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Portfolio Analyst (Ref: 5384)

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Ministry of Justice

2mo ago

  • Job
    Full-time
    Junior, Mid & Senior Level
  • Government & Politics
    Business, Operations & Strategy
  • London

AI generated summary

  • You must be organized, proactive, and possess excellent communication skills. Experience in project management and governance is essential, along with resilience in fast-paced environments.
  • You will manage and analyze portfolio data, ensure compliance, lead quality assurance reviews, create reports, and foster stakeholder relationships while optimizing processes for improvement.

Requirements

  • The ideal candidate will be methodical, organised, and diligent; able to deliver at pace, working to tight deadlines whilst maintaining a quality service.
  • They must be able to work pro-actively and with a variety of stakeholders and have excellent communication skills.
  • They will have experience effectively managing competing priorities and will be comfortable working in a fast-paced environment.
  • The ideal candidate will have previous experience working in a project, programme, or portfolio management office with experience of planning, governance, and risk management or have experience managing a project or programme through application of the government functional standard for project delivery.
  • MoJ expects its leaders to show openness, honesty and commitment, and, of course, to deliver results.
  • Successful candidates must undergo a criminal record check.
  • People working with government assets must complete baseline personnel security standard checks.
  • This Job is broadly open to the following groups:
  • UK nationals
  • nationals of the Republic of Ireland
  • nationals of Commonwealth countries who have the right to work in the UK
  • nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS)
  • nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
  • individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
  • Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
  • (Lead) Governance - Governance is the ability to clearly define roles, responsibilities and accountabilities and establish controls and approval routes appropriate to each stage of the project to monitor project progress and compliance.
  • Quality Management - Quality management is the ability to plan, develop, maintain and apply quality management processes to ensure the adherence to those standards throughout the project delivery lifecycle.
  • Knowledge Management - Knowledge management is the ability to identify, share and promote best practices and lessons learned to create a culture of learning and good practice that supports continuous improvement to optimise project delivery.
  • Resilience - The ability to adapt to changing circumstances and adverse situations whilst remaining calm, reassuring others and maintaining performance.

Responsibilities

  • Lead in the management, tracking, and assurance of portfolio data and information, working with the wider Portfolio & Assurance team and project & programme teams to ensure compliance.
  • Review portfolio data and information and coordinate and lead Quality Assurance reviews with Portfolio Account Managers, ensuring a high standard of data is provided and challenged where necessary.
  • Lead on development of regular portfolio reports including reports and submissions for the MoJ Portfolio, Investment, and Executive Committees, and GMPP reporting for the National Infrastructure & Service Transformation Authority.
  • Analyse key portfolio data and information from a range of sources and stakeholders to provide insight on trends and themes across the portfolio.
  • Develop these insights into analysis reports using appropriate reporting and visualisation methods to provide Departmental senior leadership with clarity on the state of delivery and support prioritisation decisions and effective allocation of resources across the portfolio.
  • Act as a key point of contact for key portfolio practices, establishing effective working relationships with key senior stakeholders across MoJ, IPA, and other Government Departments.
  • Provide support and advice for projects, programmes, and sub-portfolios on developing collaborative working practices with all stakeholders.
  • Respond quickly to ad hoc commissions from across the business including from the Directors General and Permanent Secretary.
  • Develop and maintain frameworks and methodologies for key portfolio practices, and champion best practice for these across the Department and wider government.
  • Ensure that key lessons are captured and learned across the team on a regular basis and portfolio processes, frameworks, and methodologies are optimised to drive continuous improvement.
  • Demonstrate commitment to professional learning and development.

FAQs

Do we support remote work?

No, we do not offer home working contracts; the successful candidate will be based at an MoJ HQ site or Justice Collaboration Centre.

What are the key responsibilities of the Portfolio Analyst role?

Key responsibilities include managing portfolio data and information, leading quality assurance reviews, developing regular portfolio reports, analyzing key portfolio data for insights, engaging with stakeholders, maintaining frameworks and methodologies, and ensuring continuous improvement through knowledge management.

What qualifications or experience do I need to apply for this role?

The ideal candidate should have experience working in a project, programme, or portfolio management office with skills in planning, governance, and risk management. Familiarity with the government functional standard for project delivery is also desirable.

What technical skills will be assessed during the selection process?

The selection process will assess skills in Governance, Quality Management, Stakeholder Engagement, Knowledge Management, and Resilience.

Is travel required for this position?

Yes, frequent travel will be required to locations where the Portfolio & Assurance team is based.

What is the salary range for the Portfolio Analyst position?

The salary for this position is set at Band B – SEO, with a starting salary of £41,463, plus additional contributions to a Civil Service pension scheme.

What kind of professional development opportunities are available?

The Ministry of Justice offers professional development opportunities, guidance, tools, support, and access to the Government Project Delivery Professional Network.

How do I apply for this position?

You need to complete an application form providing evidence of how you meet specific project delivery competencies and submit a current CV.

What is the application deadline for this role?

The job advertisement does not specify an application deadline; candidates are encouraged to apply as soon as possible.

Are there any specific nationality requirements for applicants?

Yes, the role is open to UK nationals, nationals of the Republic of Ireland, Commonwealth countries, EU nationals with settled status, and specific other categories as outlined in the job description.

Will feedback be provided if I am not selected for an interview?

No, feedback is not available for those who are not invited to interview.

What are the benefits of working for the Ministry of Justice?

Benefits include access to learning and development, a flexible working environment, a Civil Service pension scheme, annual leave, and support for work-life balance.

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Ministry of Justice

We protect & advance the UK's principles of justice, working to deliver a world-class justice system for all.

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10,001+
Employees
2007
Founded Year

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