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Product Administration Assistant

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Boden

22d ago

  • Job
    Full-time
    Junior Level
  • People, HR & Administration
  • London
  • Quick Apply

AI generated summary

  • You need strong time management, organizational, and communication skills. Proficient in Microsoft Apps, prioritize tasks accurately, and work well in a fast-paced, team environment. Enjoy problem-solving, have attention to detail, and thrive on varied tasks and challenges.
  • You will support critical path management, assist in catalogue planning, provide admin support to Product & Design teams, coordinate meetings, handle queries, and assist with various ad hoc tasks for the Senior Leadership Team.

Requirements

  • Strong calendar and time management skills
  • Exceptional organisational skills
  • Excellent communication skills
  • Able to prioritise tasks and complete them with a high degree of accuracy.
  • Proficient in Microsoft Applications (Excel, Word, Outlook, PowerPoint)
  • Experience with working with stakeholders at different levels within the business
  • Not essential but a big plus, previous experience in retail and/or working with international brands.
  • Be flexible in your approach and very strong on teamwork
  • Be a solution-oriented problem solver
  • Have fantastic attention to detail
  • Enjoy and thrive in a fast pace environment
  • Have an uplifting outlook and be grounded in your approach
  • Able to multitask and get ‘stuff’ done, a can do attitude
  • Be resilient & motivated
  • Enjoy relationship building across different functions
  • Thrives with fast paced ad hoc tasks
  • Enjoy every day being different & working in a varied role
  • Reliable
  • Conscientious & proactive

Responsibilities

  • Strategy & Product Critical Path:
  • Assist with the management of the critical path, strategically and day to day
  • Assist with the updates to the Key dates document for Buying to send to all suppliers
  • Assist with the organisation of all Product SLT meeting requests to support the critical path & all deadlines
  • Assist as an additional support to the Design teams preparing for key sign off meetings with the Senior Leadership Team and our founder.
  • Marketing Critical Path & Catalogue Planning – WW & CW:
  • Assist as an additional point of contact in critical path partnerships with Marketing, Brand, Creative with scheduling - all combined meetings, reviews, sign offs & deadlines
  • Assist with all CP meeting queries that overlap with Product & Creative
  • Assist the Product Coordination Manager with Catalogue Planning:
  • Admin support creating the drafts
  • Assist in Catalogue meeting scheduling
  • Chase samples ahead of outfitting & shoot
  • Manage the day to day queries across Product, Design & Creative relating to the planning & execution of all catalogues
  • Operations & Admin:
  • Alongside the Product Coordination Manager be a go-to person for all Product & Design managers for queries/ projects
  • Assist being an additional point of contact for all Product & Design for support relating to meetings, IT & training
  • Town hall – support Product and Design with admin support to create content and coordinate when samples are needed.
  • Assist in the distribution of Product & Design communications sent on behalf of the Senior Leaders
  • Organise travel for Product & Design Senior Leaders
  • Book models for Product & Design meetings
  • Assist with the running of the in-house sample sales
  • Support Design Senior Leaders with administration in creating the Concept boards and preparation for sign offs
  • Support our in house stylist with any sample queries ahead of lifestyle & ecom shoots.
  • Support the Product Coordination Manager with all ad hoc requests from our Founder & Executive Team when required

FAQs

What is the main responsibility of a Product Administration Assistant in this role?

The main responsibility of a Product Administration Assistant is to assist with the smooth running of operations across Womenswear & Childrenswear Product & Design, including daily management of the critical path, catalogue pagination planning, and providing operational admin support within Product, Design & Brand teams.

Who does the Product Administration Assistant report to?

The Product Administration Assistant reports to the Product Coordination Manager in this role.

What are some of the specific tasks that the Product Administration Assistant will be responsible for?

Some specific tasks that the Product Administration Assistant will be responsible for include assisting with the strategy of the critical path, daily management of the critical path, catalogue pagination planning, and providing operational admin support within Product, Design & Brand teams.

What are some key skills or qualifications required for a Product Administration Assistant in this role?

Some key skills or qualifications required for a Product Administration Assistant in this role include organizational skills, attention to detail, ability to manage multiple tasks simultaneously, strong communication skills, and proficiency in Microsoft Office applications.

Fashion & Arts
Industry
1001-5000
Employees
1991
Founded Year

Mission & Purpose

It started with a shirt. Well, eight to be precise. In 1991 when Johnnie couldn’t find a ‘just right’ shirt, he crafted them himself from his kitchen table. Years later and he’s fronting a major British clothing brand with a turnover of £350 million. It took hard work, determination – countless cups of tea – and brand values that we still champion today; stylish, grounded, uplifting. We’ve now outgrown Johnnie’s kitchen and are based at the significantly larger Boden House in West London. We’ve got a gigantic warehouse in Leicester, an office in a trendy part of Boston and a warehouse in Pittston, Pennsylvania Together we might put a spring in the step of over 1.7 million customers worldwide and a team of over 900 who take that joy and weave it into our colourful clothing. Stylist, grounded and uplifting ... these values live through everything we do at Boden. Without the collaboration, honesty and friendship between our teams, we wouldn’t be where we are today. We curate a world of beauty that’s ethical, inclusive – and importantly – good fun. We inspire you to live your best life. We are Boden.