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Procurement Administrative

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Airbus

6d ago

  • Job
    Full-time
    Junior Level
  • Logistics
  • Quick Apply

AI generated summary

  • You need a Business Degree or equivalent, 2 years in procurement, SAP experience, and supply chain knowledge. Strong communication and problem-solving skills are essential.
  • You will manage procurement data accuracy, resolve discrepancies, coordinate with suppliers and teams, enhance processes, and ensure compliance with internal standards and performance metrics.

Requirements

  • Business Degree or equivalent (experience may be substituted for degree)
  • Minimum of two (2) years directly related experience within a purchasing/procurement environment or equivalent
  • SAP experience
  • Supply Chain process knowledge, including creation of master data in SAP, supplier sourcing, ordering, warehouse distribution, sales, etc.
  • Ability to communicate clearly for Request for Quotes (RFQ) with internal and external suppliers
  • Provide reports to Strategic Procurement
  • Establish and maintain current information system contracts
  • Requires the ability to communicate effectively, verbally and in written form, and speak and hear clearly during telephone conversations with internal and external customers.
  • Receive adequate information to process data in a timely manner from internal and external sources.
  • Analyze and prioritize requests from internal customers
  • Solve issues when the solution is known
  • Escalate issues to Strategic Buyers
  • Inform internal customers on the deadline of the answers to the request
  • Immediately inform internal customers when the problem will be solved
  • Preferred:
  • Knowledge of aircraft parts/equipment and components desirable
  • Working knowledge of SAP MM-Module

Responsibilities

  • The Procurement Administrator assists in the collection of procurement information from internal sources and from suppliers. Assists in the internal process for obtaining the approval from relevant stakeholders that the data provided by internal sources and suppliers are accurate in content and format. Ensures the uploading of the procurement data in the relevant Information Systems will preserve the full integrity of such information. Coordinates with AHI Design Office for the request of new material creation and creates the material in the relevant system of record to preserve the full integrity of such information. This position acts as the focal point for any material master and procurement master data related topic and facilitates the decision making process to Strategic Buyers by enhancing the transactional process for Operational Buyers, other departments and business units which may be affected by material and procurement master data.
  • The jobholder will report to the Head of Procurement Services in the Airbus GBS organization. He/She will be the guarantor of a compliant procurement process towards the business.
  • Main responsibilities
  • 1. Centralize data and ensure accurate upload into the appropriate Information Systems:
  • Resolve discrepancies by recognizing errors with current and new requests. Must be able to communicate problems with data and offer/implement solutions.
  • Track requests by ensuring processes for tracking requestor information is well maintained.
  • Facilitate resolutions of material/procurement data issues.
  • Act as focal point for any material/procurement related requests to ensure accuracy and consistency of the data maintained in the system of record.
  • Analyze and prioritize request from internal customers.
  • Escalate issues to Strategic Procurement, Management or AH/AHD Spares Configuration group(s).
  • 2. Assist in collecting and communicating information from/to internal and external sources:
  • Coordinate with Strategic Procurement if a part number has not been created in our current information system and interface with internal Engineering/Design Office.
  • Coordinate with internal and external customers to ensure all information is accurate to make updates to current information system.
  • Coordinate with external suppliers and update current information system, price lists, contractual conditions, environmental data, obsolescence and export control data on behalf of and w/coordination of Strategic Procurement.
  • Create and update current information system Material Master Views upon requests received through the current Data Management Group Request process.
  • Handle request and Interface with internal customers, communicate and exchange information to key departments.
  • 3. Processes and Standards:
  • Provide input and write processes/standards as related to material master and procurement master data published in the Document Center.
  • Data group will communicate changes to key areas of the business, routing work instructions through cross-functional departments for approval.
  • Lead and/or participate with multifunctional teams to ensure the flow of interdepartmental processes is followed.
  • Verify and improve current work instructions and processes for Data Management Group (SAP and Share Point).
  • Develop and maintain department Key Performance Indicators (KPIs).
  • 4. Ensure internal process and approvals are accurate:
  • Ensure data elements of the supplier terms and conditions are communicated from strategic procurement to Material/Procurement Data Management Coordinator for accuracy in current information system.
  • Audit and track Data Management Group Requests so the business can continue to flow accurately and efficiently.

FAQs

What is the job title for this position?

The job title is Procurement Administrative.

What company is hiring for this position?

Airbus is hiring for this position.

What is the main responsibility of the Procurement Administrator?

The main responsibility of the Procurement Administrator is to assist in the collection of procurement information from internal sources and suppliers, ensuring data accuracy and integrity.

