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Research Admin Assistant, Band 3

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  • Job
    Full-time
    Junior (1-2 years)
  • Gloucester

Requirements

  • - The post holder must be educated to G.C.S.E standard in English and Maths, at grade C/4 or above.
  • - Have excellent keyboard skills.
  • - Ideally have appropriate years administrative experience of working within the NHS to be able to understand policies and guidelines with ease.
  • - Proven experience of working as part of a team.
  • - Must have good IT skills; able to use MS Office & Web applications.
  • - Must be able to communicate effectively with all groups of staff, enabling successful liaison and building alliances with health professionals at all levels within NHS trusts and other organisations.
  • - Therefore, excellent written and verbal communications skills are essential.
  • - Excellent attention to detail, methodical with high standards of accuracy and the ability to concentrate for long periods.
  • - The post holder will be a self-motivated individual with the ability to work flexibly within a team and work on own initiative, adaptable to change, making decisions where appropriate, with the ability to prioritise and organise own workload with some supervision.
  • - Commitment to team working and to have respect and consideration for the skills of others.
  • - Must be self-motivated to undertake continuing professional development (CPD).

Responsibilities

  • Provide clerical support to the R&I Department Professional Services team including co-ordination of diaries, planning meetings, circulation of papers.
  • Archiving of trial documentation to the current research standards and legislation.
  • Provide support with procurement orders.
  • Systematic filing of documentation within the Trust electronic shared drive and the EDGE platform.
  • Assist with maintaining good communication both with the Trust and externally.
  • To summarise, this role will provide clerical support to the R&I Department Professional Services team including co-ordination of diaries, planning meetings, circulation of papers.
  • Provide support with procurement orders.
  • Systematic filing of documentation within the Trust electronic shared drive and the EDGE platform.
  • Assist with maintaining good communication both with the Trust and externally.
  • Liaising with Sponsors and Trials Units.
  • Uploading and maintaining filing electronically.
  • Arranging appointments as necessary, to keep diaries up to date.
  • Receiving sorting and distribution of external and internal post.

FAQs

What are the primary responsibilities of the Research Admin Assistant?

The primary responsibilities include providing clerical support to the R&I Department Professional Services team, coordinating diaries, planning meetings, archiving trial documentation, supporting procurement orders, systematic filing of documentation, and maintaining effective communication internally and externally.

What qualifications are required for this position?

The post holder must be educated to G.C.S.E standard in English and Maths, at grade C/4 or above, and should have excellent keyboard and IT skills, as well as good written and verbal communication skills.

Is prior experience within the NHS necessary for this role?

Ideally, yes. Appropriate years of administrative experience within the NHS is preferred to easily understand policies and guidelines.

What skills are important for the Research Admin Assistant position?

Important skills include excellent attention to detail, the ability to concentrate for long periods, good IT skills (including MS Office and web applications), effective communication abilities, and methodical work habits.

Where is the Research Admin Assistant position located?

The position is based at Leadon House, Gloucestershire Royal Hospital.

What are the working hours for this role?

Specific working hours are not mentioned in the job description, but candidates should be prepared to work flexibly within a team.

Are there opportunities for career progression within the R&I department?

Yes, the R&I department is a growing team with scope for career progression.

What benefits are offered to employees in this position?

Benefits include a generous annual leave allowance, excellent bank rates, access to the NHS Pension Scheme, discounts for local services, health and well-being programs, flexible working options, and opportunities for continuing professional development.

How do the roles interact with external organizations?

The role involves maintaining good communication with external sponsors, trials units, and partners within the Gloucestershire Integrated Care System.

How is documentation managed within the Trust?

Documentation is systematically filed within the Trust's electronic shared drive and the EDGE platform, ensuring compliance with current research standards and legislation.

One of the largest hospital trusts in the country, we provide high quality acute elective and specialist care.

Science & Healthcare
Industry
5001-10,000
Employees

Mission & Purpose

We are one of the largest hospital trusts in the country and provide high quality acute elective and specialist care for the population of Gloucestershire. We run Gloucestershire Royal and Cheltenham General Hospitals.

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