Personal Assistant

Teneo

2mo ago

Job
Full-time
Junior & Mid Level
People, HR & Administration
London

AI generated summary

You must be detail-oriented, with advanced knowledge of brand guidelines, IT systems, and internal processes. Excellent skills in Word, PowerPoint, Excel, and Outlook, strong communication abilities, and a willingness to share knowledge and attend training.
You will provide high-level support to executives and clients, managing calendars, travel arrangements, meetings, and administrative tasks. You will also assist with business development, maintain confidentiality, and foster a collaborative and client-centric environment.

Requirements

Is detail oriented and delivers high quality, client ready work.
Has advanced knowledge of the Teneo brand and quality guidelines, IT systems and kit, administrative processes and internal systems ie, Curioscity, Robin, Concur, NetSuite.
Has excellent Word, PowerPoint, Excel, and Outlook skills and is experienced in producing high quality documents i.e., PowerPoint decks, Word proposals and Excel databases.
Takes an advisory role on company policies and procedures and has in-depth knowledge of the different business practices, leadership teams and specialist skills, knowing who to go to for what.
Has excellent written and oral communication skills.
Supports a learning culture and plays an active role in sharing knowledge and insight, as well as attending relevant training and events.

Responsibilities

Deliver client service excellence:
Supports Executive(s) directly with their clients and teams where necessary providing administrative, presentation or research support.
Complex diary management across multiple time zones at a senior level, anticipating calendar changes and responding accordingly, including anticipating necessary pre-brief or debrief meetings.
Planning and management of travel arrangements and itineraries for very busy diaries, with an awareness of Senior Executive(s) priorities.
Scheduling both internal and external meetings, organising project meetings and booking meeting rooms and catering where required.
Additional administrative responsibilities which may include (but are not limited to) filing, managing document libraries, keeping marketing collateral up to date, maintaining records, expenses, invoices, timesheets, contact lists and databases.
Business Development:
Assists with pitch preparation and associated tasks, as well as marketing and events, understanding these can require support and onsite coordination outside of normal working hours.
Assists with operational aspects of the Executive(s) role such as project set up forms, letters of engagement, credentials/pitch decks, offer letters, proposals.
Is flexible and adaptable in taking on new tasks or supporting other areas of the business when required.
Lead myself, our people, the business:
Creates a positive and highly professional atmosphere with a can-do attitude focused on pre-empting issues/problems and being solutions-focused at all times.
Is committed and enthusiastic and creates an environment which is client-centric, focused and reflects the importance of our relentless focus on clients.
Holds key relationships with counterparts EAs/PAs at client offices and builds knowledge of key clients.
Demonstrates a collegiate and collaborative style, actively getting to know peers across the consultancy and using this to better understand all areas of our offer.
Manages business-sensitive information in a professional manner and maintains highest levels of confidentiality.
Supports best practice agile working and is flexible on days/times in the office to ensure Executive(s) and their teams are supported effectively on-site, understanding this may at times mean more than the minimum on-site weekly attendance.
Supports other EAs/PAs during times of leave or sickness and creates a mature, supportive, and efficient environment for the wider support team to work in.
Leads by example, including demonstrating teamwork with colleagues and participating in support team meetings or events to enhance the office environment.

FAQs

What are the main responsibilities of a Personal Assistant at Teneo?

A Personal Assistant at Teneo is responsible for providing administrative support to senior business leaders, supporting teams, anticipating needs, managing priorities, and building relationships with clients and colleagues.

What qualities are important for a Personal Assistant at Teneo to have?

A Personal Assistant at Teneo should have excellent organizational skills, the ability to work under tight deadlines, professionalism in all interactions, a proactive mindset, strong client service skills, and the ability to anticipate and pre-empt issues.

How fast-paced is the work environment for a Personal Assistant at Teneo?

The work environment for a Personal Assistant at Teneo is highly demanding and fast-paced, requiring the ability to function under tight deadlines and exhibit excellent client service at all times.

Teneo

Consulting

Industry

1001-5000

Employees

2011

Founded Year

Mission & Purpose

Teneo is the global CEO advisory firm. We partner with our clients globally to do great things for a better future. Drawing upon our global team and expansive network of senior advisors, we provide advisory services across our five business segments on a stand-alone or fully integrated basis to help our clients solve complex business challenges. Our clients include a significant number of the Fortune 100 and FTSE 100, as well as other corporations, financial institutions and organizations. Our full range of advisory services includes strategic communications, investor relations, financial transactions and restructuring, management consulting, physical and cyber risk, organizational design, board and executive search, geopolitics and government affairs, corporate governance, ESG and DE&I. The firm has more than 1,500 employees located in 40 offices around the world.