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Publishing Assistant - (Tri-state area)

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Penguin Random House


2mo ago

đź’Ľ Graduate Job

New York

🤑 $48K
⌛ Closed
Applications are closed

Graduate Job

Media & Journalism•New York


  • Viking Children’s Books is currently seeking a Publishing Assistant to provide administrative support to the editorial team. This role reports to the Publisher and Associate Publishing Director, all while coordinating with various departments in the division, agents, authors, and illustrators. In doing so, you’ll need to be comfortable with a rapidly changing agenda and your ability to prioritize and maintain attention to detail will be key.


  • Prior administrative support experience required.
  • Proficiency with Microsoft Office Suite, specifically Word, PowerPoint, Excel, and Outlook.
  • Excellent written, communication, and organizational skills and an evidenced ability to manage communication and workflow in a proactive manner.
  • Proven ability to work independently, multi-task and prioritize in a deadline-driven environment, with strong attention to detail and great problem-solving skills.
  • Appreciation for children’s books and diverse voices in the marketplace.

Education requirements


Area of Responsibilities

Media & Journalism


  • Provide daily administrative and clerical support to the Publisher, Associate Director of Publishing, and editorial team.
  • Tasks include calendar management, filing and mailings, working across a variety of proprietary online systems, scheduling meetings and calls, and booking travel.
  • Act as the liaison with other departments and in communicating key information to the editors in the Viking Children’s imprint.
  • Share requested materials and print materials for meetings and more.
  • Assist with author and illustrator management, including literary agents.
  • Communicate with Publicity, Marketing, Sales, and all other key team members within Penguin Young Readers.
  • Assist with P&Ls, production estimates, title information sheets, invoices, metadata, contract requests, book orders, library of congress data, and other administrative tasks.
  • Assist with and manage departmental launch presentations and digital decks.
  • Maintain departmental contact information, website information, and social media.
  • Maintain departmental grid of publishing seasons and schedules.
  • Submit books for awards and announcements.
  • Facilitate occasional editorial tasks, like drafting descriptive text about our books, cover copy, and researching competitor titles across various platforms and current trends. 


Work type

Full time

Work mode



New York


48000 USD


  • Full-time employees are eligible for our comprehensive benefits program. Our range of benefits include, but are not limited to, Medical/Prescription drug insurance, Dental, Vision, Health Care/Dependent Care Flexible Spending Account, Health Savings Account, Pre-Tax and Roth 401(k), Short and Long-Term Disability Insurance, Life/AD&D Insurance, Commuter Benefits, Student Loan Repayment Program, Educational Assistance & generous paid time off.