PA to Company Secretary

Barratt Developments plc

Jul 24

Applications are closed

Job
Full-time
Junior, Mid & Senior Level
Leicester, +3

Requirements

Experience of working at an Executive level secretarial role
Advanced level of proficiency with MS Office programs - including PowerPoint
A good standard of written and spoken English
Ability to generate professional correspondence unaided
Self-disciplined, with demonstrably good time management skills and the ability to manage a number of priorities
Ability to multi-task, and work efficiently and accurately under pressure
Team player, supportive of colleagues
Professional and pleasant manner in dealing with internal and external customers
Excellent telephone skills
Ability to work using own initiative
Ability to use discretion and maintain confidentiality within senior level structure

Responsibilities

To support the Company Secretary, Group Corporate Affairs Director and Group Investor Relations Director in fulfilling their responsibilities, contributing to the overall success of the business through the provision of efficient and effective administrative support.
Company Secretary
- Collate papers and set up meeting packs on Convene for all Board and Committee meetings including Executive, Remuneration, Audit, Nomination, Risk, and Sustainability Committees
- Help with organizing presentations, away days, Board meetings, Board site visits in liaison with the EAs to the Chair and CEO etc.
- Support the CoSec team and the Barratt Foundation team with administrative tasks and provide cover where possible
- Manage and organize activities through the Events Committee for the Bardon office
- Support with the operation of the Barratt Developments PLC Charitable Foundation
- Act as a Charity Champion for the Bardon and Kent House offices including collating Nominations for the Community Fund on a quarterly basis and organizing fundraising and volunteering events throughout the year.
Group Corporate Affairs Director
- Support the Corporate Affairs team with team meetings i.e. draft agendas and maintain action logs
- Support with events such as the Senior Leadership Conference, Group Management Conference, Pride in Job Awards, Long-Service Award Dinner, Supplier Conference
- Support the team with accommodation and travel bookings (limited basis).
Group Investor Relations Director
- Arrange and liaise with brokers and key shareholders conferences, presentations, and logistics, as applicable
- Arrange IR events around teach-ins, round-table events, site visits, and social events throughout the year
- Manage the trading update and results announcements
- Monitor, with the IR Director, investor and shareholder enquiries via the IR inbox
- Assist with monthly reports liaising with RDIR and our corporate brokers
General(across all three)
- Work closely with the Company Secretary, Group Corporate Affairs Director and Group Investor Relations Director to manage the diary, arrange meetings/calls, book accommodation/travel and planning ahead
- Liaise with internal customers to ensure a smooth workflow between Head Office, Group Support and Divisional offices.
- Pulling together receipts for monthly expenses and mileage, and submitting them on the Selenity system
- Prepare letters, memos, reports and presentations
- Ensure email, reports, incoming correspondence are dealt with efficiently
- Handle incoming calls and respond or redirect as appropriate
- Manage arrangements for meetings, refreshments, travel, etc. Coordinate 6 monthly PDR process, Annual Salary review and Bonus review documents.

FAQs

What is the primary responsibility of the PA to the Company Secretary?

The primary responsibility is to support the Company Secretary, Group Corporate Affairs Director, and Group Investor Relations Director in fulfilling their administrative duties, contributing to the overall success of the business.

What types of meetings will I be involved in organizing?

You will be involved in organizing meetings for the Board and various Committees, including Executive, Remuneration, Audit, Nomination, Risk, and Sustainability Committees.

Will I be responsible for preparing meeting materials?

Yes, you will collate papers and set up meeting packs on Convene for all Board and Committee meetings.

What kind of events will I support as part of this role?

You will support events such as the Senior Leadership Conference, Supplier Conference, Pride in Job Awards, and Long-Service Award Dinner.

Is travel coordination part of my responsibilities?

Yes, you will assist with accommodation and travel bookings on a limited basis for the Corporate Affairs team and other executives.

How will I interact with the Group Investor Relations Director?

You will arrange and liaise with brokers and shareholders for conferences, presentations, and logistics, as well as manage update and results announcements and monitor investor inquiries.

What skills are necessary for success in this role?

The role requires experience at an Executive level secretarial position, advanced proficiency in MS Office, strong written and spoken English, excellent time management, and the ability to multi-task under pressure.

How does the company support employee well-being?

The company offers competitive salaries, private medical insurance, a flexible benefits package, and enhanced family-friendly policies.

What is Barratt's approach to work-life balance?

Barratt adopts a hybrid working culture, allowing employees to divide their time between the office, construction sites, sales offices, and working from home, as appropriate for their roles.

What opportunities for professional development does Barratt offer?

Barratt provides tailored opportunities for apprentices, graduates, experienced professionals, and ex-Armed Forces personnel, aiming to create a supportive environment for career progression.

Barratt Developments plc

It takes a community to build a community.

1001-5000

Employees

1958

Founded Year

Mission & Purpose

Since Sir Lawrie Barratt built his first home near Newcastle in 1958, we have become the nation’s largest housebuilder, with more than 6,000 employees and 27 divisions throughout Britain. As the UK’s most recognisable and recommended housebuilder, our vision is to lead the future of housebuilding by putting customers at the heart of everything we do. We build new homes and neighbourhoods across the country, from Aberdeen to Plymouth, helping to meet housing need in urban and rural areas. We are also leaders in brownfield development and urban regeneration. Wherever we build, we know how much a home matters, so we take pride in creating high quality homes and sustainable places. Our three brands, Barratt Homes, David Wilson Homes and Barratt London offer a variety of properties, from stylish city-centre apartments to luxury detached houses in the beautiful countryside. As well as homes for ownership, we build properties for rent and shared ownership, often working with local authority or housing association partners. We also have a commercial business, Wilson Bowden, which creates spaces from industrial and office buildings to retail and leisure. Oregon, a leading timber-frame manufacturer, underlines our commitment to modern methods of construction. For our current job vacancies, please visit www.barrattcareers.co.uk.