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Regional Operations Specialist

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Viatris

Sep 18, 2024

  • Job
    Full-time
    Junior & Mid Level
  • Logistics
  • Dublin
  • Quick Apply

AI generated summary

  • You need 2-3 years in supply chain/logistics, strong management skills, ERP experience, freight documentation knowledge, Excel proficiency, attention to detail, and good English communication skills.
  • You will process demand signals, manage orders in SAP, arrange international freight, ensure documentation accuracy, develop reporting outputs, and resolve supply chain issues through effective communication.

Requirements

  • 2-3 years relevant supply chain / logistics experience
  • Solid general management, leadership, and organizational skills
  • Ability to recommend practical ways using innovation, good judgment, creativity, and strategic thinking
  • Qualification in a Project Management or Supply Chain discipline would be a distinct advantage
  • Experience of freight documentation i.e., CMRs, AWB
  • SAP or similar ERP system experience required
  • Ability to work in a dynamic environment with multiple priorities
  • Microsoft Excel competency is essential
  • Analytical skills are an asset
  • Attention to detail essential
  • Written and verbal English skills

Responsibilities

  • Processing Demand Signals from Affiliates or hubs reflecting demand on ERP system (SAP)
  • Maintenance and execution of Customer demand in SAP for Sales Order entry, Transactional history, Inventory availability, Order scheduling, creation of Outbound delivery, transport orders, invoicing and returns
  • Report and monitor all orders to ensure timely approval, pick / pack and dispatch process, in line with customer expectations and KPI’s
  • Arranging international freight using multiple shipping methods as well as associated documentation from origin to destination with warehouses, carriers, and all relevant stakeholders (Internal & External)
  • Quality check all documentation which is issued (Invoice, OBD, AWB, COO, etc.)– ensure that the information is accurate and provided to the relevant stakeholders within a timely manner.
  • Support the development and design of reporting outputs for the Supply Chain Operations Function (Open Order reports, allocations, packing and delivery confirmations) and utilize them to effectively carry out your role
  • Develop an understanding of product flows; with an ability to understand and interpret the financial, physical and transactional flow of material through the Viatris network
  • Work cross functionally to resolve any issues such as data inaccuracies, changing requirements (Master data, pricing, customer, or regulatory changes) and collaborate with other functions to proactively eliminate blocks with the Supply Chain
  • Design, improve and maintain systems, processes and documentation.
  • Effective communication and excellent customer service skills to successfully work within a multifunctional environment

FAQs

What qualifications are required for the Regional Operations Specialist position?

The position requires a combination of 2-3 years relevant supply chain or logistics experience, solid general management and organizational skills, and experience with SAP or similar ERP systems. A qualification in Project Management or Supply Chain discipline would be an advantage.

Will I need to travel for this role?

The job description does not specifically mention travel requirements, but as the role involves arranging international freight, some travel may be necessary depending on operational needs.

What software skills are necessary for this position?

Microsoft Excel competency is essential for this role, as well as experience with SAP or similar ERP systems.

Is there a specific focus on customer service in this role?

Yes, effective communication and excellent customer service skills are critical as the role requires working within a multifunctional environment and meeting customer expectations.

What is the company’s stance on diversity and inclusion?

Viatris is dedicated to building a diverse, inclusive, and authentic workplace, and encourages applicants to apply even if they don't meet every requirement.

Are there opportunities for career progression in Viatris?

Yes, candidates can expect excellent career progression opportunities within Viatris as part of their commitment to employee development.

What types of documentation will I be responsible for in this role?

You will be responsible for quality checking various documentation such as invoices, outbound deliveries (OBD), air waybills (AWB), certificates of origin (COO), and others to ensure accuracy and timely distribution to stakeholders.

How does Viatris approach corporate social responsibility?

Viatris is committed to sustainable operations and recognizes the impact of its actions on stakeholders and communities, as outlined on their corporate social responsibility webpage.

Is prior experience in freight documentation necessary for this job?

Yes, experience with freight documentation, including CMRs and AWBs, is required for this position.

What is the role of the Regional Operations Specialist in the Order to Cash cycle?

The Regional Operations Specialist will ensure that demand is accurately reflected and transacted in the ERP system (SAP), minimize supply chain disruptions, and meet or exceed customer expectations.

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Viatris

We believe in healthcare not as it is, but as it should be

Manufacturing & Electronics
Industry
10,001+
Employees
2020
Founded Year

Mission & Purpose

Viatris (NASDAQ: VTRS) is a global healthcare company empowering people worldwide to live healthier at every stage of life. Our differentiated portfolio includes brands, generics, and complex generics across multiple therapeutic areas. Our product diversity combined with our global scale, local approach and deep understanding of our markets allows for better access to customers and patients in more than 165 countries and territories. From our unique vantage point, we have the ability to touch all of life’s moments from acute conditions to chronic diseases. We put the person at the center of their own unique health journey. Viatris is more than a place to work, it is a place to make an impact in the world. Our culture is performance-driven, highly engaging and inclusive. We support and invest in our colleagues living, learning, growing and achieving on behalf of our mission. Four simple but powerful expectations define The Viatris Way – Own It. Be Real. Stay Agile. Take Pride. Ultimately, we know we are Stronger Together, working collaboratively and relentlessly across our company and with the broader global community, in pursuit of access. Because health matters everywhere.

Benefits

  • Retirement savings plans

  • Paid time off and holidays

  • Remote and flexible work arrangements in most locations