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Receptionist -UAE National

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Wood

Yesterday

  • Job
    Full-time
    Senior Level
  • People, HR & Administration
    Facilities Management
  • Dubai

AI generated summary

  • You should have a high school education, 5 years of admin experience, Microsoft Suite proficiency, strong communication skills, organizational abilities, and a valid driver's license. Bilingual is a plus.
  • You will organize workflows, maintain project files, assist with meetings, manage access, perform clerical tasks, coordinate travel, and support field operations and audits.

Requirements

  • High school education or equivalent is preferred.
  • Five years of project/admin experience.
  • Proficiency with Microsoft Suite programs to include Word, Excel, PowerPoint and Outlook
  • Ability to correspond and interact with others in a courteous and professional manner
  • Possess good organizational skills
  • Self motivated to learn
  • Bilingual a plus
  • Must have valid Driver's License
  • Exceptional organisational skills
  • Effective organization & planning skills
  • Ability to handle multiple tasks and changing priorities in a fast paced environment
  • Understands and controls one’s emotions with empathy for others
  • Use effective verbal and written communication skills
  • clearly and convincingly to a wide range of audiences, expresses ideas clearly and concisely, seeks to
  • understand others perspectives.
  • Uses initiative and a proactive approach to problem solving
  • Commitment to continuous improvement
  • Demonstrates commitment to Wood Values, Visions & Behaviour

Responsibilities

  • Organizes and expedites flow of work through project or site and initiates follow up action
  • Maintains knowledge of project status, scheduling requirements, and departmental operations/procedures
  • Assists with setup, development and coordination of site-specific PMP and PIFs
  • Sets up and maintains hard copy and electronic site file directories
  • Issues and approves access to shared project drives and websites
  • Ensures the correct functioning of facilities, office and/or business support services.
  • Performs clerical, administrative and general office duties including transcription, typing, and recording
  • Ensures reports and documents follow company and project standards and quality
  • Manages project specific forms and instructions
  • Coordinates, schedules and prepares information for meetings and appointments
  • Assists field operations with completion of daily time sheets
  • Assists with onboarding/orientation of personnel
  • Assists with internal and external project audits
  • Arranges travel, accommodations and car rentals
  • Prepares letters and memoranda for manager’s review
  • Gathers data and material information to be billed
  • Scans, emails, answers phones, makes copies.

Energy
Industry
10,001+
Employees
1912
Founded Year

Mission & Purpose

Wood is a global engineering and consulting company that provides services to various industries, including energy, infrastructure, and environmental sectors. They offer a wide range of engineering, project management, and technical consulting services to help clients design, build, and operate their projects. Their ultimate mission is to contribute to the sustainable development of the world by delivering innovative and efficient solutions to complex challenges. Wood's purpose is to create a positive impact by supporting their clients in achieving their goals while minimising environmental impacts and enhancing the well-being of communities they serve. Through their expertise and commitment to excellence, they aim to drive positive change and make a difference in the industries they operate in.

Culture & Values

  • Care

  • Commitment

  • Courage