Residency Program Assistant

University of Alberta

Oct 23

Applications are closed

Job
Full-time
Mid & Senior Level
Edmonton

Requirements

Post-secondary degree in a relevant discipline. Equivalent combinations of education and experience will be considered.
3-5 years' experience in a medical and academic environment with extensive involvement in post-secondary educational administration.
Computer proficiency in a Windows environment using MS Microsoft applications (Word, PowerPoint, and Excel).
Familiarity with Google Apps (Mail, Drive, Sites, Calendar, Meet)
Familiarity with one45, Zoom. eClass and various virtual platforms considered an asset.
Excellent communication (oral and written) and interpersonal skills, experience taking minutes.
Strong accuracy and attention to detail.
Excellent editorial and proofreading skills.
Highly developed organizational and problem-solving skills.
High level of tact and discretion; must be able to maintain absolute confidentiality.
One year of on-the-job training is required to learn the basic essential skills for this position.

Responsibilities

Update and maintain mandatory academic session calendars
Create and maintain the residency website
Working with PGME (post-graduate medical education), coordinate the completion and distribution of end-of-training certificates for trainees
Coordinate monthly RPC (Residency Program Committee) meetings
Coordinate quarterly Academic Planning Group meetings
Act as the primary contact and resource for the training program, program directors, Postgraduate Medical Education (PGME), Professional Association of Residents of Alberta (PARA) and the College of Family Physicians of Canada addressing resident and faculty inquiries as necessary
Collect and disseminate rotation assessment/evaluation data in a timely manner
Notify advisors of deadlines for completion of assessments and create a follow-up action plan for delinquent forms
Coordinate residents' requests for time away and update resident end dates if a leave causes a change
Collect and disseminate rotation assessment/evaluation data in a timely manner
Notify advisors of deadlines for completion of assessments and create a follow-up action plan for delinquent forms
Coordinate residents' requests for time away and update resident end dates if a leave causes a change
Coordinate On-campus workshops (minimum of 10 per year):
Assist with set up and planning for Practice Management, acute care skills, EBM (Evidence Based Medicine) workshops and Foundations
Act as the primary contact and resource regarding the Canadian Residency Matching Service (CaRMS) for urban applicants (over 600/year) for CMG (Canadian Medical Graduate) and IMG (International Medical Graduate) candidates

FAQs

What is the salary range for the Residency Program Assistant position?

The salary range for this position is $51,821.52 to $70,382.74.

What are the working hours for this position?

This position requires 35 hours of work per week.

What is the closing date for applications?

The closing date for applications is November 12, 2024.

Is this position full-time or part-time?

This position is full-time and trust funded.

Where is the job located?

The work primarily takes place at North Campus, Edmonton.

Are internal candidates given priority for this position?

Yes, internal candidates and former employees of the University of Alberta in the past 18 months will be given priority consideration before external candidates.

What is required regarding educational qualifications for this position?

A post-secondary degree in a relevant discipline is required, along with 3-5 years of experience in a medical and academic environment.

What technology skills are necessary for this job?

Proficiency in MS Microsoft applications (Word, PowerPoint, Excel) and familiarity with Google Apps (Mail, Drive, Sites, Calendar, Meet) are necessary.

Is there a benefits package available for this position?

Yes, a comprehensive benefits package is offered for this position.

What type of environment does the position require?

The position requires high levels of communication, organizational, and interpersonal skills, and the ability to thrive in a fast-paced environment.

What should I do if I require accommodations during the interview process?

If you require accommodations to participate in the interview process, please let us know at the time of booking your interview, and we will make every effort to accommodate your needs.

Will I receive feedback if my application is unsuccessful?

We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.

Is there a specific skill set preferred for this role?

Preferred qualifications include familiarity with one45, Zoom, eClass, excellent communication skills, strong attention to detail, and organizational skills.

University of Alberta

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The University of Alberta is one of Canada’s top teaching and research universities, with an international reputation for excellence across the humanities, sciences, creative arts, business, engineering, and health sciences. Home to more than 39,000 students and 15,000 faculty and staff, the university has an annual budget of $1.7 billion and attracts nearly $450 million in sponsored research revenue. The U of A offers close to 400 rigorous undergraduate, graduate, and professional programs in 18 faculties on five campuses. The university has more than 250,000 alumni worldwide. The university and its people remain dedicated to the promise made in 1908 by founding president Henry Marshall Tory that knowledge shall be used for “uplifting the whole people."