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Partner Administrator - Fixed term contract

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PwC

Aug 23, 2024

  • Job
    Full-time
    Mid Level
  • People, HR & Administration
    Business, Operations & Strategy
  • Dublin
  • Quick Apply

AI generated summary

  • You should have 4+ years' experience, proficiency in Google Suite and M365, strong attention to detail, discretion, problem-solving skills, Salesforce knowledge preferred, and excellent communication abilities.
  • You will coordinate travel, manage diaries, organize events, maintain CRM records, produce documentation, process expenses, and support the PA team while fostering stakeholder relationships.

Requirements

  • Minimum 4+ year’s relevant experience in a similar professional environment
  • Advanced working knowledge of Google suite (Docs, Sheets, Slides) and M365 Microsoft applications - Word, Outlook, Powerpoint, Excel
  • Demonstrated ability to handle sensitive information with discretion and maintain absolute confidentiality in all professional interactions
  • Proven track record of anticipating needs and addressing potential issues proactively
  • Consistently exhibit professionalism when interacting with clients, fostering trust and maintaining strong, positive relationships
  • Strong attention to detail, organisational, influencing and problem solving skills
  • Ability to prioritise, to manage own work flow and use own initiative
  • Ability to work under pressure while maintaining quality and standard of work
  • Team player – ability to engage with the team and to provide support/flexibility
  • Salesforce experience an advantage
  • Self starter and a mindset for continuous improvement and digital transformation
  • Excellent interpersonal and written & verbal communication skills
  • Leaving Certificate and relevant Post-Leaving Certificate qualification

Responsibilities

  • Responsible for:
  • Coordinating travel/accommodation arrangements, liaising with our internal travel office and developing detailed itineraries
  • Booking and preparing conference rooms for staff and external visitors
  • CRM on Salesforce - ensuring client records are accurate, producing reports, creating campaigns
  • Organising and coordinating internal and external group events
  • Filing and maintenance of files in document management solution
  • Extensive diary management and meeting coordination
  • Producing brand compliant proposals, presentations and report documentation using Google Docs, Sheets and Slides and M365 Microsoft applications - Word, Outlook, Powerpoint, Excel
  • Preparation of agendas, taking minutes and actioning items for follow-up
  • Assisting with drafting communications and email responses for internal and external use
  • General administrative duties and financial management e.g. scanning and filing emails, expense processing, purchase orders, invoices, debtor collection
  • Developing and maintaining strong, positive and effective working relationships with internal and external stakeholders
  • Knowledge sharing; supporting the wider PA team in training new hires and providing guidance where necessary
  • Open to working on tasks outside of general duties and looking to consistently learn and develop new skills within the team
  • Other administration, as required, including providing ongoing support for other PAs where necessary and assisting with general ad-hoc projects as and when required

FAQs

What is the job title for this position?

The job title is Partner Administrator - Fixed term contract.

What type of contract is offered for this position?

This position is a 12-month fixed term contract.

What is the primary purpose of this role?

The primary purpose of this role is to provide administrative support to PwC employees as part of a team of problem solvers addressing complex business issues.

What are some of the key responsibilities of the Partner Administrator?

Key responsibilities include coordinating travel arrangements, extensive diary management, organizing events, maintaining client records in Salesforce, and providing general administrative support.

What qualifications are required for this position?

A minimum of 4+ years relevant experience in a similar professional environment and a Leaving Certificate with a relevant Post-Leaving Certificate qualification are required.

Is experience with Salesforce necessary for this role?

While Salesforce experience is considered an advantage, it is not explicitly required for this role.

What software applications should candidates be proficient in?

Candidates should have an advanced working knowledge of Google Suite (Docs, Sheets, Slides) and M365 Microsoft applications (Word, Outlook, PowerPoint, Excel).

Is the company open to diversity and inclusion?

Yes, PwC values diversity and is committed to being an equal opportunity employer.

Are there opportunities for professional development within this role?

Yes, the role encourages continuous learning and development, including knowledge sharing and supporting the training of new hires.

Does the position require the ability to handle sensitive information?

Yes, candidates must demonstrate the ability to handle sensitive information with discretion and maintain confidentiality.

What kind of work environment can candidates expect?

Candidates can expect a collaborative and innovative work environment, where teamwork and problem-solving are emphasized.

Is there a specific dress code or professionalism expected in this role?

Yes, professionalism is expected when interacting with clients and internal stakeholders.

Will there be support for employees with disabilities?

Yes, PwC ensures that individuals with disabilities are provided reasonable accommodations during the job application or interview process.

Are remote working options available for this role?

The job description does not specify remote working options; however, PwC promotes flexibility programs that may support work-life balance.

Does the role involve assisting with financial management duties?

Yes, general administrative duties include tasks such as expense processing, purchase orders, invoices, and debtor collection.

Accounting
Industry
10,001+
Employees
1998
Founded Year

Mission & Purpose

PricewaterhouseCoopers (PwC) is one of the Big 4 accounting firms and a leading professional services organisation. PwC offers a broad range of services, including audit and assurance, tax consulting, advisory, and legal services. They work with clients across various industries, from multinational corporations to startups, providing insights, expertise, and solutions to help them address complex challenges and achieve their goals. PwC's ultimate mission is to build trust in society and solve important problems. They strive to enhance transparency, integrity, and accountability in financial reporting, while also supporting sustainable business practices and societal advancement. PwC's purpose is to contribute to creating trust and value for their clients, people, and wider stakeholders, driving confidence and fostering innovation in a rapidly changing world.

Culture & Values

  • Act with integrity

    Speak up for what is right, especially when it feels difficult. Expect and deliver the highest quality outcomes. Make decisions and act as if our personal reputations were at stake.

  • Make a difference

    Stay informed and ask questions about the future of the world we live in. Create impact with our colleagues, our clients and society through our actions. Respond with agility to the ever changing environment in which we operate.

  • Care

    Make the effort to understand every individual and what matters to them. Recognise the value that each person contributes. Support others to grow and work in the ways that bring out their best.

  • Work together

    Collaborate and share relationships, ideas and knowledge beyond boundaries. Seek and integrate a diverse range of perspectives, people and ideas. Give and ask for feedback to improve ourselves and others.

  • Reimagine the possible

    Dare to challenge the status quo and try new things. Innovate, test and learn from failure. Have an open mind to the possibilities in every idea.