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Personal Assistant to the Chief People & Culture Officer (m/f/d)

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Allianz

9d ago

  • Job
    Full-time
    Mid & Senior Level
  • People, HR & Administration
    Business, Operations & Strategy

AI generated summary

  • You should have proven PA experience, strong multitasking, excellent communication in English (German preferred), MS Office proficiency, and a proactive, professional mindset. HR experience is a plus.
  • You will manage the CPO's calendar, travel, and communications, coordinate events, support projects, handle expenses, and ensure confidentiality while liaising with key stakeholders.

Requirements

  • Proven experience as a Personal Assistant, Executive Assistant, or in a similar role supporting C-level executives
  • Strong organizational and multitasking skills, with the ability to prioritize effectively in a fast-paced environment
  • Ability to work independently, take initiative, and anticipate needs effectively
  • Proactive and self-motivated mindset, with a creative approach to problem-solving and a can-do attitude
  • Excellent social, networking, and intercultural communication skills, paired with strong work ethics and attention to detail
  • High level of professionalism, discretion, and emotional intelligence
  • Exceptional written and verbal communication skills in English (German is highly preferred)
  • Advanced proficiency in MS Office Suite (Outlook, Word, Excel, PowerPoint, SharePoint), collaboration tools (e.g., Miro), expense and people management tools (e.g., SAP and SuccessFactors)
  • Experience in People & Culture (HR) or a related field is preferred but not mandatory

Responsibilities

  • Oversee a wide range of the CPO’s responsibilities, including office management
  • Manage the CPO’s complex calendar, schedule meetings, and prioritize appointments
  • Handle all travel arrangements, including flights, accommodations, and itineraries
  • Act as a gatekeeper, filtering communications and handling correspondence on behalf of CPO
  • Coordinate and manage internal and external events, conferences, and workshops in close alignment with the CPO Office members and Corporate Communications
  • Collaborate with other Personal Assistants and business leaders to facilitate cross-functional activities
  • Support the CPO Office in operational projects as needed
  • Manage expense reports, invoices, and budget tracking for CPO
  • Serve as the first point of contact for key stakeholders, including senior executives, EMT and BoM Offices, and external partners
  • Liaise with the People & Culture leaders and teams across the globe to ensure alignment and seamless coordination
  • Handle sensitive people and business information with the highest level of discretion and integrity
  • Maintain strictly confidentiality regarding personnel and company matters

FAQs

What is the main purpose of the Personal Assistant to the Chief People & Culture Officer role?

The main purpose of the role is to optimize the CPO's time, manage key administrative and operational tasks, and facilitate seamless communication between internal and external stakeholders.

What kind of experience is required for this position?

Proven experience as a Personal Assistant, Executive Assistant, or in a similar role supporting C-level executives is required.

Is proficiency in any languages preferred for this role?

Yes, exceptional written and verbal communication skills in English are required, and proficiency in German is highly preferred.

What are the working hours like for this position?

The position is full-time and permanent, with a hybrid work model allowing for a balance between in-person collaboration and remote work.

What type of skills are beneficial for this role?

Strong organizational and multitasking skills, proactive problem-solving abilities, excellent social and intercultural communication skills, and attention to detail are beneficial for this role.

Are there any specific tools or software knowledge required?

Yes, advanced proficiency in MS Office Suite (Outlook, Word, Excel, PowerPoint, SharePoint), collaboration tools (e.g., Miro), and expense and people management tools (e.g., SAP and SuccessFactors) is required.

Does the company offer any additional benefits or compensation packages?

Yes, the company offers a compensation and benefits package that includes a company bonus scheme, pension, employee shares program, and various employee discounts.

Is there a focus on career development in this position?

Yes, the company provides lifelong learning opportunities, including career development and digital learning programs, as well as international career mobility.

How does the role contribute to the overall success of Allianz Technology?

The role contributes directly to the efficiency and success of the CPO, supporting the execution of the People Strategy which is foundational to Allianz Technology's success.

What is expected in terms of confidentiality and discretion in this role?

The Personal Assistant is expected to handle sensitive people and business information with the highest level of discretion and integrity, maintaining strict confidentiality regarding personnel and company matters.

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Allianz

Our purpose: We secure your future. Our promise is to give confidence in tomorrow.

Finance
Industry
10,001+
Employees
1890
Founded Year

Mission & Purpose

The Allianz Group is one of the world's leading insurers and asset managers with more than 100 million private and corporate customers in more than 70 countries. We are proud to be the Worldwide Insurance Partner of the Olympic & Paralympic Movements from 2021 until 2028 and to be recognized as one of the industry leaders in the Dow Jones Sustainability Index. Caring for our employees, their ambitions, dreams and challenges is what makes us a unique employer. Together we can build an environment where everyone feels empowered and has the confidence to explore, to grow and to shape a better future for our customers and the world around us. Join us and together, let’s care for tomorrow.