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Project Coordinator - Part Time



13d ago

  • Job
    Junior & Mid Level
  • Media & Journalism
  • Philadelphia

AI generated summary

  • You need at least 2 years of project coordination and event planning experience, along with community engagement skills and proficiency in social media outreach. Fluency in Spanish or other languages, as well as strong organizational skills, are a plus. Proficiency in Microsoft Office and online video platforms is required.
  • You will assist in planning and coordinating Community Conversations and events, engage speakers, maintain databases, assist with host trainings, track project deliverables, and support newsroom initiatives. Nights and weekends may be required for events.


  • Education: High school diploma or higher. Knowledge acquired through work experience.
  • Experience: At least two years experience with project coordination and event planning. 1-2 years’ experience in community engagement and/or outreach. Preferred is 1-2 years experience in media (including internships and fellowships). Proven ability to work both independently and collaboratively with diverse groups. Familiarity with social media outreach. Familiarity with community organizing. Fluency in Spanish or other languages is a plus. Strong logistics and organizational skills. Must have experience with Microsoft Office and other digital applications for organization and data collection purposes.
  • Technical Skills: Proficiency with online video and meeting platforms. Working knowledge of Excel and/or Google sheets.


  • Assist managers on the Community and Engagement Team with the planning, scheduling, promotion and coordination of Community Conversations and live virtual and in-person event experiences
  • Regularly engage and recruit a diversity of experts, thought leaders, officials and media personalities for Community Conversations and digital and live event experiences
  • Attend assigned meetings to stay abreast of news department initiatives
  • Prepare event planning materials and reports that will help with the marketing, production and promotion of events in advance and the grant reporting afterward
  • Collaborate with various teams to populate and maintain the newsroom source database and serve as a liaison between project developers and WHYY
  • Work closely with Community and Engagement Team members and newsroom stakeholders to coordinate host and moderator trainings for journalists and editors.
  • Provide support for ongoing newsroom source tracking audit
  • Gather receipts and complete monthly log
  • Work with newsroom and community team leadership to plan workshops and trainings
  • Track project deliverables
  • Co-host or moderate community panels on occasion if needed
  • Capable of taking photos/videos, writing up summaries and tracking content for grant reporting purposes
  • Management meeting and engagement calendars
  • Ability to work nights and weekends when events take place, if needed
  • Other duties as needed


What is the primary focus of this part-time Project Coordinator role?

The primary focus of this role is to coordinate grant-funded community and engagement projects for WHYY News, including planning and executing successful community engagement events and building relationships within the newsroom and community.

WHYY is your local, Member-supported NPR and PBS station, delivering information, entertainment and education.

Entertainment & Media
Founded Year

Mission & Purpose

WHYY makes our region a better place, connecting each of us to the world's richest ideas and all of us to each other through Member-supported public media. Through WHYY-FM 90.9, WHYY-TV 12 and WHYY.org, we reach 1.3 million people on average each week in the Greater Philadelphia area. We are your local PBS and NPR member station, bringing you long-time favorite programs, such as Masterpiece and All Things Considered. But our national programs are only the tip of the iceberg. WHYY Studios produces more than a dozen local programs, such as Fresh Air with Terry Gross, You Oughta Know and The Connection with Marty Moss-Coane. We offer a robust regional news service supported by an award-winning newsroom, home to Billy Penn, PlanPhilly and the WHYY Climate Desk. We are deeply committed to the needs of young people. Many people’s first experience with WHYY is watching our award-winning PBS Kids television programs as a child. We also teach thousands of kids to make videos in 40+ local schools and at our studio. We bring together people in the region for interesting and fun events in person and online. From critical community conversations to advanced screenings with big personalities, keep an eye on WHYY.org/events for things to do all year round. Of course, all of this is only possible through Member support.