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Program and Outreach Coordinator, Undergraduate Programs

  • Job
    Full-time
    Mid Level
  • People, HR & Administration
    Education & Teaching
  • Toronto
  • 5d left

AI generated summary

  • You need a Bachelor’s degree, 3+ years in student services, advising experience, event coordination, database skills, Microsoft Office proficiency, and strong communication and organizational skills.
  • You will advise students on programs, coordinate recruitment, share information on opportunities, manage event logistics, and promote experiential learning initiatives.

Requirements

  • Bachelor's Degree or acceptable combination of equivalent education and experience.
  • Minimum three (3) years relevant experience with student services and program administration. Prior relevant experience administering undergraduate programs and student internship/ outreach programs is required
  • Experience advising students
  • Experience planning and coordinating student outreach initiatives, special events and workshops.
  • Experience working with student information databases or equivalent, including data entry and preparing reports.
  • Demonstrated ability to edit promotional material.
  • Knowledge and experience using social networking tools on behalf of an organization.
  • Demonstrated advanced skills in Microsoft office including Excel, PowerPoint, Access, and Word.
  • Excellent oral and written communication skills and interpersonal skills.
  • Customer service-focused on the needs of internal and external stakeholders
  • Strong organizational and time management skills to manage a variety of tasks and meet overlapping deadlines
  • Demonstrated ability to work independently and collaboratively within a team-oriented environment

Responsibilities

  • Acting as the first point of contact for students and provides detailed explanations to current and prospective undergraduate students
  • Advising students on program and/or course requirements by probing and providing a range of options and possible consequences
  • Providing detailed information on program and/or course eligibility requirements, procedures, policies and deadlines, outreach to prospective students
  • Coordinating the recruitment of teaching assistants and invigilators
  • Disseminating information regarding recruitment dates, requirements and application procedures, check completeness of applications
  • Providing information to undergraduate students on future pathways to research opportunities, graduate program and career pathways
  • Determining logistical details and activities for events and/or programming; liaising with internal and external contacts to coordinate execution of seminars and workshops
  • Support undergraduate student experiential learning activities by providing information to students of programming; delivering presentations to promote programs, opportunities and/or initiatives including mentorship program

FAQs

What is the closing date for applications for this position?

The closing date for applications is 11/11/2024, at 11:59 PM ET.

What is the pay scale for the Program and Outreach Coordinator position?

The pay scale for this position is USW Pay Band 10, starting at $70,844, with an annual step progression to a maximum of $90,595.

What qualifications are required for this job?

A Bachelor's Degree or an acceptable combination of equivalent education and experience is required, along with a minimum of three years of relevant experience in student services and program administration.

Is experience with student information databases necessary for this role?

Yes, experience working with student information databases, including data entry and report preparation, is required.

Will the Coordinator be involved in advising students?

Yes, the Program and Outreach Coordinator will advise students on program and course requirements as well as future pathways to research, graduate programs, and career opportunities.

What are the essential skills needed for this position?

Essential skills include excellent oral and written communication, strong organizational and time management, advanced Microsoft Office skills, and a customer service focus.

Are there any assets that would be beneficial for candidates applying to this role?

Knowledge of and familiarity with academic and professional communities relevant to the programs is considered a valuable asset but is not required.

Is there an opportunity to collaborate with other staff and faculty?

Yes, the Coordinator will work collaboratively within a team-oriented environment while also working independently on various tasks.

What type of events will the Coordinator support?

The Coordinator will support a variety of outreach programs and events, such as a student-alumni mentorship program and the First-Year Learning Communities Program.

Who is encouraged to apply for this position?

Candidates who are members of Indigenous, Black, racialized, and 2SLGBTQ+ communities, persons with disabilities, and other equity-deserving groups are encouraged to apply, with their lived experience considered in relation to the position.

Mission & Purpose

Founded in 1827, the University of Toronto is Canada’s top university with a long history of challenging the impossible and transforming society through the ingenuity and resolve of our faculty, students, alumni, and supporters. We are proud to be one of the world’s top research-intensive universities, bringing together top minds from every conceivable background and discipline to collaborate on the world’s most pressing challenges. As a catalyst for discovery, innovation, and progress, we prepare our students for success through an outstanding global education and commitment to inclusive excellence. The ideas, innovations, and actions of more than 660,000 graduates advance U of T’s impact on communities across the globe.