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Personal Assistant - Bristol

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Costello Medical

Sep 17, 2023

Applications are closed

  • Job
    Full-time
    Entry Level
  • People, HR & Administration
  • £23.5K - £26K
  • Bristol

Requirements

  • An excellent level of written accuracy, attention to detail, and the ability to critically review your own work in terms of presentation, style, and content
  • Exceptional organisational skills and the ability to apply these in the way you plan your work and approach tasks. This includes planning your own time effectively to ensure deadlines are met
  • The ability and desire to understand project objectives, appreciating how individual tasks feed into the bigger picture of the project
  • An aptitude for delivering outstanding customer service and the ability to tailor your communication style (such as tone and frequency of interaction) to suit various audiences and situations, while considering the needs of others, both internally and externally
  • The ability to present concerns or feedback in an honest yet constructive way
  • Skilled in relationship building, displayed both internally and externally
  • An excellent level of productivity, whilst effectively utilising time and resource available
  • A high degree of tact, discretion and professionalism when dealing with confidential information
  • Excellent proficiency in written English and arithmetic
  • Fluency in Microsoft Word, Excel, and PowerPoint. Knowledge of Outlook would be advantageous but not essential, as full training would be provided

Responsibilities

  • Managing the diaries of those you support, including scheduling and rearranging meetings, adding important events and project deadlines, arranging meeting rooms, and more
  • Minute taking in meetings and assisting in following up on agreed actions afterwards, to support project delivery
  • Scheduling events, including researching costs and providing budgets, liaising with venues, and booking facilities
  • Assisting with the organisation of both domestic and international travel, as well as preparing itineraries for those you support
  • Drafting, and reviewing the accuracy of, documents and presentations
  • Contributing to the wider aims of the company, wherever possible
  • Copying scientific details between different document types
  • Answering telephones and taking messages
  • Making purchases and processing expenses
  • Proactively identifying additional ways in which the administrative burden on those you support can be lessened

Application Process

  • Our recruitment process includes a telephone interview with a member of the Talent Acquisition team, followed by an assessment for you to complete in your own time. If successful, you will be invited to an interview with senior members of our Operations team. Our standard recruitment process lasts around 2 to 4 weeks, however this can be adapted if necessary.
  • We are currently recruiting for start dates throughout 2023, including October and November, and you will be asked to state your availability on your application form. We can also consider applications from those seeking a deferred start date in 2024. Whilst there are no set application deadlines, we would strongly recommend applying as early as possible so that we can begin processing your application, as the role will close when a suitable candidate is found.
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Costello Medical

Science & Healthcare
Industry
201-500
Employees
2008
Founded Year

Mission & Purpose

At Costello Medical, we enjoy building lasting partnerships in the healthcare sector by providing an exceptional service. Our vision is to be a community of the very best people, constantly challenging ourselves to make meaningful and outstanding contributions to improving healthcare. Our experts support the healthcare sector in the analysis, interpretation, and communication of clinical and health economic data; our service offerings include evidence development, statistics, health economics, HTA, real-world evidence, market access, medical affairs, publications, and design. We are one of the most established independent agencies delivering medical communications and health economic services. We have grown organically since foundation in 2008 to a team of over 400 based in Cambridge, London, Manchester and Bristol in the UK and internationally in Singapore, China and the US. Our talented team has experience with a variety of leading pharmaceutical and device companies across an extensive range of therapy areas and geographies, including Europe, Asia Pacific, and North America. We are proud to have achieved a 3-star accreditation with Best Companies™ for a sixth consecutive year, and have achieved B Corp certification, showing that we meet the highest standards of verified social and environmental performance.

Benefits

  • 4% Employer pension contributions

  • Comprehensive travel insurance for our colleagues and their families

  • Flexible benefits scheme offering additional holiday, cash payments and pension contributions

  • Flexible Working Hours

  • 25 Days Holiday + Bank Holidays

  • Competitive Starting Salary

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