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People Assistant

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Peel Hunt

16d ago

  • Job
    Full-time
    Entry & Junior Level
  • People, HR & Administration
  • London

AI generated summary

  • You must have strong organizational, numerical, and communication skills, be self-motivated, good at multitasking, proficient in MS Office, and able to work well in a team.
  • You will be responsible for managing references, processing leave requests, organizing training, assisting with performance appraisals, supporting recruitment and on-boarding, and handling general HR queries and tasks.

Requirements

  • Excellent demonstrable organisational skills.
  • Excellent attention to detail.
  • Strong verbal and numerical skills.
  • Proactive, self-motivated with a task-orientated approach.
  • Demonstrable experience in multi-tasking and prioritising heavy and varied workloads.
  • Confident with Microsoft Office applications, in particular Excel & Word.
  • Ability to work well within a team.

Responsibilities

  • References:
  • Respond to all reference requests (past staff/current staff/regulated).
  • Maintain a tracking system that clearly shows when references have been sent so that updated references can be sent as per our regulatory requirements.
  • Leave of Absences:
  • Responsible for the processing of leave of absence requests - paternity leave, sabbaticals, parental leave, unpaid leave, jury service etc.
  • Training & Development:
  • Book all ad hoc staff training with our training broker including CISI courses which are required prior to individuals becoming regulated staff.
  • At month end (from the reports emailed to us by our training broker) upload all training that has been completed into our HR system.
  • Work with the HR team to continue to improve our Training and Development offerings and processes.
  • Performance:
  • Support HR team with the annual performance appraisal process, responding to any queries and chasing objective completions.
  • Recruitment & New Joiners:
  • Support the HR team with elements of the end-to-end recruitment process, including co-ordinating interviews, obtaining necessary approvals and preparing offer documentation including but not limited to employment agreements and offer letters.
  • Set up all new staff on the Peel Hunt careers portal and on our screening provider to ensure background screening, criminal record checks and on-boarding documents are all completed and are satisfactory ahead of the new joiner’s start date.
  • Complete on-boarding for new starters including adding them to our HR system, liaising with Compliance and preparing welcome packs.
  • Conduct first day inductions.
  • Co-ordinating quarterly company inductions.
  • Work with the HR team to continue to improve the overall recruitment and on-boarding processes.
  • Co-ordinate with Marketing and send the monthly “our people” email from the HR Mailbox.
  • General HR:
  • Support the team with work experience requests (incl. preparing work experience schedules, exit interviews).
  • Benefit administration such as the EAP Monthly uploads (Lifeworks/ Help at Hand) and the Roodlane monthly uploads.
  • Data entry into relevant HR systems and new joiner on-boarding.
  • Support with the graduate and internship programme administration.
  • Support HR team in keeping the HR Intranet pages up to date.
  • Support with the annual credit checks for cash handlers and annual criminal record checks for senior managers and certified persons.
  • Key HR point of contact to support with the holiday and absence tracking system – making changes, adding new joiners, removing leavers and running reports.
  • Ensuring all staff payroll changes are updated in the relevant drive / forward files to ensure all variations are accurately captured in a timely manner for payroll processing.
  • Respond to any ad-hoc queries from staff.
  • Manage all HR archiving.
  • GDPR data destruction/retention i.e. check folders every six months and delete/archive anything on N: drive we have had for too long.
  • Have an understanding of the regulatory environment, and values and abilities consistent with the FCA conduct rules.

FAQs

What are the main responsibilities of a People Assistant in this role?

The main responsibilities of a People Assistant include responding to reference requests, processing leave of absences, booking staff training, supporting the annual performance appraisal process, assisting with recruitment and on-boarding processes, and general HR administration tasks.

What are the key job requirements for a People Assistant in this role?

The key job requirements for a People Assistant include excellent organizational skills, attention to detail, strong verbal and numerical skills, being proactive and task-oriented, experience in multitasking and prioritizing heavy workloads, proficiency in Microsoft Office applications (particularly Excel and Word), and the ability to work well within a team.

Peel Hunt is a specialist UK Investment Bank.

Finance
Industry
201-500
Employees
1989
Founded Year

Mission & Purpose

Peel Hunt - A leading UK investment bank focused on mid-cap and growth companies. We combine expert research and distribution, a range of investment banking services and an execution services hub that provides liquidity to UK capital markets.