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Payroll Specialist



10d ago

  • Job
    Junior & Mid Level
  • People, HR & Administration
  • Quick Apply

AI generated summary

  • You need 2+ yrs UltiPro/UKG experience, UKG Workforce Mgmt, strong Excel/Google Sheets skills, Canadian payroll knowledge, Cognos/BI reporting, multi-state labor laws, 401K/compensation knowledge, operational focus, ability to meet deadlines, and provide exceptional customer service.
  • You will manage global payroll, coordinate processing, ensure accurate wage calculation, comply with tax laws, provide customer service, and maintain payroll systems for a multi-state company.


  • Minimum of 2+ yrs of experience with UltiPro/UKG required, with experience working with adding earnings codes, work locations and deductions codes.
  • UKG Workforce Management / Dimensions experience required
  • Strong Microsoft Excel or Google Sheets with the ability to perform v-lookups, pivot tables, and a variety of formulas
  • Canadian payroll experience highly preferred
  • Cognos / BI reporting experience highly preferred
  • Demonstrated knowledge of multi-state and Federal Labor laws, pay practices and policies
  • Solid understanding of payroll operations including transactions such as 401K compensation and contribution funding limits, incentive/bonus/benefit offerings, multistate payroll regulations, payroll tax law and filings, etc.
  • A strategic planner with sound technical skills, analytical ability, good judgment and strong operational focus
  • Ability to work independently and to carry out assignments to completion within parameters of instructions given
  • Must be able to work under pressure and meet deadlines, while maintaining a positive attitude and providing exemplary customer service


  • Manage and ensure disbursement of multi-state, global payroll across the company and coordinate payroll processing with the outside service provider
  • Lead the payroll system entries into UKG - new work locations codes, earnings codes, deduction codes.
  • Lead reporting from Cognos/BI, via UKG, running reports to reconcile as needed
  • Provide excellent customer service to employees with a quick turnaround time
  • Work with department leads to ensure the accurate reporting of time and attendance prior to each payroll processing period
  • Ensure accurate calculation of wages, tax withholdings, and company deductions
  • Maintain pay data entry for all lines of business and process accurately and timely
  • Ensures accurate and timely processing of payroll updates including new hires, terminations, and changes to pay rates
  • Ensure compliance with federal, state, and local payroll, wage, laws and best practices
  • Complete applications for income, withholding and unemployment tax accounts in new jurisdictions (state and local).
  • Perform quarterly tax filing, year-end processes, and issue of W-2
  • Perform payroll payments and account reconciliations
  • Coordinate with HR and Accounting to verify employee data and accounts
  • Develop and maintain strong relationships across all levels within the organization


What experience is required for the Payroll Specialist position?

The Payroll Specialist position requires a minimum of 2+ years of experience with UltiPro/UKG, including experience working with adding earnings codes, work locations, and deductions codes. Strong Microsoft Excel or Google Sheets skills, Canadian payroll experience, and Cognos/BI reporting experience are highly preferred.

What are the major responsibilities of the Payroll Specialist?

The major responsibilities of the Payroll Specialist include managing and ensuring disbursement of multi-state, global payroll, coordinating payroll processing, leading payroll system entries into UKG, providing excellent customer service to employees, ensuring accurate reporting of time and attendance, maintaining pay data entry, ensuring compliance with payroll laws, performing tax filing processes, and developing strong relationships within the organization.

What software experience is required for the Payroll Specialist role?

The Payroll Specialist role requires experience with UltiPro/UKG, UKG Workforce Management/Dimensions, strong Microsoft Excel or Google Sheets skills, and preferably Cognos/BI reporting experience.

How does the Payroll Specialist role contribute to the company's global payroll activities?

The Payroll Specialist contributes to the company's global payroll activities by overseeing payroll systems, ensuring timely and accurate payroll submission, providing accurate payroll calculations, maintaining compliance with payroll laws, and developing scalable processes to support the company's evolving payroll needs.

Is there room for growth within the Payroll Specialist role at Lightcast?

At Lightcast, we promote career growth and development for our employees. The Payroll Specialist role offers opportunities to expand skills, take on additional responsibilities, and potentially move into higher-level positions within the company's People Team.

We unlock new possibilities in the labor market.

Founded Year

Mission & Purpose

Our name changed to Lightcast in 2022, but our dedication to providing the world’s best data-driven talent strategies remains the same. We’re going to continue bringing clarity to the labor market, guiding our customers through a complex and changing world and giving them the competitive advantage they demand. Our mission is to unlock new possibilities in the labor market.

Culture & Values

  • Live the mission

    We genuinely care about the work we do and never lose sight of the human behind the data.

  • Innovate, inside and out

    We take personal responsibility for finding new and better ways to do all things—large and small, internally and externally.

  • Give customers the unexpected

    We aim to exceed customer expectations and seek opportunities to excite and delight with every interaction.

  • Hide nothing, own everything

    We strive to be transparent in our actions, own our mistakes, and remain humble in our approach.

  • Teamwork makes the data work

    We work together, respect our differences, play to our strengths, and celebrate our successes. #crushedit


  • Work/life Balance

    We believe work-life balance is key to our success. We offer flexible work schedules based on your team and your needs. Everyone starts with two weeks of PTO, in addition to our nine paid holidays and one week of sick time.

  • Health & Wellness

    Your health matters to us. Medical, dental, and vision coverage? You got it—for you and your dependents. We also provide a 401K plan with a company match, life insurance, short and long-term disability, HSA, FSA, legal advice, and so much more. We want you to be the best you you can be.

  • Parental Leave

    We are a family-friendly workplace. We offer 6 weeks of maternity leave coverage, and 2 weeks of parental leave coverage, so families can take the time to enjoy their new additions!

  • End the Year with a Bang

    At Lightcast, we close our offices the last week of every year, so you can recharge for the new year and enjoy time with friends and loved ones.

  • Mission Minded

    Our company mission is to unlock new possibilities in the labor market, and we care deeply about improving lives around us. To show our dedication to this goal, we have an annual “day of service” to encourage employees to work with local organizations doing good in our communities.

  • Employee Ownership

    Lightcaster's think and act like company owners. We recognize and reward that commitment by granting every employee with ownership shares to benefit from the growth and success of the company. We depend on our team, and we celebrate our wins together.

  • Added Perks

    Whether you’re in the rolling hills of northern Idaho in U.S., in picturesque Basingstoke, England or in your own home office, we want you to feel at home while at work. Our perks vary by location and include an on-site gym, free snacks and drinks (including an espresso bar), weekly company-sponsored happy hours, parking, gas, or public transit benefits, and more!