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People Assistant

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Peel Hunt

16d ago

  • Job
    Full-time
    Mid Level
  • People, HR & Administration
  • London

AI generated summary

  • You need to be highly organised, detail-oriented, proactive, and able to multitask to excel in this role. Strong Microsoft Office skills and the ability to work well in a team are essential.
  • You will be responsible for references, leave of absences, training & development, performance appraisals, recruitment & on-boarding, HR administration, and general HR support. Be proactive, detail-oriented, and compliant with regulations.

Requirements

  • Excellent demonstrable organisational skills.
  • Excellent attention to detail.
  • Strong verbal and numerical skills.
  • Proactive, self-motivated with a task-orientated approach.
  • Demonstrable experience in multi-tasking and prioritising heavy and varied workloads.
  • Confident with Microsoft Office applications, in particular Excel & Word.
  • Ability to work well within a team.

Responsibilities

  • References:
  • Respond to all reference requests (past staff/current staff/regulated).
  • Maintain a tracking system that clearly shows when references have been sent so that updated references can be sent as per our regulatory requirements.
  • Leave of Absences:
  • Responsible for the processing of leave of absence requests - paternity leave, sabbaticals, parental leave, unpaid leave, jury service etc.
  • Training & Development:
  • Book all ad hoc staff training with our training broker including CISI courses which are required prior to individuals becoming regulated staff.
  • At month end (from the reports emailed to us by our training broker) upload all training that has been completed into our HR system.
  • Work with the HR team to continue to improve our Training and Development offerings and processes.
  • Performance:
  • Support HR team with the annual performance appraisal process, responding to any queries and chasing objective completions.
  • Recruitment & New Joiners:
  • Support the HR team with elements of the end-to-end recruitment process, including co-ordinating interviews, obtaining necessary approvals and preparing offer documentation including but not limited to employment agreements and offer letters.
  • Set up all new staff on the Peel Hunt careers portal and on our screening provider to ensure background screening, criminal record checks and on-boarding documents are all completed and are satisfactory ahead of the new joiner’s start date.
  • Complete on-boarding for new starters including adding them to our HR system, liaising with Compliance and preparing welcome packs.
  • Conduct first day inductions.
  • Co-ordinating quarterly company inductions.
  • Work with the HR team to continue to improve the overall recruitment and on-boarding processes.
  • Co-ordinate with Marketing and send the monthly “our people” email from the HR Mailbox.
  • General HR:
  • Support the team with work experience requests (incl. preparing work experience schedules, exit interviews).
  • Benefit administration such as the EAP Monthly uploads (Lifeworks/ Help at Hand) and the Roodlane monthly uploads.
  • Data entry into relevant HR systems and new joiner on-boarding.
  • Support with the graduate and internship programme administration.
  • Support HR team in keeping the HR Intranet pages up to date.
  • Support with the annual credit checks for cash handlers and annual criminal record checks for senior managers and certified persons.
  • Key HR point of contact to support with the holiday and absence tracking system – making changes, adding new joiners, removing leavers and running reports.
  • Ensuring all staff payroll changes are updated in the relevant drive / forward files to ensure all variations are accurately captured in a timely manner for payroll processing.
  • Respond to any ad-hoc queries from staff.
  • Manage all HR archiving.
  • GDPR data destruction/retention i.e. check folders every six months and delete/archive anything on N: drive we have had for too long.
  • Have an understanding of the regulatory environment, and values and abilities consistent with the FCA conduct rules.

FAQs

What are the key responsibilities of a People Assistant at Peel Hunt?

The key responsibilities of a People Assistant at Peel Hunt include responding to reference requests, processing leave of absences, booking staff training, supporting the annual performance appraisal process, assisting with recruitment and on-boarding processes, and general HR tasks such as benefit administration and payroll changes.

What qualifications and skills are required for the People Assistant role at Peel Hunt?

The ideal candidate for the People Assistant role at Peel Hunt should have excellent organizational skills, attention to detail, strong verbal and numerical skills, be proactive and self-motivated, have experience in multitasking and prioritizing workloads, be proficient in Microsoft Office applications, and be able to work well within a team.

How does the role of People Assistant contribute to the overall HR department at Peel Hunt?

The People Assistant plays a crucial role in supporting the HR team with various tasks such as recruitment, on-boarding, training, performance management, and employee benefits administration. By efficiently handling these responsibilities, the People Assistant helps to create a positive and productive work environment for staff at Peel Hunt.

Peel Hunt is a specialist UK Investment Bank.

Finance
Industry
201-500
Employees
1989
Founded Year

Mission & Purpose

Peel Hunt - A leading UK investment bank focused on mid-cap and growth companies. We combine expert research and distribution, a range of investment banking services and an execution services hub that provides liquidity to UK capital markets.