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Procurement System Administrator

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University of Texas at Austin

Sep 19, 2024

  • Job
    Full-time
    Mid Level
  • Logistics
    Business, Operations & Strategy
  • Quick Apply

AI generated summary

  • You need a Bachelor's, 3 years in procurement and source-to-pay software, strong communication and organization skills, Excel proficiency, and a purchasing certification within a year.
  • You will manage eProcurement systems, troubleshoot issues, provide user training, ensure compliance, support enhancements, and participate in professional development activities.

Requirements

  • Bachelor's Degree in related field.
  • Three years’ experience in a procurement role.
  • Three years’ experience maintaining a source to pay software.
  • Attention to detail and excellent customer service skills.
  • Strong business process skills.
  • Excellent communication and interpersonal skills.
  • Excellent organizational skills.
  • Knowledge and understanding of fundamental purchasing and payment concepts.
  • Proficient at Microsoft Office Products, particularly Excel.
  • A minimum of one (1) professional purchasing certification must be attained within a twelve-month period of appointment to the position. Once attained, certification must be maintained active. Certification in the following areas shall be acceptable:
  • Certified Texas Contract Developer (CTCD)
  • Certified Texas Contract Manager (CTCM)
  • Certified Professional in Supply Management (CPSM)
  • Certified Purchasing Manager (CPM)
  • Certified Professional Public Buyer (CPPB)
  • Certified Public Purchasing Officer (CPPO)

Responsibilities

  • - Assist with the system administration of the eProcurement platform, UT Market, and other eCommerce solutions. Manage system fields in the eProcurement platform that integrate to the ERP or other solutions. Maintenance of system from a user experience perspective using forms, dashboards, notifications, workflows, and approvals. Ensure commitments and deployment roadmap milestones are met.
  • - Work closely with UT Austin personnel troubleshooting issues or improvements for shopping tools, receiving, invoicing, or reporting. The full support of downstream activities within the eProcurement systems. Work with Information Technology departments and suppliers to troubleshoot systems issues as they arise.
  • - Provide cross functional liaison support among end users and IT/technical support teams, serving as an application expert. Provide support for the implementation and on-going operations for the Jaggaer platform, including upgrades and enhancements.
  • - Develop training, guides and resources for new users in UT Market. Coordinate in person and online training for all University users. Review and resolve issues, ensuring that departments comply with procurement laws, and helping to educate University employees about procurement, Historically Underutilized Business, purchase orders and contracts.
  • - Maintain expertise and create goals for professional development. Participate in professional develop activities and keep up to date on trends, best practices and technology associated with job functions. Participate in procurement department on-site events multiple times per year.
  • - Perform other job related projects or duties as assigned.

FAQs

What is the role of the Procurement System Administrator?

The Procurement System Administrator is responsible for the administration, analysis, and solution support activities for Jaggaer and other eProcurement solutions for UT Austin.

What are the required qualifications for this position?

Required qualifications include a Bachelor's Degree in a related field, three years of experience in a procurement role, three years of experience maintaining a source-to-pay software, attention to detail, excellent customer service skills, strong business process skills, excellent communication and interpersonal skills, and proficiency in Microsoft Office Products, particularly Excel.

Is this position eligible for remote work?

The position requires the incumbent to be on campus as necessary to support assigned projects and for training and development meetings, indicating that it is not fully remote.

What is the salary range for the Procurement System Administrator position?

The salary range for this position is $85,000 and above, depending on qualifications.

What are the working conditions for this position?

Working conditions include standard office conditions, manual dexterity, daily use of a keyboard and desktop computer, and being required to be on campus as necessary.

Will the incumbent need to obtain any certifications?

Yes, a minimum of one professional purchasing certification must be attained within a twelve-month period of appointment, and the certification must be maintained active thereafter.

What benefits are offered with this position?

Benefits include competitive health benefits, voluntary vision, dental, life, and disability insurance options, generous paid time off, retirement plan options, tuition assistance, and access to various employee discount programs.

What materials are required to apply for this position?

Applicants must submit a resume/CV, three work references with contact information (including at least one from a supervisor), and a letter of interest.

Is experience in higher education preferred for this position?

Yes, experience working in higher education is listed as a preferred qualification for the position.

What is the hiring department for this position?

The hiring department for this position is Procurement and Payment Services at The University of Texas at Austin.

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University of Texas at Austin

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Mission & Purpose

The University of Texas at Austin is one of the largest public universities in the United States. Founded in 1883, the University has grown from a single building, eight teachers, two departments and 221 students to a 350-acre main campus with 21,000 faculty and staff, 16 colleges and schools and more than 50,000 students.