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Recruiting Coordinator, Executive and M&A

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Figma

16d ago

  • Job
    Full-time
    Junior Level
  • People, HR & Administration
    Business, Operations & Strategy
  • San Francisco
  • Quick Apply

AI generated summary

  • You must have 1+ years of recruiting coordination experience, strong communication skills, attention to detail, problem-solving abilities, teamwork, and experience with Greenhouse, Google Suite, Slack, and Asana.
  • You will coordinate interviews, manage candidate communication, maintain confidentiality, handle logistics, and improve processes to enhance the overall candidate experience.

Requirements

  • Must be able to work from our San Francisco Hub
  • At least 1 year of recruiting coordination experience or equivalent experience
  • Excellent written and verbal communication
  • Being passionate about providing an outstanding candidate experience
  • Excellent organizational skills and attention to detail
  • Creative, proactive problem solving capabilities
  • Proven track record to prioritize tasks
  • A great teammate mentality - you’re willing to adjust and help where needed
  • Experience with Greenhouse ATS, Google Suite, Slack and Asana

Responsibilities

  • Act as a primary point of contact for candidates, recruiters and internal partners. Develop strong relationships and champion Figma's culture throughout the interview process.
  • Coordinate a high volume of complex scheduling requests including phone screens, assessments, presentations, virtual onsite interviews and pre/post-interview meetings with supporting confidential and time-sensitive hiring process.
  • Maintain high level of discretion in handling critical executive-level hiring, ensuring confidentiality of candidates and internal partners throughout the process.
  • Partner with EAs to create harmonious candidate/interviewer experience.
  • Provide clear communication and updates to ensure that interview participants are on-time and well prepared.
  • Partner with the recruiting team to support all functions including communication, scheduling support, training, troubleshooting and process improvement.
  • Use our applicant tracking system to organize information and reinforce relevant recruiting processes across the team. Use our interview scheduling tool to schedule and handle interviews.
  • Be responsible for candidate travel arrangements and handle expense reimbursements.
  • Handle logistics for on-site hub interviews including booking conference rooms, greeting/walking out and providing a tour for candidates.
  • Identify bottlenecks in the candidate or interview process, suggest improvements, and creates plans for process improvements.
  • Drive process improvements and enhance candidate experience, contributing to the continuous evolution of recruitment strategies and team efficiency.

FAQs

What is the primary focus of the Recruiting Coordinator role at Figma?

The primary focus of the Recruiting Coordinator role is to support the recruiting team with executive and M&A scheduling, ensuring that interviews run smoothly and efficiently while elevating the candidate experience for senior roles.

Where is this position based?

This is a full-time role held from Figma's San Francisco hub.

What type of experience is required for this role?

At least 1 year of recruiting coordination experience or equivalent experience is required.

What skills are essential for the Recruiting Coordinator position?

Essential skills include excellent written and verbal communication, strong organizational skills, attention to detail, creative problem-solving capabilities, and the ability to prioritize tasks.

Is there a preference for experience with specific tools?

While not required, having experience with Greenhouse ATS, Google Suite, Slack, and Asana is considered a plus.

How does Figma encourage candidates with unconventional backgrounds to apply?

Figma encourages candidates to apply even if their past experience does not align perfectly with the job description, as they believe smart, curious individuals can grow into the role.

What is included in the hourly base pay range for this position?

The hourly base pay range for this role is $39.90 to $58.20 USD, depending on various factors including individual qualifications and work location.

Does Figma offer benefits beyond salary?

Yes, Figma offers a competitive package of benefits including health, dental & vision, retirement contributions, parental leave, mental health support, generous PTO, and more.

Are there any specific commitments to diversity and inclusion at Figma?

Yes, Figma is dedicated to equal employment opportunities and celebrates a diverse team, believing it enriches the workplace and community.

Is accommodation available for individuals with disabilities during the application and interview process?

Yes, Figma provides reasonable accommodation for individuals with disabilities to apply for a role, participate in the interview process, and perform essential job functions.

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Figma

A design platform for teams who build products together.

Technology
Industry
201-500
Employees
2012
Founded Year

Mission & Purpose

Figma is a design platform for teams who build products together. Born on the Web, Figma helps teams create, share, test, and ship better designs from start to finish. Whether it’s consolidating tools, simplifying workflows, or collaborating across teams and time zones, Figma makes the design process faster, more efficient, and fun while keeping everyone on the same page.