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Operations Coordinator

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AVI-SPL

6d ago

  • Job
    Full-time
    Entry, Junior & Mid Level
  • Business, Operations & Strategy
  • Mumbai

AI generated summary

  • You must communicate well, manage tasks effectively, be proficient in Microsoft Office and Adobe, have strong organization skills, and have experience in a related industry. A high school diploma is required.
  • You will support internal projects, coordinate tasks with various departments, track project milestones, assist with procurement, manage documentation, and aid in the change order process.

Requirements

  • Effectively communicate and interact with employees, clients, and colleagues and the ability to work effectively with all levels of the organization.
  • Proficient with Microsoft Office (Word, Excel, Outlook), Microsoft Project and Adobe Acrobat.
  • Effectively manage time tasks to meet assignment objectives while adapting to change priorities.
  • Excellent communication and interpersonal skills, both verbal and written.
  • Strong organization skills and excellent attention detail.
  • Demonstrated experience as an Operations Coordinator/Administrator in the Audio Visual, Construction, Technology or related industry.
  • Accurately read and comprehend project documents.
  • Minimum high school diploma or equivalent.

Responsibilities

  • Provide support of internal projects for SIG office location through coordination with Operations, Service, Procurement and Finance departments.
  • Interact with all internal office and field resource staff.
  • Maintain current and acceptable process and procedures for all assigned tasks.
  • Compile external and internal submittal documentation.
  • Assist with project milestone tracking of team resource tasks.
  • Assist Operations team with equipment procurement and tracking.
  • Submit returned material authorizations.
  • Coordinate pick tickets with office warehouse teams.
  • Ensure all closeout/as-built documentation is created and stored.
  • Provide information for CSAT delivery.
  • Assist Management in the change order process.
  • Other task assignments as required.

FAQs

What are the primary responsibilities of an Operations Coordinator?

The primary responsibilities include supporting internal projects, maintaining processes and procedures, compiling documentation, assisting with project milestone tracking, procuring equipment, and coordinating various office tasks.

What skills are required for this position?

Candidates must have effective communication skills, proficiency in Microsoft Office and Adobe Acrobat, strong organizational abilities, excellent attention to detail, and the capacity to prioritize tasks effectively.

Is previous experience in a specific industry necessary for this role?

While it's not mandatory, demonstrated experience as an Operations Coordinator or Administrator in the Audio Visual, Construction, Technology, or related industries is considered a nice-to-have.

What kind of educational background is preferred for this position?

A minimum of a high school diploma or equivalent is required.

What types of benefits does the company offer?

The company offers medical benefits, paid holidays, sick days, personal days, a dynamic company culture, and training and professional development opportunities.

Will the Operations Coordinator have to work with different departments?

Yes, the Operations Coordinator will interact with various departments including Operations, Service, Procurement, and Finance, as well as internal office and field resource staff.

What software tools should candidates be familiar with for this position?

Candidates should be proficient in Microsoft Office (Word, Excel, Outlook), Microsoft Project, and Adobe Acrobat.

Are there opportunities for professional development in this role?

Yes, the company provides training and professional development opportunities for employees.

What is the company's stance on equal employment opportunities?

AVI-SPL is an Equal Opportunity/Affirmative Action Employer and ensures all qualified applicants receive consideration for employment without discrimination.

Can work hours and locations vary for this role?

Yes, AVI-SPL reserves the right to alter work hours and locations as necessary based on client requirements, which may include travel to various locations.

Transforming how people and technology connect to shape a more human work experience.

Technology
Industry
1001-5000
Employees
1979
Founded Year

Mission & Purpose

At AVI-SPL, we go beyond technology; we empower the human experience at work. As the world's largest AV/UC integrator and digital solutions leader, we collaborate with organizations globally, including 80% of Fortune 100 companies, to redefine collaboration, elevate experiences, and unlock business value. With a team of over 4,300 experts worldwide, we create user-friendly, scalable, and people-centric solutions. Join us on this transformative journey to empower people to work smarter and live better, making work more efficient – and also more meaningful.