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Personal Assistant

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ITV Plc

12d ago

Applications are closed

  • Job
    Full-time
    Senior Level
  • Customer Relations
    People, HR & Administration
  • London

Requirements

  • PA experience at a Senior level with experience of managing multiple people
  • Efficient typing skills with an excellent knowledge of Microsoft Word, Power Point, Excel & GoogleMail (or alternative)
  • Experience managing complex/multiple diaries
  • Demonstrably strong communication skills, with the confidence and tact to liaise with a wide cross-section of senior level and external contacts, building good interpersonal relationships with the main client groups
  • Ability to successfully manage multiple expectations in a fast paced environment.
  • Ability to maintain a clear perspective of the departmental priorities, to focus on relevant tasks and timeframes.
  • The ability to adapt and be flexible in accommodating short-term changing needs
  • The ability to work independently using own initiative as well as forming part of a close-knit, established team
  • Effective and proven organisational skills
  • Assertive and confident with the ability to remain calm under pressure
  • A track record of consistent performance and an excellent eye for detail
  • Drive and passion to succeed in all tasks
  • Authentic passion and interest for TV, Media and ITV Drama specifically
  • Proven experience of working in a fast paced environment

Responsibilities

  • Manage and maintain schedules, optimising use of time and balancing constantly changing diary commitments
  • Manage and screen internal and external telephone calls; take messages; communicate incoming and outgoing information in a professional and diplomatic manner
  • Take appropriate action on day to day issues and have the ability to problem solve
  • Build and maintain a reliable and trusting working relationship within the team, internal departments and external clients
  • Deal appropriately with a range of internal and external correspondence/enquiries by mail, e-mail and telephone
  • Arrange meeting rooms, conference calls, Google hang-out facilitation refreshments and presentation materials
  • Arrange and book national and international travel
  • Keep and maintain a proficient, tidy and organised filing system
  • Photocopy, scan and fax documents as necessary
  • Arrange purchase orders, track invoices and payments
  • Undertake a range of department specific tasks
  • Process and submit expenses
  • Maintain the departmental holiday chart
  • Maintain absolute confidentiality of all issues discussed
  • Other tasks and responsibilities as required
  • Undertake a range of department specific administrative & supportive tasks
  • Additional ad-hoc tasks and responsibilities as required

FAQs

What is the job title for this position?

The job title for this position is Personal Assistant.

Where is the office location?

The office location is in White City, London, and it operates in a hybrid format.

What is the salary range for this role?

The hiring range for this role is £40,000 - £45,000.

What are the main responsibilities of the Personal Assistant?

The main responsibilities include managing schedules, screening calls, handling correspondence, arranging travel, organizing filing systems, and supporting the commissioning team.

What skills are required for applicants?

Applicants should have PA experience at a senior level, efficient typing skills, and experience managing complex diaries.

Are there any specific personal qualities desired for this role?

Yes, the candidate should demonstrate strong communication skills, adaptability, effective organizational skills, and have a passion for TV and media.

What support does ITV provide for disabled applicants?

ITV encourages applications from disabled people and guarantees to take candidates who meet the minimum criteria for the role to the next stage if they declare their disability.

What benefits does ITV offer?

ITV offers flexible working options, generous holiday allowance, annual bonus opportunities, competitive pension contributions, and wellbeing and volunteering days, among others.

When is the closing date for applications?

The closing date for applications is Monday, 17th March.

Is there a possibility that the application period might close earlier?

Yes, there may be an earlier closure of applications due to a high volume of submissions. It’s encouraged to apply as soon as possible if interested.

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ITV Plc

Hello, come on in! The Recruitment team posting about life at ITV, industry news, job vacancies and careers advice.

Entertainment & Media
Industry
5001-10,000
Employees
1955
Founded Year

Mission & Purpose

Shaping culture is in the DNA of ITV. So it’s not surprising that you’ll find us in every home in the UK. Our productions are famous all over the world and we’re at the forefront of the digital streaming revolution. But what might surprise you is the culture of our company. Because even though we make a big impact we know the small things matter. We make sure every voice is heard, every person is seen. When you join us, you enter a fun working environment. With opportunities to learn, to grow and make a real difference. Small enough that your impact’s felt in the business, but big enough that your impact reaches millions of people. Come develop your skills, change TV and the course of your career. Don’t just watch it. Be part of it. Join ITV.

Benefits

  • Life Insurance

  • Pension Plan

  • Work From Home

  • Sick Pay