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Receptionist - Mon - Fri 8am-5pm

  • Job
    Full-time
    Junior Level
  • Customer Relations
    People, HR & Administration
  • New York

AI generated summary

  • You must have 2+ years as an admin, be proficient in Microsoft Office, and possess strong communication, organizational, and interpersonal skills. Ability to prioritize tasks and resolve problems is essential.
  • You will greet visitors, manage schedules, prepare correspondence and presentations, maintain guest lists, reconcile expenses, and handle various administrative tasks.

Requirements

  • Minimum of two years of experience working as an administrative assistant.
  • Proficient utilizing Microsoft Office programs (Outlook, Excel, and Word)
  • Excellent organizational skills including ability to prioritize and coordinate multiple tasks.
  • Excellent written and verbal communication skills including professional phone etiquette.
  • Excellent interpersonal skills with the ability to effectively interact with internal and external business partners and staff at all levels.
  • Able to coordinate several projects to a successful completion with little or no supervision.
  • Responds promptly to shifts in direction, priorities and schedules.
  • Uses sound judgment and problem resolution skills, often makes decisions in supervisor's absence.

Responsibilities

  • You will be the first point of contact for our guests. Additionally, this position provides a broad range of support for the Director of Administrative Services.
  • Greets visitors and guests - direct them to the appropriate staff member.
  • Performs scheduling tasks including: calendar coordination; A/V, reserve conference rooms and tele-conference services; select catering; and assemble attendee packets.
  • Prepares correspondence, presentations, email communications, and excel spreadsheets.
  • Maintains guess list and assist with building access cards.
  • Collects and reconciles reimbursement requests for payments.
  • Reconciles monthly corporate credit account for payment.
  • Responds to telephone and electronic communications.
  • Performs word processing, photocopying, faxing, data entry, and other administrative duties as assigned.

FAQs

What are the working hours for the receptionist position?

The working hours are Monday to Friday from 8:00 am to 5:00 pm.

What is the pay range for this position?

The pay range for the receptionist position is $21.85 to $23.00 per hour.

What types of benefits are offered with this position?

Benefits include various health insurance options, a 401k retirement savings plan with employer match, paid time off (PTO), life insurance, paid parental leave, short-term and long-term disability, flexible spending accounts, domestic partner coverage, commuter benefits, legal assistance, an employee assistance program (EAP), and additional employee perks and discounts.

What are the essential duties of the receptionist?

Essential duties include greeting visitors, performing scheduling tasks, preparing correspondence and presentations, maintaining guest lists, collecting and reconciling reimbursement requests, responding to communications, and performing various administrative duties as assigned.

What qualifications are required for this position?

A minimum of two years of experience as an administrative assistant is required, along with proficiency in Microsoft Office programs, excellent organizational and communication skills, and the ability to multitask and work independently.

Is this position open to all applicants?

Yes, Williams Lea is committed to equal employment opportunity without discrimination or harassment on any legally protected basis.

Where is the workplace located?

The position is located in the New York City office of Williams Lea.

Is there any travel required for this position?

Travel is not specified as part of the job responsibilities for the receptionist position.

Does Williams Lea conduct background checks?

Yes, Williams Lea performs pre-employment substance abuse testing and background checks as part of their hiring process.

What is the company culture like at Williams Lea?

Williams Lea fosters a culture of innovation and progress, focusing on connecting technology with expertise to enhance business processes.

The leading global provider of business-critical support services to financial, legal & professional services firms.

Consulting
Industry
5001-10,000
Employees
1820
Founded Year

Mission & Purpose

Williams Lea is a global provider of business-critical support services, specialising in document management, digital transformation, and business process outsourcing. Their ultimate mission is to help organisations enhance efficiency and improve performance by delivering innovative solutions and operational excellence. The purpose of Williams Lea is to enable clients to focus on their core business activities while they manage the essential support functions, thereby driving productivity and creating value for their clients.