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Personal Assistant

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Leeds Beckett University

6d ago

  • Job
    Full-time
    Mid & Senior Level
  • Customer Relations
    People, HR & Administration
  • Leeds
  • 23d left

AI generated summary

  • You must have digital communication experience, excellent MS Office skills, diary management knowledge, strong customer service, and exceptional organizational abilities to thrive in this role.
  • You will manage diaries and emails, handle correspondence, liaise with external organizations, support meetings, and provide flexible assistance as needed.

Requirements

  • To be successful in this role experience of using digital communication methods and being familiar with online conferencing software is essential.
  • You will bring with you exemplary Microsoft Office skills (MS Teams, Outlook, Word, Excel and PowerPoint), and a thorough knowledge of electronic diary management.
  • You’ll be highly motivated and proactive with a flexible, positive outlook and the ability to work to tight deadlines.
  • You’ll have outstanding customer service and communication skills, together with the ability to establish effective relations with a range of internal and external contacts.
  • Of course, your superb organisational skills are also essential in this role.

Responsibilities

  • Your duties will be varied, and include liaising with external organisations, colleagues and students; diary and email management; handling correspondence and providing support for meetings. You will need to be flexible with your working hours to ensure support is provided in line with the business requirements.

FAQs

What are the primary responsibilities of the Personal Assistant role?

The primary responsibilities include liaising with external organisations, managing diaries and emails, handling correspondence, and providing support for meetings.

What qualifications or skills are required for this position?

Required skills include proficiency in digital communication methods, familiarity with online conferencing software, exemplary Microsoft Office skills (MS Teams, Outlook, Word, Excel, and PowerPoint), and strong organisational skills.

Will I need to work on campus?

Yes, you will be expected to work on campus some of the time, with the specific split between remote and campus work to be agreed by negotiation.

What is the application process for this job?

Interested candidates should submit their application online. The advert will remain open until sufficient applications are received.

When are the interviews scheduled?

Interviews for this position will take place at the end of October 2024.

Do you have a diversity and inclusion policy?

Yes, we actively welcome applications from individuals of all backgrounds, particularly from black and minority ethnic candidates, as they are currently under-represented at this level of post.

What benefits do you offer to employees?

We offer a generous benefits package, including pension schemes, excellent holiday entitlements, flexible working, reduced study fees, subsidised fitness facilities, and much more.

Is experience in customer service important for this role?

Yes, outstanding customer service and communication skills are essential for establishing effective relationships with a range of internal and external contacts.

Are there any working hour requirements?

Yes, you will need to be flexible with your working hours to provide support in line with business requirements.

Is prior experience as a Personal Assistant required?

While prior experience in a similar role is preferred, it may not be explicitly required as long as you demonstrate the necessary skills and qualifications for the position.

Leeds Beckett University

Education
Industry
1001-5000
Employees
1824
Founded Year

Mission & Purpose

Here at Leeds Beckett, we are a modern professional university with ambition. Based in the vibrant city of Leeds, the biggest financial district outside of London, our vision is to be acknowledged for our commitment to student success, innovation and enterprise, global reach, and strong local impact. Our aspiration is to help create great graduates, exceptional employees, dynamic citizens and enterprising leaders and we work closely with employers and partners to ensure that our graduates are ready for work, ready for life, and ready to seize the opportunities that lie ahead. A big business in our own right, we have around 2,900 staff and more than 28,000 students from almost 100 countries around the world; we contributed an estimated £477 million to the economy every year. We are rightly proud to be the only university in the UK to hold the Investors in People Gold standard. With a 190-year history of education, which began with the founding of the Leeds Mechanics Institute in 1824, we are proud of our history and excited about our future.