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Operations Team Member-Capital Market Operation-Custodial Operations

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Kotak Mahindra Bank

15d ago

  • Job
    Full-time
    Junior & Mid Level
  • Banking & Finance
  • Mumbai

AI generated summary

  • You must have experience in document scrutiny, PAN verification, system authorization, account management, KRA/CKYC registrations, and MIS reporting in custodial operations.
  • You will verify documents, conduct PAN checks, authorize system details, manage account openings, scan and upload forms, handle KRA/CKYC registrations, freeze/unfreeze accounts, and share MIS reports.

Requirements

  • 1. Scrutiny of the Documents –to check Custody / Demat / Bank Account Opening Form is completed in all respect all mandatory fields are legibly filled and signature/s are obtained on all required places. In case of Insta Account, the Insta number needs to be mentioned on AOF. All required KYC documents to be obtain as per SEBI/NSDL/RBI guideline
  • 2. PAN Verification – to do online PAN verification for all the applicants and maintain audit trail for the same for future reference and Audit
  • 3. Authorisation of details captured in the system – Verified the details captured in the DP Secure / DPM / I-Custody system and authorized the in the system
  • 4. Batch Export –to export the account opening batch from DP Secure to Local DPM and to activate the Demat Accounts. Update the response in DP Secure system and generate the I-Custody numbers
  • 5. Sharing of CML – to share the Client Master Reports to SESO for onward submission to the clients/PMS.
  • 6. CRN Creation and Opening of Bank accounts – to submit the CRN creation request and Bank account opening request to CPC and follow-ups with CPC for CRN and Bank account Number. Upon receipt of the CRN and Bank details, to update the same in DP Secure and inform to Custody AO Team to update in –I-custody system
  • 7. Documents Scanning – to scan all the Account Opening Forms and documents and get it uploaded in DMS for future reference
  • 8. KRA Registration – to do KRA registration by capturing all related data in KRA module and upload the related images in KRA portal.
  • 9. CKYC Registration – to do CKYC registration by capturing all related data in KRA module and upload the related images in KRA portal.
  • 10. POA Scanning – to scan the POA for all the end client accounts opened under Marcellus PMS and share with Custody Billing Team.
  • 11. Filling – to update the details in Excel and file the Physical Account Opening form. to share the MIS of accounts received in original with SESO and follow-up for the pending forms
  • 12. Freezing / Unfreezing I-Custody Accounts – If the Physical form is not received within 10 working days, DP Ops will inform Custody AO team to freeze the I-Custody account. Subsequently upon receipt of the AOF, DP Ops will inform Custody AO team to unfreeze the I-Custody account.
  • 13. MIS – Sharing following MIS’s with different stake holders AOF Received Account Opened Accounts on Hold / Rejected PAN Check Deferral RMO POA Copy
  • 14. Audit – Providing data for the auditors and resolve their observations raised by the auditors (if any)

Responsibilities

  • 1. Scrutiny of the Documents –to check Custody / Demat / Bank Account Opening Form is completed in all respect all mandatory fields are legibly filled and signature/s are obtained on all required places. In case of Insta Account, the Insta number needs to be mentioned on AOF. All required KYC documents to be obtain as per SEBI/NSDL/RBI guideline
  • 2. PAN Verification – to do online PAN verification for all the applicants and maintain audit trail for the same for future reference and Audit
  • 3. Authorisation of details captured in the system – Verified the details captured in the DP Secure / DPM / I-Custody system and authorized the in the system
  • 4. Batch Export –to export the account opening batch from DP Secure to Local DPM and to activate the Demat Accounts. Update the response in DP Secure system and generate the I-Custody numbers
  • 5. Sharing of CML – to share the Client Master Reports to SESO for onward submission to the clients/PMS.
  • 6. CRN Creation and Opening of Bank accounts – to submit the CRN creation request and Bank account opening request to CPC and follow-ups with CPC for CRN and Bank account Number. Upon receipt of the CRN and Bank details, to update the same in DP Secure and inform to Custody AO Team to update in –I-custody system
  • 7. Documents Scanning – to scan all the Account Opening Forms and documents and get it uploaded in DMS for future reference
  • 8. KRA Registration – to do KRA registration by capturing all related data in KRA module and upload the related images in KRA portal.
  • 9. CKYC Registration – to do CKYC registration by capturing all related data in KRA module and upload the related images in KRA portal.
  • 10. POA Scanning – to scan the POA for all the end client accounts opened under Marcellus PMS and share with Custody Billing Team.
  • 11. Filling – to update the details in Excel and file the Physical Account Opening form. to share the MIS of accounts received in original with SESO and follow-up for the pending forms
  • 12. Freezing / Unfreezing I-Custody Accounts – If the Physical form is not received within 10 working days, DP Ops will inform Custody AO team to freeze the I-Custody account. Subsequently upon receipt of the AOF, DP Ops will inform Custody AO team to unfreeze the I-Custody account.
  • 13. MIS – Sharing following MIS’s with different stake holders AOF Received Account Opened Accounts on Hold / Rejected PAN Check Deferral RMO POA Copy
  • 14. Audit – Providing data for the auditors and resolve their observations raised by the auditors (if any)

FAQs

What responsibilities will the Operations Team Member handle in Custodial Operations?

The Operations Team Member will handle responsibilities including document scrutiny, PAN verification, authorization of details in the system, batch export of account opening data, sharing Client Master Reports, CRN creation and bank account opening requests, document scanning, KRA and CKYC registrations, POA scanning, filling and updating Excel, managing freezing/unfreezing of accounts, sharing various MIS reports, and providing data for audits.

What is the process for document scrutiny?

The process involves checking that the custody, demat, and bank account opening forms are completed correctly with all mandatory fields legibly filled and signed where required, including the Insta account number if applicable. All necessary KYC documents must also be obtained following SEBI/NSDL/RBI guidelines.

How is PAN verification conducted?

PAN verification is conducted online for all applicants, and an audit trail is maintained for future reference and audit purposes.

What systems are used to capture and authorize details?

Details are captured and authorized in systems such as DP Secure, DPM, and I-Custody.

What does the batch export process entail?

The batch export process involves exporting the account opening batch from DP Secure to Local DPM to activate demat accounts, updating the response in the DP Secure system, and generating I-Custody numbers.

What is involved in KRA registration?

KRA registration involves capturing all related data in the KRA module and uploading the necessary images in the KRA portal.

How are documents handled after the account opening process?

All Account Opening Forms and associated documents are scanned and uploaded to the Document Management System (DMS) for future reference.

What action is taken if physical forms are not received on time?

If physical forms are not received within 10 working days, the DP Ops team informs the Custody AO team to freeze the I-Custody account. Upon receipt of the AOF, they will inform the Custody AO team to unfreeze the account.

What types of MIS reports are shared with stakeholders?

The MIS reports that are shared include AOF received, accounts opened, accounts on hold/rejected, PAN checks, deferrals, RMO, and POA copies.

How does the team prepare for audits?

The team provides necessary data for auditors and addresses any observations raised by them, if any.

Kotak Mahindra Bank

Finance
Industry
10,001+
Employees

Mission & Purpose

Kotak Mahindra Bank is a leading Indian financial services conglomerate that offers a wide range of banking and financial products, including personal, corporate, and investment banking services. They provide solutions such as loans, savings accounts, insurance, asset management, and wealth management. Kotak Mahindra Bank’s ultimate mission is to drive growth by delivering innovative and customer-centric financial services while maintaining the highest standards of integrity and professionalism. Their purpose is to empower individuals, businesses, and institutions by offering tailored financial solutions that enhance their financial well-being and support economic progress.