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Project Administrator

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Mace

14d ago

  • Job
    Full-time
    Entry, Junior, Mid & Senior Level
  • Construction & Surveying
  • Manila

AI generated summary

  • You must have project management knowledge, relevant qualifications, HSE understanding, and skills in estimating, scheduling, and reporting, along with strong analytical and interpersonal skills.
  • You will assist the project team with planning, safety, stakeholder collaboration, risk management, documentation, and research to ensure project objectives are met efficiently.

Requirements

  • Outline knowledge and appreciation in specific sector/market of project/role.
  • Relevant technical qualification/certification for project portfolio/s.
  • Appreciation of Health and Safety Executive (HSE) rules and specific sector/market regulations relevant to project portfolio.
  • Outline knowledge of consultancy, construction, infrastructure and property sectors/markets.
  • Appreciation of estimating, scheduling, contracts administration, procurement, commercial controls and reporting.
  • MCIOB/MAPM/MRICS (or working towards) or (local equivalent).
  • Tertiary qualifications in related (project management and/or construction related discipline), non-related degree or equivalent professional experience/apprenticeship, combined with a demonstrable intermediate level of role knowledge.
  • Appropriate Construction Skills Certification Scheme (CSCS) card.
  • Project management experience, another professional service and/or fundamental knowledge of construction and industries and understanding of programme, scheduling, procurement and reporting.
  • Problem solving and analytical skills for resolving project office issues.
  • Interpersonal skills to prepare reports and build relationships with clients and key stakeholders.
  • Broad knowledge and perspectives to extract elements into a coherent strategic view.

Responsibilities

  • Works with the project team to assist in the delivery of the project objectives in line with the project plan.
  • Monitors and actively engages in relevant health, safety and wellbeing standards aspects of the project at all stages.
  • Assists in the preparation and modifications of the project plans and keeps them updated and relevant over the course of the project/s.
  • Collaborates with relevant parties/stakeholders and ensures robust quality systems are suitably managed and monitored in line with service excellence.
  • Attends and records relevant meetings, providing relevant parties with contextual information and analysis, including regular site walks.
  • Partners with relevant stakeholders and is actively involved in risk management and mitigation treatments.
  • Assists in tracking project changes and ensuring they are processed and formalized within the agreed timeframes.
  • Assists in providing handover documentation prior to practical completion.
  • Understands the businesses priorities through construction to production, digital and data and responsible business.
  • Supports the project and programme management team activities relating to external / third-party client appointments.
  • Conducts research, analysis, record-keeping and other supporting activities to ensure timely and accurate information to contribute to delivery of project management operation.
  • Identifies solutions to issues that are generally defined (but not always immediately evident) and require problem-solving.
  • Works collaboratively towards the common goal of net zero carbon transition and share responsibility for the proactive identification and management of the associated carbon emissions and reductions during the delivery of work.

FAQs

What is the primary role of a Project Administrator at Mace?

The primary role of a Project Administrator at Mace is to support projects in delivering agreed outcomes within time, cost, and quality requirements by coordinating with relevant parties and facilitating project objectives.

What qualifications are required for the Project Administrator position?

Candidates should have tertiary qualifications in a related project management or construction discipline, relevant technical qualifications/certifications, and ideally be working towards MCIOB/MAPM/MRICS or local equivalents.

Is experience in specific sectors necessary for this role?

While outline knowledge and appreciation in specific sectors/markets of the project/role are preferred, they are not strictly necessary as there may be flexibility for the right candidate.

What responsibilities does the Project Administrator have regarding health and safety?

The Project Administrator monitors health, safety, and wellbeing standards throughout all stages of the project and assists in ensuring compliance with relevant regulations.

Are there any specific skills required for this role?

Yes, candidates should possess problem-solving and analytical skills, interpersonal abilities for building relationships with stakeholders, and broad knowledge to extract elements into a coherent strategic view.

Does Mace prioritize sustainability in its projects?

Yes, Mace is committed to a net zero carbon transition and the Project Administrator shares responsibility for managing and reducing carbon emissions during project delivery.

What kind of support does the Project Administrator provide to the project management team?

The Project Administrator supports the project and programme management teams with activities related to external or third-party client appointments, conducts research and analysis, and ensures timely and accurate information delivery.

How does Mace view diversity in its hiring process?

Mace is an inclusive employer and welcomes interest from a diverse range of candidates, encouraging those who may not meet all criteria to apply as they could be suitable for the role or others within the organization.

Can part-time or flexible working arrangements be considered for this role?

Yes, Mace is open to discussing part-time, flexible, and hybrid working options if they are suitable within the role.

How can candidates apply for this position?

Candidates can apply now for a confidential discussion regarding the Project Administrator role at Mace.

Shaping the built environment. Leading the way to a more connected, resilient and sustainable world.

Real Estate
Industry
5001-10,000
Employees
1990
Founded Year

Mission & Purpose

At Mace, we are global experts in shaping the built environment. From development and consultancy, to construction and operations, we connect expertise across the entire property lifecycle to help our clients, people, communities and society achieve more than they believe is possible. You can see our impact everywhere: from skylines that form cities around the world to the infrastructure that communities depend on to live, work and play. Over 30 years, our growth has been fuelled by an adventurous spirit and the relentless pursuit of a better way. Today, we employ over 6,300 talented and passionate people across five global hubs in Europe, Middle East and North Africa, the Americas, Sub Saharan Africa and Asia Pacific. Every day we’re moving closer towards our vision: leading the way to a more connected, resilient and sustainable world. The built environment holds many of the keys to this future. In an industry that’s too often been part of the problems, we’re determined to create solutions. That’s why, at the heart of everything we do, there’s a purpose that drives us: to redefine the boundaries of ambition. On behalf of our people, communities and society, we see every challenge as an opportunity to dream bigger and bring ambitions to life. Together, we find a way to unleash the potential within every place, project and person – inspiring the stories that shape our lives and change our world.