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Part Time Executive Assistant (Remote)

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TipTopJob

Sep 14

Applications are closed

  • Job
    Full-time
    Mid & Senior Level
  • People, HR & Administration

Requirements

  • - Previous proven PA/Executive Assistant experience
  • - Ability to communicate confidently at all levels in an engaging and positive manner
  • - Ability to use initiative, prioritise and manage own workload
  • - Excellent organisational and administrative skills to be able to juggle competing priorities
  • - Ability to build and maintain effective working relationships with a range of people, resolving conflicts or problems as they arise
  • - An understanding of commercial/business requirements and how they impact on priorities
  • - Advanced Microsoft Office e.g. Word, Excel, PowerPoint is essential
  • - Ability to remain calm under pressure is imperative
  • - Ability to anticipate and stay one step ahead
  • - Good attention to detail
  • - Flexible and adaptable

Responsibilities

  • Plan and perform effective diary management for Director, ensuring appointments are scheduled in a time-efficient manner and any supporting documentation required is available and presented in a professional format.
  • Booking travel itineraries including air, hotel, transfers and visas.
  • Compiling reports and presentations to support business development.
  • Undertake project/tasks as required by the Director.
  • Daily calls/meetings with Director to ensure progress on outstanding actions and identify updates/further actions required.
  • Performs where necessary, effective email management for Director. Filing and responding as required and highlighting items of importance/requiring urgent attention/follow-up.
  • Provides wider executive administrative support for the executive team if necessary.
  • Preparation and submission of monthly expenses for Director.
  • Manage an excellent filing, indexing and archiving system (electronic and paper) in accordance with internal and external regulations for swift retrieval and review purposes.

FAQs

Do we support remote work?

Yes, this position is primarily remote, but there may be occasional needs to work from the office in Archway, N19.

What are the working hours for this role?

The role offers 20 hours per week, with flexible working hours.

What qualifications are needed for this position?

Applicants should have previous proven experience as a PA or Executive Assistant at board or executive level.

Is there a requirement for in-office work?

Yes, there may be occasional needs to be in the office in Archway, N19.

What is the salary structure for this role?

The salary is competitive and comes with additional benefits.

Are there any benefits offered with this position?

Yes, benefits include a pension scheme, cycle to work scheme, buy and sell annual leave, eye care scheme, a birthday day off, and enhanced maternity and paternity pay.

What skills are essential for this Executive Assistant role?

Essential skills include excellent organizational and administrative skills, advanced Microsoft Office proficiency, the ability to communicate confidently, and good attention to detail.

Is prior experience necessary?

Yes, previous proven PA/Executive Assistant experience is a requirement for this role.

What is the company's stance on work-life balance?

The company offers flexible working hours and benefits such as buying and selling annual leave to support work-life balance.

Do we offer support for expenses incurred during work?

Yes, the successful candidate will be responsible for the preparation and submission of monthly expenses for the Director.

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TipTopJob

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Marketing & Advertising
Industry
11-50
Employees
2000
Founded Year

Mission & Purpose

The TipTopJob Group is an independent, unique network of generic and specialist jobsites that cover over 83 countries and 35 industry sectors. What makes us different? Independent network allowing us to be flexible and adaptable and therefore we can easily meet your requirements and needs. We own a network of specialist jobsites as well as our generic TipTopJob site meaning you benefit from specialist, niche traffic as well as the volumes from the generic side too. Advertise your jobs across any of the network of jobsites and benefit from using multiple job boards in 1 client account. We believe no one else can offer you the opportunity to advertise on a generic site AND a specialist jobsite in just 1 transaction. We can help with International advertising in 85 countries all from your 1 client login. Advertise for candidates in one country to move to another by using our country specific domains e.g. uk.tiptopjob.com and es.tiptopjob.com. Our Account Management, Support and Customer Service is second to none - we ensure you receive a good quality service.

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