Project Coordinator

Actalent

Sep 16

Applications are closed

Job
Full-time
Senior Level
Accounting & Tax
Business, Operations & Strategy
Charlotte

Requirements

Job Requirements:
5+ years of bookkeeping experience in the A|E industry
Experience with Deltek Ajera software is preferred
Experience with Microsoft Office software is required
Thorough understanding of accounting procedures within a design firm
Basic knowledge of Generally Accepted Accounting Principles (GAAP)
Human Resources administration experience is preferred
Experience with AIA Documents is beneficial
Flexibility, organizational skills, and a willingness to help at all times are a must

Responsibilities

Your Responsibilities
Perform all accounts payable and accounts receivable functions and processing using Deltek Ajera
Facilitate project set up and project accounting in Deltek Ajera through entire project life cycle
Initiate timely vendor invoice approval routing and entry into accounting system
Generate monthly client invoices using a progressive billing method
Reconcile all bank accounts and credit card account transactions on a monthly basis
Monitor accounts receivable aging weekly and contact clients as necessary
Maintain payroll system and process payroll using Paychex on a semi-monthly basis
Process employee expense reports
Maintain a balanced general ledger and accurate financial records
Provide financial reports, results, and information for Principals as requested
Act as liaison with CPA for all tax-related issues and legal requirements throughout the fiscal year
Cooperate with entities requiring financial audits, applications, and reports
Handle sensitive company information with the highest level of confidentiality
Effectively prioritize and accomplish tasks and responsibilities using best judgment for the betterment of the firm
Maintain professional corporation entities and complete annual corporate filings
Track professional licensure for firm and individuals
Complete online client-specific project reporting as required
Create AIA Contract documents for architectural projects
Maintain current vendor records, certificates of insurance, and W-9s
Confer with corporate attorney about legal issues that may arise
Provide employment and company benefit guidance for team of 28+
Handle employee onboarding and offboarding
Screen and distribute incoming resumes, schedule interviews, and communicate with applicants
Maintain personnel files, time off tracking, and utilization rates
Schedule and administer employee performance appraisal process
Coordinate with agent for medical, dental, vision, life, STD, LTD, and ADD insurance renewals and employee enrollments
Handle all fiduciary aspects and administration of 401K Program compliance with third-party administrator
Oversee administrative support staff

FAQs

Is this position fully remote?

No, this is a fully on-site position in Charlotte, North Carolina.

What types of accounting experience are required for this role?

We require 5+ years of bookkeeping experience specifically in the architecture and engineering (A|E) industry.

Is experience with Deltek Ajera software necessary?

While experience with Deltek Ajera is preferred, it is not mandatory for the role.

What are the primary responsibilities of the Project Coordinator?

The primary responsibilities include performing accounts payable and receivable functions, facilitating project accounting, preparing client invoices, reconciling bank accounts, maintaining payroll, and providing financial reports.

Is experience with AIA Documents important for this job?

Yes, experience with AIA Documents is considered beneficial.

Will I be working with a team?

Yes, you will be working in a team of 28+ members.

What software skills are required for this position?

Proficiency in Microsoft Office software is required, and experience with Deltek Ajera software is preferred.

Is Human Resources administration experience a requirement for this job?

Human Resources administration experience is preferred but not required.

What kind of company culture can I expect at Actalent?

Actalent promotes a culture of diversity, equity, and inclusion, emphasizing self-reflection, engagement, growth opportunities, and care for all employees.

What benefits do employees receive?

Employees receive guidance on company benefits, including insurance and 401K program administration, among other HR-related support.

How do I apply for this position?

Interested candidates can apply through Actalent's application process as detailed in the job listing.

Is there an opportunity for professional growth within the company?

Yes, Actalent provides growth opportunities for employees and fosters a culture of engagement and recognition.

Actalent

An Engineering and Sciences Services Company | People to Possible

Human Resources

Industry

5001-10,000

Employees

Mission & Purpose

Actalent connects passion with purpose. Our scalable talent solutions and services capabilities drive value and results and provide the expertise to help our customers achieve more. Every day, our experts around the globe are making an impact. We’re supporting critical initiatives in engineering and sciences that advance how companies serve the world. Actalent’s global footprint and flexible delivery models ensure access to specialized talent where and when you need it. We promote consultant engagement through professional development and provide experiences to ensure continuous learning. Our people are the difference. Our expertise spans capabilities in engineering including product and manufacturing, systems and software, construction management, environmental, architecture and civil; and power and utilities. We focus on sciences capabilities in laboratory sciences, healthcare, and clinical research. Actalent is an operating company of Allegis Group, the global leader in talent solutions.