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PERSONAL ASSISTANT (MS OFFICE)

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Qualogy

1mo ago

  • Job
    Full-time
    Mid Level
  • People, HR & Administration
    Business, Operations & Strategy
  • Amsterdam

AI generated summary

  • You must have 3+ years PA experience in an international setting, a relevant degree, strong MS Office skills, excellent organization, communication abilities, and a high level of confidentiality.
  • You will manage the schedule, organize digital meetings, prepare agendas, distribute documents, and handle travel arrangements to support the Global Legal Head effectively.

Requirements

  • • You have similar PA (3+ year) work experience in an international environment.
  • • Bachelor's degree in office management or secretarial education
  • • Excellent organizational and time-management skills
  • • Strong attention to detail and ability to prioritize tasks.
  • • Fluent MS Office skills (Outlook, Excel, Word and PowerPoint, SharePoint and MS Teams)
  • • Good organizational skills and structured way of working, focus and attention to detail.
  • • Good problem-solving skills, active listening.
  • • A ‘can do’ mentality
  • • High level of confidentiality, working with sensitive topics and senior management of our client
  • • Strong written and verbal communication skills in English
  • • Ability to work independently and as part of a team

Responsibilities

  • The challenge in this role is to manage the day-to-day schedule with great energy and effectiveness to ensure the Global Legal Head can focus on the most important and relevant tasks, whilst delegating effectively all other tasks. You schedule and coordinate the (digital) meetings, including preparation of agendas, distribution of meeting documents. Operating a range of administrative activities, for instance make all travel and accommodation arrangements.

FAQs

What qualifications are required for the Personal Assistant position?

A Bachelor's degree in office management or secretarial education is required, along with 3+ years of PA work experience in an international environment.

What skills are necessary for this role?

Excellent organizational and time-management skills, strong attention to detail, proficiency in MS Office (Outlook, Excel, Word, PowerPoint, SharePoint, and MS Teams), and strong written and verbal communication skills in English are necessary.

What are the main responsibilities of the Personal Assistant?

The main responsibilities include managing the day-to-day schedule of the Global Legal Head, scheduling and coordinating meetings, preparing agendas, distributing meeting documents, and handling travel and accommodation arrangements.

Is confidentiality important in this role?

Yes, a high level of confidentiality is essential as the role involves working with sensitive topics and senior management of our client.

Can I expect to work as part of a team in this role?

Yes, you will work closely with other Personal Assistants in the Head Quarters team and collaborate effectively to support the Global Legal Head.

What type of work environment is this position in?

The work environment is high-paced with many international stakeholders, requiring an accurate, hands-on, stress-resistant attitude.

What is the bonus system mentioned in the job description?

The job includes an attractive bonus system, which provides additional financial benefits based on performance.

What kind of training and development opportunities are available?

The company offers an educational budget ranging from €1500 to €2500 during the employment period for personal development and training.

Where is the job located?

The job is located in Amsterdam.

How does the application process work?

The application process includes responding to the open assignment, meeting with an account manager, meeting at the client's location, and starting the job once both the client and candidate are happy with the match.

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Qualogy

Quality in Information Technology

Technology
Industry
201-500
Employees
1998
Founded Year

Mission & Purpose

Complexe IT-vraagstukken met lef en creativiteit oplossen. Toekomstbestendig, innovatief en op maat. Waarbij het niet alleen draait om de technologie, maar vooral om de mensen die het samen doen. Dat is precies hoe we bij Qualogy werken en denken. We hebben diepgaande kennis van onder meer Oracle en Java. En we zijn helemaal thuis in de nieuwste software oplossingen. Door bestaande technologie te combineren met nieuwe, zorgen we dat onze klanten altijd voorop lopen in de IT. Onze toegevoegde waarde zit hem daarnaast met name in onze kenmerkende cultuur en sfeer. In de manier waarop we met onze consultants én klanten dingen voor elkaar krijgen. In een mooie samenwerking en vanuit een persoonlijke klik. De perfecte match tussen onze specialisten en de opdrachtgever, daar gaan en staan wij voor. Zo maken we de klant én onze consultants blij. Consultancy, beheer en projecten. Dit zijn de drie pijlers van onze brede dienstverlening. Met daarnaast een tak waar we op eigen initiatief en door hierin zelf te investeren oplossingen en producten ontwikkelen voor de IT-markt. Productontwikkeling waarbij we nieuwe technologie toepassen. De innovatieve kennis en ervaring die we hier opdoen gebruiken we weer in de andere diensten voor onze klanten. Zo blijven we vooroplopen binnen de informatietechnologie.