Grade 2
  • University degrees related to the position competencies will also be evaluated.
  • Essential Knowledge and Professional Experience
  • Minimum 3 years experience in a similar or overall secretarial position (please do not apply administrative generic profile).
  • Specific studies in Executive Assistance.
  • High quality of expression and comprehension (oral and written) language: English, Spanish and Catalan
  • Knowledge of IT tools Word, Excel, Powerpoint and Thunderbird.
  • Additional Knowledge and Professional Experience
  • Knowledge of the technical environment/scientist related to the department will be considered.
  • Competences
  • High level of responsibility and discretion
  • Ability to organize and coordinate tasks
  • Ability to work under pressure and uncertainty
  • Sociable and communicative
  • Flexibility and availability time
  • Proactively and initiative.

Responsibilities

  • Management of the Operations Director's mail, and coordination of corresponding actions
  • Management of Operations Director’s schedule
  • Management and coordination of the assigned Director’s travels and the heads of the group of the Operations department. Subsequent preparation of the liquidations of payments with the Finance Department
  • Document drafting and reports of all types, some of them with a high level of confidentiality content
  • Assistance and preparation of press communication and dissemination activities where the Director is involved
  • Support to the Director's Office, including attention to visitors and guests of the Director's office
  • Management of office supplies for the Operations Department
  • Prepare and organize institutional meetings in BSC, including supporting ceremonial performances in general
  • Support the international and national activities of the Operations Director
  • Monitoring and surveillance of the evolution of ongoing issues
  • Coordination and interaction with other functional units of the centre

FAQs

What is the job title for this position?

The job title is Operations Assistant.

What are the closing dates for applications?

The closing date for applications is Wednesday, 16 October, 2024.

What type of contract is being offered for this position?

An open-ended contract is being offered due to technical and scientific activities linked to the project and budget duration.

What are the requirements regarding educational background?

Candidates should have Professional Administrative/Secretary Training (2nd Grade) and university degrees related to the position competencies will also be evaluated.

How many years of experience are required for this role?

A minimum of 3 years experience in a similar or overall secretarial position is required.

What languages must candidates be proficient in?

Candidates must have a high quality of expression and comprehension in English, Spanish, and Catalan.

What kind of skills are essential for this position?

Essential skills include the ability to organize and coordinate tasks, work under pressure, be sociable and communicative, and possess flexibility, availability, and proactivity.

What benefits are included with the position?

Benefits include a full-time contract, a good working environment, flexible working hours, extensive training, restaurant tickets, private health insurance, and support for relocation procedures.

How many vacation days are offered?

Employees are entitled to 23 paid vacation days plus additional days off on the 24th and 31st of December per the collective agreement.

What application materials are required for this job?

A full CV in English including contact details must be submitted as part of the application.

What principles does BSC-CNS follow for their selection processes?

BSC-CNS follows the principles of the Code of Conduct for the Recruitment of Researchers of the European Commission and the Open, Transparent, and Merit-based Recruitment principles (OTM-R).

Barcelona Supercomputing Center (BSC)

Science & Healthcare
Industry
501-1000
Employees
2005
Founded Year

Mission & Purpose

The Barcelona Supercomputing Center (BSC) is a research institution specializing in high-performance computing, data science, and scientific applications. It focuses on advancing computational science and technology to tackle complex problems in fields like climate modeling, life sciences, and engineering. Their mission is to drive innovation and support scientific research through cutting-edge supercomputing resources and expertise.