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Personal Assistant

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BBC

19d ago

  • Job
    Full-time
    Mid & Senior Level
  • Legal
    People, HR & Administration
  • London

AI generated summary

  • You must have proven legal PA experience, strong admin skills, complex diary management, excellent communication, attention to detail, and familiarity with regulated/public sector environments.
  • You will manage diaries, assist with compliance reports, support recruitment and onboarding, handle finance tasks, manage databases, and ensure departmental resources are available.

Requirements

  • You will be a highly skilled operator with a proven track record as a Legal PA in a complex organisation or at a private practice law firm.
  • You will have demonstrable experience of providing high quality administrative support at senior level, and must be highly organised, with a proven ability to remain calm, organised and focussed under pressure.
  • Ability to manage complex diaries, and to be proactive in planning and mitigating conflicting meetings and events.
  • Strong computer literacy and document management skills, with exemplary skills in using multiple office technology and the software applications typical of a legal environment. You will be experienced in utilising a range of office tools and systems to retrieve, collate and produce high quality reports and documents.
  • Ability to build and maintain strong working relationships with colleagues, including Senior Leaders and the Business Management & Administration Team.
  • You will be experienced in communicating accurately and concisely to a wide network within a complex organisation.
  • You will have great attention to detail and be able to deal with fast-changing priorities and competing issues.
  • Experience of working in a regulated and/or public sector environment, as well as in a legal environment.

Responsibilities

  • Supports up to three Senior Leaders within Legal with day-to-day diary management, forward scheduling and planning for divisional events and training.
  • Assist the Senior Leaders in collating, organising and checking the information required for compliance reports.
  • Assists Senior Leaders with administrative tasks relating to the recruitment, the onboarding and the departure of staff and contractors into and out of the Legal department, including, as required, the BBC Legal Apprentice scheme.
  • Together with the Business Aligned Team for Legal, assists with costs and finance management at a departmental level, including supporting with processing more complex invoices and/or settlement payments and assisting with costs tracking on larger legal matters.
  • Assists in managing BBC Legal’s centralised use of databases and systems, including setting up new legal matters across those databases and systems.
  • Manages and arranges other resources required for the members of the Legal department to work as needed, including liaising with the wider business regarding department wide technology requirements and ensuring sufficient stocks of divisional stationery.
  • Cultivates good working relationships with the Legal leadership team, the BMA team and other BBC staff, to provide clear and consistent business support.
  • Works independently and as part of a wider Business Management and Administration team.

FAQs

What is the salary range for the Personal Assistant position?

The salary range for the Personal Assistant position is £30,000-£40,000.

Where is the base location for this role?

The base location for this role is London Broadcasting House.

Is this position full-time or part-time?

This position is full-time and permanent.

How many days are required in the London office?

The role requires 2-3 days in the London office, with the rest worked remotely.

What kind of flexible working options are available?

We are happy to discuss flexible working arrangements, which will be part of the discussion at the offer stage.

What are the key responsibilities of the Personal Assistant?

Key responsibilities include diary management for senior leaders, organizing compliance reports, assisting with recruitment and onboarding processes, managing finance and costs, and maintaining databases and systems for the Legal department.

What qualifications or experience are required for this role?

Applicants should have a proven track record as a Legal PA in a complex organization or private practice law firm, along with high-quality administrative support experience at a senior level.

What skills are necessary for the Personal Assistant position?

Necessary skills include strong organizational abilities, computer literacy, document management skills, and the ability to manage complex diaries and communicate effectively.

Are there any desirable qualifications for applicants?

Experience working in a regulated or public sector environment, as well as in a legal environment, is considered desirable.

What benefits does the BBC offer for this position?

Benefits include a competitive salary package, a flexible 35-hour working week, 25 days of annual leave with an option to buy an extra 5 days, a defined pension scheme, and discounted dental, healthcare, gym access, and more.

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BBC

Make the moments that matter. #YouMakeTheBBC

Entertainment & Media
Industry
10,001+
Employees
1922
Founded Year

Mission & Purpose

The BBC is the world’s leading public service broadcaster. We’re impartial and independent, and every day we create distinctive, world-class programmes and content which inform, educate and entertain millions of people in the UK and around the world. We do this across: - A portfolio of television services, including the UK’s most-watched channel BBC One, the pioneering online youth service BBC Three, and our multi award-winning channels for children, as well as national and regional television programmes and services across England. Northern Ireland, Scotland and Wales - Ten UK-wide radio networks, providing the best live music broadcasting in the UK, as well as speech radio which informs, educates and entertains. We also have two national radio services each in Scotland, Wales and Northern Ireland and 39 local radio stations across England and the Channel Islands, providing an invaluable and unique service to listeners across the UK - Our digital services including BBC News, Sport, Weather CBBC and CBeebies, iPlayer and BBC Sounds, BBC Red Button and our vast archive - BBC World Service television, radio and online on more than 40 languages