What qualifications are required for this role?

A Business Degree or equivalent experience, a minimum of two years of experience in a purchasing/procurement environment, and SAP experience are required.

Is previous experience in the aerospace industry necessary for this job?

Previous experience in the aerospace industry is not specified as a requirement, but knowledge of aircraft parts and components is preferred.

What are the primary tools or systems the Procurement Administrator will use?

The primary tools include SAP and certain Information Systems for data management.

Who will the Procurement Administrator report to?

The Procurement Administrator will report to the Head of Procurement Services in the Airbus GBS organization.

Are there opportunities for career development within the company?

Yes, Airbus offers diverse career opportunities within its European core countries and other regions around the world.

What is the employment type for this position?

The employment type for this position is fixed-term.

Is any specific training provided for new hires in this role?

Yes, an intense and exciting onboarding experience is provided for new hires.

What benefits does Airbus offer to employees?

Airbus offers a wide variety of competitive benefits and development opportunities, including a hybrid working model and a modern office environment.

Is this position suitable for entry-level applicants?

Yes, this position is categorized as entry-level.

How does Airbus ensure inclusive hiring practices?

Airbus is committed to achieving workforce diversity and creating an inclusive working environment, welcoming all applications regardless of background or identity.

Will I be required to communicate with external suppliers in this job?

Yes, the Procurement Administrator will be required to coordinate and communicate with external suppliers regarding procurement data and updates.

What is the culture like at Airbus?

Airbus fosters a culture of diversity and teamwork, motivating employees to achieve excellence in delivering innovative aerospace solutions.

Airbus

We pioneer sustainable aerospace for a safe and united world.

Defence & Aerospace
Industry
10,001+
Employees
2014
Founded Year

Mission & Purpose

Airbus pioneers sustainable aerospace for a safe and united world. The Company constantly innovates to provide the most efficient and technologically-advanced solutions in aerospace, defence, and connected services. In commercial aircraft, Airbus offers the most modern and fuel-efficient airliners. Airbus is also a European leader in defence and security and one of the world's leading space businesses. In helicopters, Airbus provides the most efficient civil and military rotorcraft solutions worldwide. Airbus approaches sustainability by respecting the planet, valuing people and enabling prosperity. These guiding principles are embedded in our operations and activities. In 2022, the Company generated revenues of €58.8 billion and employed a workforce of around 134,000.

Culture & Values

  • Customer Focus

    Customer focus is deeply embedded into our mindset, driving us to deliver on time, on cost and on quality. We partner with our customers to satisfy their needs and deliver benefits through valuable and sustainable solutions. We understand that each of us has an impact on customer relations through the work we do, which is why we always act with integrity and to the highest professional standards.

  • Integrity

    We work with integrity, choosing to speak up when our principles for ethical conduct are not respected. Our zero tolerance on unethical and non-compliant actions enables us to move forward with positivity and care. We act as ambassadors for the company, representing the integrity of Airbus even when we are outside work. The Airbus Ethics and Compliance programme seeks to ensure that the company business practices not only conform to applicable laws, regulations and principles, but remains above all ethical standard benchmarks.

  • Respect

    Respect guides us in our daily interactions. We respect each other, our customers and our products. We focus on building trust through transparent and honest communications. We create inclusive working environments, where all employees are listened to and valued for their individuality. We treat each other, and all our stakeholders, in the same considerate way that we would wish to be treated ourselves.

  • Creativity

    We value and encourage creativity. We recognise that creativity exists in many forms, with ideas brimming at every level, from “shoot for the moon” ambitions, right down to our daily work. Creativity can often mean simply looking at things in a different way and our collaborative culture allows us to build on ideas and continually improve the work that we do. We make sure that everyone at Airbus has the time, space and tools to progress ideas with imagination and passion. We are always ready to act with courage, challenging our ideas and learning from our processes when we need to go back to the drawing board.

  • Reliability

    We strive to maintain and build on our standards, proving and cementing our reputation for reliability. We each feel responsible for the collective success and progress of our global team and take accountability for our actions and outputs. We are dependable and can be trusted to ensure the safety and success of our products. We take pride in our work, ensuring the service and products we deliver are exceptional and completely reliable.

  • We are One / Team Work!

    We understand that there is power in individuals, but believe there is a much greater power in collaboration and teamwork. We seek to create engaging and inclusive workplaces, where everyone has the freedom to speak up and listen to each other with an open mind.

Benefits

  • Company Pension Scheme

  • Employee Discounts

  • Health Insurance

  • Parental Leave

  • Paid and Unpaid Holidays