People Assistant

Peel Hunt

Jul 1, 2024

Applications are closed

Job
Full-time
Entry & Junior Level
People, HR & Administration
London

Requirements

Excellent demonstrable organisational skills.
Excellent attention to detail.
Strong verbal and numerical skills.
Proactive, self-motivated with a task-orientated approach.
Demonstrable experience in multi-tasking and prioritising heavy and varied workloads.
Confident with Microsoft Office applications, in particular Excel & Word.
Ability to work well within a team.

Responsibilities

References:
Respond to all reference requests (past staff/current staff/regulated).
Maintain a tracking system that clearly shows when references have been sent so that updated references can be sent as per our regulatory requirements.
Leave of Absences:
Responsible for the processing of leave of absence requests - paternity leave, sabbaticals, parental leave, unpaid leave, jury service etc.
Training & Development:
Book all ad hoc staff training with our training broker including CISI courses which are required prior to individuals becoming regulated staff.
At month end (from the reports emailed to us by our training broker) upload all training that has been completed into our HR system.
Work with the HR team to continue to improve our Training and Development offerings and processes.
Performance:
Support HR team with the annual performance appraisal process, responding to any queries and chasing objective completions.
Recruitment & New Joiners:
Support the HR team with elements of the end-to-end recruitment process, including co-ordinating interviews, obtaining necessary approvals and preparing offer documentation including but not limited to employment agreements and offer letters.
Set up all new staff on the Peel Hunt careers portal and on our screening provider to ensure background screening, criminal record checks and on-boarding documents are all completed and are satisfactory ahead of the new joiner’s start date.
Complete on-boarding for new starters including adding them to our HR system, liaising with Compliance and preparing welcome packs.
Conduct first day inductions.
Co-ordinating quarterly company inductions.
Work with the HR team to continue to improve the overall recruitment and on-boarding processes.
Co-ordinate with Marketing and send the monthly “our people” email from the HR Mailbox.
General HR:
Support the team with work experience requests (incl. preparing work experience schedules, exit interviews).
Benefit administration such as the EAP Monthly uploads (Lifeworks/ Help at Hand) and the Roodlane monthly uploads.
Data entry into relevant HR systems and new joiner on-boarding.
Support with the graduate and internship programme administration.
Support HR team in keeping the HR Intranet pages up to date.
Support with the annual credit checks for cash handlers and annual criminal record checks for senior managers and certified persons.
Key HR point of contact to support with the holiday and absence tracking system – making changes, adding new joiners, removing leavers and running reports.
Ensuring all staff payroll changes are updated in the relevant drive / forward files to ensure all variations are accurately captured in a timely manner for payroll processing.
Respond to any ad-hoc queries from staff.
Manage all HR archiving.
GDPR data destruction/retention i.e. check folders every six months and delete/archive anything on N: drive we have had for too long.
Have an understanding of the regulatory environment, and values and abilities consistent with the FCA conduct rules.

FAQs

What are the main responsibilities of a People Assistant in this role?

The main responsibilities of a People Assistant include responding to reference requests, processing leave of absences, booking staff training, supporting the annual performance appraisal process, assisting with recruitment and on-boarding processes, and general HR administration tasks.

What are the key job requirements for a People Assistant in this role?

The key job requirements for a People Assistant include excellent organizational skills, attention to detail, strong verbal and numerical skills, being proactive and task-oriented, experience in multitasking and prioritizing heavy workloads, proficiency in Microsoft Office applications (particularly Excel and Word), and the ability to work well within a team.

Peel Hunt

Peel Hunt is a specialist UK Investment Bank.

Finance

Industry

201-500

Employees

1989

Founded Year

Mission & Purpose

Peel Hunt - A leading UK investment bank focused on mid-cap and growth companies. We combine expert research and distribution, a range of investment banking services and an execution services hub that provides liquidity to UK capital markets.