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Personal Assistant / Administrative Assistant

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TipTopJob

8d ago

  • Job
    Full-time
    Mid & Senior Level
  • People, HR & Administration
  • London

AI generated summary

  • You need proven experience in a PA/admin role, strong communication skills, financial admin knowledge, tech-savviness, multitasking ability, discretion, and attention to detail.
  • You will manage emails, send invoices, reconcile payments, book travel, update the Managing Director daily, assist team members, and handle general administrative tasks efficiently.

Requirements

  • Proven experience in a PA, EA, or admin role (essential)
  • Strong communication skills, both written and verbal
  • Comfortable with invoicing and basic financial admin
  • Tech-savvy and confident using email, spreadsheets, task managers, and video conferencing tools
  • Ability to work independently, multitask, and meet deadlines
  • High level of discretion, trustworthiness, and professionalism
  • Attention to detail and a proactive attitude

Responsibilities

  • Responding to and managing incoming emails in a timely and professional manner
  • Sending invoices and chasing payments from clients
  • Reconciling payments and maintaining accurate financial records
  • Following up on and actioning tasks from video calls or team meetings
  • Booking travel, accommodation, and managing itineraries
  • Updating the Managing Director each morning on what was actioned the previous day
  • Supporting with personal errands and tasks on behalf of the Managing Director
  • Assisting other team members with administrative tasks as required
  • Maintaining organised records, filing, and documentation
  • General PA/admin tasks, including diary management, reminders, and basic reporting

FAQs

What are the working hours for this position?

The working hours are Monday to Thursday from 10:00 AM to 7:00 PM, and Friday from 10:00 AM to 5:00 PM.

What is the salary for the Personal Assistant / Administrative Assistant role?

The salary for this position is GBP 30,000 per year.

Is this role permanent?

Yes, this is a full-time, permanent position.

What key responsibilities will I have in this role?

Key responsibilities include managing emails, sending invoices, reconciling payments, booking travel, updating the Managing Director on daily actions, and assisting with various administrative tasks.

What skills and experience are required for this position?

Candidates should have proven experience in a PA, EA, or admin role, strong communication skills, financial admin experience, tech-savviness, and a high level of professionalism and discretion.

Will I be required to assist with personal tasks for the Managing Director?

Yes, part of the role includes supporting the Managing Director with personal errands and tasks.

What type of work culture can I expect?

The work culture is collaborative and respectful, providing an opportunity to work closely with the Managing Director and the wider team.

How can I apply for this role?

To apply for this role, please click APPLY to submit your CV.

What other job titles may be considered for this position?

Candidates with job titles such as Personal Assistant, Executive Assistant, Office Assistant, Business Administrator, and Secretary may also be considered for this role.

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