Program Coordinator Max Planck (18 Month Term)

University of Toronto

15d ago

Applications are closed

Job
Full-time
Mid Level
People, HR & Administration
Education & Teaching
Toronto

Requirements

Bachelor's Degree in Biomedical Engineering, Neuroscience, Basic Science or acceptable combination of equivalent experience
Minimum three years of experience in student service and student advising
Experience coordinating programs and advising students on program requirements
Demonstrated experience coordinating events and workshops
Experience drafting and editing communication and promotional materials; updating social media outlets and websites
Experience managing calendars on behalf of senior leadership and supporting committees
Advanced proficiency in MS Office Suite, Word Press, content management systems and various social media platforms
Excellent communication (written and oral) skills
Strong client-service orientation skills
Effective problem solver with exceptional organizational and time management skills
Must have initiative and the ability to effectively deal with a variety of tasks and strict deadlines
Ability to frequently adjust priorities
Demonstrated commitment to equity, diversity, inclusion and the promotion of a respectful and collegial learning and work environment

Responsibilities

Advising students on program and/or course requirements by probing and providing a range of options and possible consequences.
Providing detailed information on program eligibility, requirements, procedures, policies and deadlines.
Acting as the first point of contact for general enquiries by students, researchers, faculty members and the general public related to the MPUTC.
Respond to enquiries within the defined scope of the role and redirecting as appropriate.
Provide administrative support for joint research projects between U of Toronto and the Max Planck Society under the MPUTC.
Assist in the preparation of grant applications and scientific writing.
Administer grants and funding sources supporting the activities of the MPUTC.
Analyzing service delivery and/or internal processes and recommending improvements.
Coordinating meeting schedules, agendas, materials, action and follow-up items.
Liaising with stakeholders to coordinate space and resource requirements.
Determining logistical details and activities for events and/or programming.
Organize a distinguished lecture series and an annual workshop.
Create and maintain an online website and social media presence for the MPUTC.
Create and maintain an online portal for the students and researchers to apply for MPUTC fellowships.
Creating and editing documents and content for brochures, newsletters, websites and/or handbooks.
Administer fellowships for graduate students and post-doctoral fellowships, and short-term exchange visitors in Canada and internationally.
Track and document expenses and financial commitments.
Ordering supplies, making purchases, and arranging catering.

FAQs

What is the duration of the Program Coordinator position?

The position is for an 18-month term.

Where is the Max Planck-University of Toronto Centre located?

The Centre is located at the St. George campus in Downtown Toronto.

What are the essential qualifications needed for this role?

Candidates should have a Bachelor's Degree in Biomedical Engineering, Neuroscience, Basic Science, or a combination of equivalent experience, along with a minimum of three years of experience in student service and advising.

What are the primary responsibilities of the Program Coordinator?

The primary responsibilities include advising students, providing administrative support for joint research projects, coordinating events, managing online presence, administering fellowships, and tracking expenses.

What are the required skills for the Program Coordinator position?

Required skills include excellent communication abilities, strong client-service orientation, effective problem solving, organizational skills, familiarity with MS Office Suite, Word Press, and social media, among others.

Is there a specific deadline for submitting applications?

Yes, the closing date for applications is October 6, 2024, at 11:59 PM ET.

What is the salary range for this position?

The salary range for the position is USW Pay Band 11, starting at $75,223, with an annual step progression to a maximum of $96,196.

Are there any specific groups encouraged to apply for this position?

Yes, candidates who are members of Indigenous, Black, racialized, and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience will be taken into consideration.

What type of benefits are associated with this position?

Details regarding specific benefits are not mentioned, but standard institutional benefits may apply.

What is the expected work schedule for this position?

The position is full-time, but specific work hours are not detailed in the job description.

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