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Receptionist - General Administration (Fixed-term)

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Brown Brothers Harriman

17d ago

  • Job
    Full-time
    Mid Level
  • People, HR & Administration
  • Dublin
  • Quick Apply

AI generated summary

  • You need a BS degree, 3+ years of admin/reception experience, strong PC skills, excellent client service, ability to multi-task, and a professional demeanor. Must be on-site daily.
  • You will provide reception coverage, coordinate meetings, manage courier services, order supplies, support events, track requests, and assist with reporting and departmental projects.

Requirements

  • BS Degree required
  • Minimum 3 years administrative/clerical experience preferred including Reception work
  • Strong PC skills (Microsoft Office Suite, Outlook, Skype)
  • Excellent client services skills
  • Ability to multi-task
  • Team player but also able to work independently
  • Energetic and positive attitude
  • Available to work on-site daily and perform overtime where necessary
  • Professional business attire

Responsibilities

  • Reception Coverage and administrative support
  • Client & Visitors Meet & Greet
  • Provide fulfilment and catering support to Event Planning section as requested
  • Meeting room and conference coordination
  • Post & courier Recording, Receiving and Distribution
  • Stationery ordering and providing superior client service at all times.
  • Monitor and track requests received to the Enterprise Services Department and escalate urgent requests to appropriate parties as necessary
  • Maintain department databases
  • Participate in and seek functional and cross training opportunities as approved by the Supervisor.
  • Perform various other related duties as requested/required to facilitate the productivity of the department.
  • Build relationships and promote services with internal departments
  • Risk Management: Help to identify and document errors in an effort to reduce exposure;
  • Ensure all area procedures are updated and documented, and;
  • Communicate professionally and constructively to effectively resolve issues in order to minimize risk and exposure.
  • Gain efficiencies to improve individual productivity
  • Contribute to Division or Firm process improvement activities.
  • Assist in the development and production of monthly management reporting
  • Provide support on department projects as requested
  • Assist team members with day to day activities when needed/ providing backup.

FAQs

What is the job title for this position?

The job title is Receptionist - General Administration (Fixed-term).

What specific team will the Receptionist be joining?

The Receptionist will be joining the Enterprise Services team.

Where is the position located?

The position is located in the Dublin office.

What are some key responsibilities of the Receptionist?

Key responsibilities include reception coverage, client and visitor meet and greet, meeting room coordination, post and courier distribution, and maintaining department databases.

What are the desired qualifications for this role?

Desired qualifications include a BS Degree, a minimum of 3 years of administrative/clerical experience, strong PC skills, excellent client service skills, the ability to multi-task, and a professional business attire.

Is previous reception experience required for this position?

Yes, a minimum of 3 years of administrative/clerical experience, including reception work, is preferred.

What type of work environment does BBH promote?

BBH promotes a collaborative work environment that values diversity and encourages inclusion, allowing you to add value beyond your role.

Are there opportunities for professional growth within BBH?

Yes, BBH provides opportunities to grow your expertise, take on new challenges, and reinvent yourself while working at the firm.

What benefits does BBH offer to employees?

BBH offers a high-quality benefits program that emphasizes good health, financial security, and peace of mind, along with volunteer opportunities through the BBH Cares program.

Is this a permanent position?

No, this is a fixed-term position.

Will the Receptionist need to work on-site?

Yes, the Receptionist is required to work on-site daily.

Are there opportunities for cross-training?

Yes, there are opportunities to participate in and seek functional and cross-training as approved by the Supervisor.

What is the work attire required for this position?

Professional business attire is required for this position.

Brown Brothers Harriman

Finance
Industry
5001-10,000
Employees
1818
Founded Year

Mission & Purpose

Brown Brothers Harriman (BBH) is a privately-held financial institution that has been a thought leader and solutions provider for over 200 years. We serve the most sophisticated individuals and institutions with expertise in Private Banking, Investment Management and Investor Services. Our 5,000 employees operate from 17 locations throughout North America, Europe and Asia.